Cherry Fields Minutes April 2025
Minutes of the Full Council Meeting of Cherry Willingham Parish Council
held at 7.00pm on 14
th April 2025 held at The Vine, Cherry Willingham
Present: Cllr A Burge- Chairman, Cllr M Palmer - Vice-chair, Cllr S Bates, Cllr Mrs Burge, Cllr Fleetwood, Cllr D
Pitchford, Cllr R Pitchford, Cllr B Robinson, Cllr J Robinson.
24152. To note and record apologies and absences.
Cllr J Trahearn, Cllr P Bucke, Cllr K Mellor, Cllr R Houghton, Cllr V Houghton.
24153. To receive any declarations of interest in accordance with the Localism Act 2011 and
consider any requests for dispensations in relation to Disclosable Pecuniary Interests or
other interests as outlined in the Council’s Code of Conduct.
NONE.
24154. To receive the draft notes of the Full Council meeting held on 17th March 2025.
RESOLVED unanimously to approve the minutes of the full Council meeting from the 17th of
March 2025 as a true record.
24155. To receive any reports from outside bodies, including the Police, District and County
Councillors (if any) and agree actions as required.
Currently, there are no grants available through WLDC. However, new opportunities are
expected to emerge by mid to late summer 2025. With devolution approaching, six options have
been presented to the government regarding the integration of District, County, and Borough
council’s mergers. WLDC have two preferred options, with a decision anticipated from the
government in November.
24156. To receive a report from the Chair.
Thanks were given to all those who helped with the successful Planning Engagement Meeting.
24157. To receive a report from the Clerk.
Previously circulated, an agenda item to discuss the proposal ruling on swapping to a .gov or a
.org email domain will be discussed at the next meeting.
24158. To discuss and approve any necessary action for the arrangements of the APM.
The door will open at 18:30, and councillors are encouraged to attend as residents to show their
support. Milk and squash need to be purchased beforehand for refreshments during the
interval, while tea and biscuits from the planning engagement meeting will be available. A
slideshow will be produced and used in the evening to support the speaker.
24159. To receive an update from WLDC funding for CCTV & the National Grid Installation.
i. To discuss and resolve a built structure for the electric supply.
RESOLVED unanimously approve up to £600 for an electric box and supporting items to
install the box.
ii. To discuss and agree a schedule for installation on electric and CCTV installation.
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The Clerk is still awaiting an update from WLDC regarding the pilot CCTV Cameras they are
on order. Waiting for a site visit to discuss types of poles and best location to be able to
channel the electric cables.
Cllr A Burge and Cllr B Robinson have scheduled part one of the work in for the 23-24th April
For laying of ducting for the installation of Electrics at St Pauls Play Park.
24160. Financial matters:
To receive a report from the RFO including:
i. To resolve to accept the Receipts and Payments schedule for March 2025. Copies of
the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com.
RESOLVED unanimously to approve the Receipts and Payments for March 2025, subject to
two councillors signing off the invoices/payments.
ii. Please note that the agenda item will be reworded to reflect the approved period moving
forward.
iii. To approve the end of year bank reconciliation as at 31.03.2025.
RESOLVED unanimously to approve the bank reconciliation as at 31.03.25.
iii. To receive an update on any Grant applications.
CWPC are waiting for the right paperwork from the FCC to be amended with the correct
figures before progress is made. Once this has been received the Airial Runway Project can
be scheduled in.
iv. To receive an update on the progress with scribe software.
This is now in place, and starting from the next meeting, the reports will be available,
allowing you to observe the changes and benefits.
24161. To receive a report on the progress with the YMCA tenancy agreement and agree to any.
action as required.
Cllr B Robinson and Cllr J Trahearn met with Green Synergy, who have expressed interest in
taking over the lease from the YMCA. They are eager for the opportunity and have a wonderful
setup with a well-staffed team. It is believed that they would serve the community of CW well.
All councillors have been invited to visit, chat, and understand what Green Synergy may be able
to provide for CWPC. The visit is to take place on the 22nd April at 18:30.
24162. To discuss and approve any necessary action to support Fiskerton Parish Council with
improving the Bus Service.
RESOLVED unanimously to support Fiskerton Parish Council in their pursuit to improve the bus
service between Lincoln, Short Ferry etc. It is felt that improvements are needed for evenings,
weekends, and bank holidays in this area.
24163. To receive reports and recommendations (if any) concerning the business of the council
and its committees, sub-committees etc, and agree to any actions accordingly: (Note:
queries from minutes, please see individual chairs or members outside of the full council
meeting to expedite the meeting)
a. Finance & General Purposes Committee – Chair: Cllr Andrew Burge
To receive a report from the meeting on 9th April 2025 and approve any action taken including.
i. To receive the end of year summary from the RFO and review the spend against budget.
This item was noted and presented to Council.
ii. To resolve the allocation of balances as recommended by the F&GP.
