October 2023 Agenda F&GPS Cttee
Cherry Willingham Parish Council
The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ
Chair of the Council: Cllr Burge
Assistant Clerk: Loo Clinkscales RFO: Christine Hodgson
The next meeting of the Finance & General Purposes Committee will be held in the
Millennium Hall on Tuesday 17th October 2023 at 7pm-POSTPONED. NEW DATE is Monday 23rd October at 7pm. It is expected that all
members will make every effort to attend. Any member not able to attend should
pass their apologies to either the Chair of the Committee (Cllr Burge) or
the Clerk.
Prior to the start of the meeting a public forum will ordinarily, of no more than 15
minutes, be held. The public may address the council on current matters or issues
that may become future agenda items.
Agenda
1. To resolve to receive any apologies and accept reasons for absence.
2. Declaration of interest and dispensations: To record declarations of interest by any
member of the council in accordance with the requirements of the Localism Act 2011
and to note requests for dispensation and disclosure of any gifts or hospitality, in
respect of the agenda items listed below.
Members declaring interests should identify the agenda item and type of interest
being declared.
3. To receive the notes of the Finance and General Purposes Committee Meeting, held
on 12th April 2023 and to approve as Minutes.
4.To receive a review by the RFO of expenditure year to date against the budget in the current financial year.
5. To approve the addition of words “ Benches on the Parade” to the Project Budget for Planters.
6.To consider the tenders for Grass Cutting in the 2024/2025 financial year and recommend appointment of a contractor- subject to Full Council approval.
Tenders were invited from: Glendale,Continental Landscapes,Tudor Ground Maintenance,MKS Groundcare and Dyne Group.
7. To review provisional budgets under all headings for the 2024/2025 financial year and agree or amend as necessary prior to referral to Full Council.
8.. To consider rate fixing for raising the Precept for 2024/2025 subject to referral to Full Council.
Note WLDC require an estimate by 24/11/2023 with the final claim being due by 26/1/24.
9. To consider quotes for the supply of electricity to the Millennium Hall and recommend a supplier to the Full Council. Consider also changing the payment method from Fixed Direct Debit to variable Direct Debit.
10. To receive a CIL update.
11. Insurance
i.To consider the adequacy of the sum insured of the Millennium Hall at £107,381 for insurance purposes.
ii. to note the revised premium required by Hiscox Insurance following the claim and approve the payment of the additional premium of £175.48.
12. To review the Risk Management Schedule and consider contingency requirements if a key employee is absent. e.g consider appointing a secondary user to the HSBC online banking system.
13. To consider any grant applications.
14.. Matters for report and future agenda items.
14 To confirm a date for the next meeting.
Signed Cllr Burge
Dated Chairman