F&GP Minutes April 2026
Cherry Willingham Parish Council
Minutes of Cherry Willingham Parish Council’s Finance and General Purposes Committee held on Tuesday 28th April 2026 at 10:00 in the Millenium Hall
Chair of the Committee: Cllr Andrew Burge
Present: Kirsty Sinclair, Cllr. Andrew Burge, Cllr. S Bates, Cllr.P Bucke, Cllr. J. Trahearn, Cllr. J Robinson, Cllr. K Mellor
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To note and record apologies and absences
To note apologies from Cllr. R. Houghton
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To record declarations of interest by any member of the council in respect of the items on the agenda. Members declaring interest should identify the agenda item and type of interest being declared. To note dispensations given to any member of the council in respect of the agenda items.
None declared.
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To receive the minutes of the F & GP Committee meeting held on 13th January 2026 and approve as minutes
RESOLVED unanimously to agree the notes of the 13th January 2026 to be approved as minutes.
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To note the bank reconciliation as at 31st March 2026.
Noted: Total in bank at 31.3.26 is £153,092.70. This is up £22,400 from last year.
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To receive the year end summary from the RFO and review spend against the budget.
Summary received: Some amounts have been moved to different headings, leaving more in Cherry Fields maintenance. May need new headings adding for Cherry Fields projects (Oasis). L & A budget – wet pour and swing have been done, will be paid for out of 25/26 budget.
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To review the allocation of balances and recommend the new balance sheet to Full Council.
Approved and recommended: Notes: Earmarked funds: The figure suggested of £10,000 for the initial fund for clearing and making safe the Oasis judged to be about correct. Should take 2/3 years. Behind the Hedge Path, there is £1,087.59 left over from the Councillor Initiative Fund, which will be used first for further expenditure. L & A project funds, £9,842.96 left at end 25/26. Discussion around Burial Ground, funds currently £37,786. Purchasing further land deemed too expensive, could be put towards a Memorial Wall. Only possible existing land – top of Tanfaine. Further discussion needed about the feasibility.
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To review and accept the asset Register as at 31st March 2026 subject to Full Council approval.
Accepted and recommended to Full Council: Some items have been added from the Oasis, but this is for insurance only and no value has been given.
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Review Financial Policies and resolve to recommend any changes to Full Council
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Financial Regulations. These should be reviewed on an annual basis. No change.
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Risk Management Policy
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Accounting procedures
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Procurement Policy
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Asset Management Policy
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Policies b,c,d,e no changes, but recommend to Full Council that these be reviewed bi-annually. Unanimously agreed to recommend this to Full Council.
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To review the list of regular payments and approve for 2026-2027
No changes needed. Recommend to Full Council that these be reviewed bi-annually. Unanimously agreed to recommend this to Full Council.
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To note and approve the CIL report for submission to WLDC.
Left in CIL is £11,475.07. Expiry dates have been added in the end column.
Unanimously approved for submission.
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To review the draft CIL policy and make a recommendation to Full Council to adopt.
Unanimously approved for recommendation to Full Council
12.To resolve to move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of the business to be discussed in relation to the following matters:
A) To receive the payroll report.
Unanimously agreed to move into closed session.
Total spend to end of March 2026 is 4.17% under budget. The budget this year is £55.000. A national pay rise is pending, offer is 3.3%, which is going to ballot.
13.Matters to report for inclusion in the next agenda
Next meeting Tuesday July 7th at 10.00 in the Millenium Hall
Meeting closed 10:55