Finance & General Purposes Agendas

Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: Cllr Andrew Burge

Clerk Loo Clinkscales

RFO: Kirsty Sinclair

Chair of the Committee: Cllr Andrew Burge  & Vice-chair: Cllr M Palmer

The next meeting of the Finance and General Purposes Committee will be held in the Millennium Hall on Wednesday 9th of April  2025 at 7.00pm.  It is expected that all members will make every effort to attend.  Any member not able to attend should pass their apologies to either the Chair of the Committee, Cllr A Burge or the Clerk.

Prior to the start of the meeting a public forum will ordinarily, of no more than 15 minutes, be held.  The public may address the council on current matters or issues that may become future agenda items.  

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only 

                 Agenda

1. To note and record apologies and absences.

2. To record declarations of interest by any member of the council in respect of the agenda items listed below.

Members declaring interests should identify the agenda item and type of interest being declared

To note dispensations given to any member of the council in respect of the agenda items listed below.

3. To receive notes of the F&GP Committee Meeting held on the 13th January 2025 and approve as Minutes. 1.

           YEAR END ACCOUNTS (item 4-7)

4. To note the bank reconciliation as at 31/3/2025 2

5. To receive the year end summary from the RFO and review spend against the budget.3

6. To review the allocation of balances and recommend the new balance sheet to Full Council 4

7. To review and accept the asset register as at 31/3/2025 subject to Full Council approval.5

8. Review Financial Policies and resolve to recommend any changes to Full Council :

   1. Financial Regulations.6 

   2. Risk Management Policy 7

   3. Accounting Procedures 8

   4. Expenses Policy 9

   5. Grant Guidelines for Applicants 10

   6. Procurement Policy 11

   7. Asset Management Policy 12  

9. To note and approve the list of due payments which arise on a regular basis (as described in 5.6 of  Financial Regulations) 13

10. To consider any changes to burial fees, playing field user fees and Millennium Hall hiring fees for 2025/2026.

11. To note and approve the CIL report for submission to WLDC.14 

12. To consider any CIL expenditure for 2025/2026 and make a recommendation to Full Council.15

13. Matters to report for inclusion in the next agenda.

                                                                                          Kirsty Sinclair RFO      01/04/2025