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RESOLVED unanimously to approve the allocation of balances with the amendment to VIC
and CFC. CFC balance of £357, to go back into their balances to use on the dog excise area
for the drainage project. VIC balance of £900 to go back into their balances to finish the
container/ electric project.
iii. To resolve the asset, register as of the 31st of March 2025 as recommended by the
F&GP.
RESOLVED unanimously to approve the asset register as of the 31st of March 2025
iv. To coincide and CIL expenditure for 2025/2026 as recommended from F&GP.
RESOLVED with one abstention for Cherry Fields Committee to use £1700 for the dog
excise area drainage project.
v. To review and approved the following policies as recommended by F&GP.
a. Finance Regulations Policy.
RESOLVED unanimously to approve the Finance regulations policy.
b. Risk Management Policy.
RESOLVED unanimously to approve the Risk management Policy.
c. Accounting Procedures.
RESOLVED unanimously to approve the Accounting Procedures.
d. Expenses Policy .
RESOLVED unanimously to approve the Expenses Policy.
e. Grant Guidelines for Applicants.
RESOLVED unanimously to approve the Grant Guidelines for Applicants
f. Procurement Policy.
RESOLVED unanimously to approve the Procurement Policy.
g. Asset Management Policy.
RESOLVED unanimously to approve the Asset Management Policy.
b. Planning Matters – Chair: Cllr R Houghton
To receive a report from the meeting on 08th April 2025 and approve any action taken including.
i. Update on the progress of the neighbourhood plan.
Thanks were given to everyone who participated and assisted in the first engagement
meeting. The turnout of residents was impressive, and we appreciate the efforts of those
who have volunteered to support the proposed working groups. Although all current funding
has been spent, this will not hinder the progress of the next phase. It is anticipated that new
funding opportunities will be available starting July 2025. A community survey will be
published, with amendments to be made, as the planning committee believes a tick-box
survey would be most effective.
ii. Update on the Marina
There will be a presentation at the APM with an update and any questions can be
addressed then.
c. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge
To receive a report from the meeting on 31st March 2025 and approve any action taken including.
A meeting was held with the regular users of Laburnum Playing Field, including CWPC Bowls and
CWPC Cricket. It was noted that both the cricket and bowls teams have experienced anti-social
behaviour. Additionally, the cricket team has requested to be notified by November 2025 regarding the
Gala planned for 2026. Furthermore, Carlton FC has not renewed their contract for this year, and
efforts are underway to find a football club to use the pitch for the upcoming season.
The fees for 2025 have increased to £225 annually.
d. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson
To receive a report from the meeting on 7th April 2025 and approve any action taken including.
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i. To approve the main track from the road to the river becomes a permissive path, and
therefore, shown on OS maps, and agree to any actions as required.
RESOLVED unanimously to approve the CFC to pursue this.
ii. To approve the expenditure of installing drainage in the Dog Exercise Area and agree to
any actions and expenditure required.
RESOLVED with one against to spend up to £2800 to complete this project.
e. Village Improvements Committee (VIC) – Chair: Cllr A Burge
No meeting has been held.
i. To discuss and resolve a 5mph sign for the allotment track.
RESOLVED unanimously to approve a sign of 5mph to be displayed on the allotment track,
to aid safety .
ii. To discuss and approve any necessary action from the Tanfaine Tenant.
RESOLVED unanimously that a shelter for the storage of horse supplies and a seating area
is approved. However, more information is required before any action can be taken, as
planning permission may be necessary depending on the type of shelter. The tenant must
provide details on the size and type of structure. No caravans are permitted.
f. Events & Fundraising Committee – Chair Cllr R Pitchford.
To receive a report from the meeting on 02nd April 2025.
The fun dog show is currently underway, and quotes have been obtained for portable toilets for both the
dog show and the gala. Both events will have two toilets, one of which will be accessible.
At the next fundraising meeting, roles and responsibilities will be discussed to ensure the
events run smoothly and efficiently.
g. Human Resources Committee – Chair: Cllr K Mellor
To receive a report from the meeting on 2nd April 2025 and approve any action taken including.
i. To review and approve the Lone Working policy.
RESOLVED unanimously to approve the Lone Working Policy with amendments.
ii. To review and approve the Disciplinary Policy
RESOLVED unanimously to approve the Disciplinary Policy.
TO RESOLVE TO MOVE INTO CLOSED SESSION IN THE ACCORDANCE WITH THE PUBLIC BODIES
(ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE
DISCUSSED IN RELATION TO THE FOLLOWING MATTERS
iii. Stead Award 25
RESOLVED unanimously David Rogers was nominated.
24164. To confirm the date of the next meeting as 19th May 2025 at 19:00
RESOLVED unanimously the next full council meeting to be held on the 19th of May 2025
Meeting Closed 20:50
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Signed Date
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Chairperson