Finance & General Purposes Minutes

Finance & General Purposes Minutes January 2025

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Minutes of Cherry Willingham Parish Council’s 

Finance & General Purposes Committee held on Monday 13th January 2025 at 19:00 in the Millennium Hall.

Chair of the Committee Cllr A Burge

Vice-Chair of the Committee Cllr M Palmer

 

Present: Cllr A Burge - Chairman, Cllr M Palmer - Vice-chair, Cllr R Pitchford, Cllr S Bates, Cllr J Trahearn, Cllr K Mellor, Cllr R Houghton.

 

  1. To resolve to receive any apologies and accept reasons for absence.

Cllr J Robinson

 

  1. Declaration of interest and dispensations: To record declarations of interest by any member of the council in accordance with the requirements of the Localism Act 2011 and to note requests for dispensation and disclosure of any gifts or hospitality, in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared.

None.

 

  1. To receive the notes of the Finance and General Purposes Committee Meeting, held on 4th November 2024 and to approve as Minutes.

RESOLVED with 1 abstention to accept the minutes from the 4th November 2024 as a true record.

 

  1. To consider and recommend to full council the following LALC subscriptions for 2025/2026:

  2. LALC/NALC Annual Subscription - £810.94

RESOLVED unanimously to approve the subscription and recommend to FC.

  1. LALC Annual Training Scheme - £175 + VAT

RESOLVED unanimously to approve the subscription and recommend to FC.

 

  1. Review Expend v Budget:

    1. Review Expend v Budget as at the end of December 2024 and note any significant variances.

This was noted and will be presented to FC.

  1. Consider and recommend to Full Council the use of Virement i.e. to utilise underspent budgets in order to fund other expenditures which are coming in above budget e.g. cherry field maintenance

RESOLVED unanimously to approve a virement from the under-spends from Cherry Fields grass cutting budget to the maintenance.

 

  1. To review the provisional budgets under all headings for the 2025/2026 financial year and agree or amend as necessary prior to referral to Full Council to be finalised.

RESOLVED unanimously to present to FC with no amendments

 

  1. To consider rate fixing for raising the Precept for 2025/2026 subject to referral to Full Council.

An Estimate of £105,000 was submitted to WLDC in November. The authority requires the final claim by 24/1/25.

RESOLVED unanimously to present to FC with no amendments. The proposed increase is 1.59%.

 

  1. To review salary payments procedure and consider setting up regular standing orders.

RESOLVED unanimously to approve the wages to be set up as a standing order.

To note there are a few initial issues with the new signatory system in place. The signatories meet to devise a plan to make the process more efficient.

 

  1. Grants

    1. To receive an update on Grant applications made by the Parish Council

No new correspondence relating to the FCC grant application that was made in November 24. No new grant applications made.

  1. To consider any Grant applications received by the Parish Council.

Nothing new has been received.

 

TO RESOLVE TO MOVE INTO CLOSED SESSION IN THE ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

 

  1. To discuss and resolve the request for temporary additional hours for the RFO and recommend to Full Council.

RESOLVED unanimously for the RFO to have an additional 2 hours until April 2025. This will be reviewed again in April 2025. To recommend to FC.

 

  1. Matters for report and future agenda items. 

None at this time

 

  1. To confirm a date for the next meeting. 

9th April 2025

 

Meeting Closed 19:38


 

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Signed Dated

Cllr A Burge Chairman