Full Council Minutes 2026

Full Council Minutes February 2026

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Minutes of the Full Council Meeting of Cherry Willingham Parish Council held at 7.00pm on 16th February 2026 held in The Vine, Cherry Willingham.

 

Present: Cllr A Burge - Chairman, Cllr B Robinson, Cllr R Pitchford, Cllr Mrs Burge, Cllr D Pitchford, Cllr P Bucke, Cllr J Robinson, Cllr S Bates, Cllr J Trahearn, Cllr P Moore, Cllr K Mellor, Cllr R Houghton, Cllr G Shaw, Cllr J Betts..

 

1 member of the public present, they did not wish to speak but to only observe.

 

  1. To note and record apologies and absences.

Cllr M Palmer

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

None

 

  1. To receive the draft notes of the Full Council meeting held on 19th January 2026.

RESOLVED unanimously to approve the minutes of the 19th January 2026 as a true record.

 

  1. To receive a report from the Chair.

Nothing new to report at this time.

 

  1. To receive a report from the Clerk.

The Clerk reported that Reepham Pre‑school had approached CWPC regarding the surplus printer and asked whether the Council would be willing to sell it.

RESOLVED unanimously to approve them to purchase this for the sum of £10.

(ACTION; L Clinkscales)

 

  1. To receive an update from WLDC for the CCTV.

WLDC has attended on three occasions, but poor weather has prevented any progress. During the most recent attempt, the cherry picker became stuck in the ground. They will try again in a few weeks, once the ground has dried out.

 

  1. To elect the new co-opted members on to committees of their choice (Human Resources)

RESOLVED unanimously to approve Cllr J Betts on to the Human Resources Committee.

 

  1. Financial matters:

To receive a report from the RFO including:

  1. To resolve to accept the Receipts and Payments schedule since the January meeting 2026. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com.

RESOLVED unanimously to approve the receipts and payments since January 2026 meeting.

  1. To approve the third quarter Bank reconciliation.

RESOLVED unanimously to approve the third quarter bank reconciliation.

 

  1. To receive a report on the progress with the Green Synergy tenancy agreement and agree to any action as required.

RESOLVED unanimously to approve Cllr R. Houghton, Cllr A. Burge and Cllr J. Trahearn to meet with Green Synergy, as per their request. 

RESOLVED unanimously that CWPC will stand by its original resolution from the January Full Council meeting and will not incur any further legal fees.

(The PC  to be responsible for any overage payments before the lease begins and after the lease ends on the proviso that the tenant agrees to be responsible for any payments that become owed during the lease.  RESOLVED. Green Synergy should bear any costs for legal fees owed to Mr Bowser and Ms Thomas for them to sign the Deed of Covenant as well as any costs incurred by themselves in preparing the Deed of Covenant. RESOLVED. The PC agreed to keep the annual rent as proposed in the draft lease. RESOLVED)


 

  1. To approve the purchase from the general fund for volunteer and member hi-vis vests.

RESOLVED unanimously to approve the purchase of new personalised mesh vests for the sum of upto £300.

(ACTION; K Sinclair)

  1. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required.

No reports received at this time.

 

  1. To receive reports and recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

To receive a report from the meeting on the 4th February 2026 and approve any action taken.

  1. To receive an update on the Behind the Hedge Path and agree to any actions required.

The hedge planting is now complete, following two planting sessions supported by volunteers. Cllr J. Robinson recorded thanks to Nigel Hooper for his hard work and careful organisation. As water remains along the walkway with the ditch, a risk assessment has been carried out, and the Parish Council continues to follow its Watercourse Policies.

  1. To receive an update on plans for celebrating 10 years of Cherry Fields.

A weekend has been allocated for the celebrations on 4–5 July 2026. Ideas are still being developed for how to bring the event together. Suggestions so far include volunteer‑led walks, bike‑track competitions, Love the Wild, Scouts, and support from The Vine and the Church. RESOLVED unanimously that Christians Working Together will support the event through Forest Church and Wild at Heart.

Cllr J. Betts volunteered, if required, to assist with entertainment and the organisation of games and activities for children aged 4–8.

  1. To receive an update on the Walks for all Walk leaflet.

The proof was previously circulated and this is now with the printers.

  1. To resolve to purchase a delivery of stone for use at Cherry Fields and with the Behind the Hedge Path estimated cost £400.

RESOLVED unanimously to approve the cost of upto £400

(ACTION - K Sinclair)

  1. To resolve to hire a digger and wacker plate for use at Cherry Fields estimated cost £180.

RESOLVED unanimously to approve the sum of upto £180.

(ACTION - K Sinclair)

 

  1. Events & Fundraising Committee – Chair Cllr R Pitchford.

No meeting has taken place

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

No meeting has taken place

 

  1. Human Resources Committee – Chair: Cllr M Palmer

No meeting has taken place.

The HR Committee has been in the office to organise and tidy all administrative paperwork.

 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge

To receive a report from the meeting on 9th February 2026 and approve any action taken.

Replacement swing seats have been replaced at St Pauls, Play Park.

  1. To approve any necessary action regarding Boston Seeds.

RESOLVED to spend upto £100 on snowdrop bulbs for the burial ground.

 

  1. Planning Matters –  Chair: Cllr R Houghton

To receive a report from the meeting on 03rd February 2026 and approve any action taken.

  1. Update on the progress of the neighbourhood plan.

    1. To approve the neighbourhood plan.

RESOLVED unanimously to approve the Neighborhood Plan.

  1. Update on the Marina

No new updates at this time.

  1. Viking Way, Benches

This has been submitted with the chosen locations

 

  1. Village Improvements Committee (VIC) – Chair: Cllr A Burge

No meeting has taken place.

  1. Update on speed watch and resolve any necessary action to obtain data.

Cllr T. Bridgwood submitted a formal request for the data recorded by the speed radars. The Council has been unable to access this information previously, as the required software and knowledge were lost when a former member left. Cllr J. Betts has now downloaded the software and will retrieve the data ahead of the next meeting. Due to the very wet winter conditions, the Speedwatch team has been unable to carry out many sessions.

  1. To discuss and approve any necessary actions regarding the communication strategy.

DEFERED

  1. social media policy.

DEFFERED.

 

  1. To confirm the date of the next meeting as 16th March 2026 at 19:00 

(agenda items required no later than noon Thursday 5th  March 2026.)

Approve this