Finance & General Purposes Minutes

Finance & General Purposes Minutes April 2025

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Minutes of Cherry Willingham Parish Council’s 

Finance & General Purposes Committee held on Tuesday 9th April 2025 at 19:00 in the Millennium Hall.

Chair of the Committee Cllr A Burge

Vice-Chair of the Committee Cllr M Palmer

 

Present Cllr A Burge - Chairman, Cllr M Palmer - Vice chair, Cllr J Robinson, Cllr R Pitchford, Cllr R Houghton, Cllr J Trahearn, Cllr K Mellor, Cllr S Bates.

 

  1. To note and record apologies and absences.

None

 

  1. To record declarations of interest by any member of the council in respect of the agenda items listed below.

Members declaring interests should identify the agenda item and type of interest being declared

To note dispensations given to any member of the council in respect of the agenda items listed below.

None

 

  1. To receive notes of the F&GP Committee Meeting held on the 13th January 2025  13th January 2025 and approve as Minutes.

RESOLVED unanimously to approve the F&GP Committee meeting minutes from the  13th January 2025 as a true record

 

           YEAR END ACCOUNTS (item 4-7)

 

  1. To note the bank reconciliation as at 31/3/2025.

This was presented by the RFO and explained.

 

  1. To receive the year end summary from the RFO and review spend against the budget.

This was presented by the RFO and a summary was given.

 

  1. To review the allocation of balances and recommend the new balance sheet to the Full Council.

This was presented, and it was agreed that a sum of £5,911.00 would be transferred back into the general balances. Additionally, £357 from the Cherry Fields Balances would be allocated back to the committee for use in an existing project. Furthermore, £910 would remain in the VIC balance to finalize the Container and CCTV project

RESOLVED unanimously to approve with the recommended amendments to recommend to FC.

 

  1. To review and accept the asset register as at 31/3/2025 subject to Full Council approval.

RESOLVED unanimously to approve the asset register as at 31/3/2025 as a true record and take to FC.

 

  1. Review Financial Policies and resolve to recommend any changes to Full Council :

    1. Financial Regulations.

RESOLVED unanimously to approve the Financial Regulations proposed updates and recommend o FC.

 

  1. Risk Management Policy.

RESOLVED with 2 abstentions to approve the Risk Management Policy and recommend to FC.

 

  1. Accounting Procedures.

RESOLVED unanimously to approve the Accounting Procedures with the proposed updates and recommend to FC.

 

  1. Expenses Policy.

RESOLVED unanimously to approve the Expenses Policy with the proposed updates and recommend to FC.

 

  1. Grant Guidelines for Applicants.

RESOLVED unanimously to approve the Grant Guidelines for Applications with the proposed updates and recommend to FC.

 

  1. Procurement Policy.

RESOLVED unanimously to approve the Procurement Policy with the proposed updates and recommend to FC.

 

  1. Asset Management Policy.

RESOLVED unanimously to approve the Asset Management Policy with the proposed updates and recommend to FC  

  1. To note and approve the list of due payments which arise on a regular basis (as described in 5.6 of  Financial Regulations)

RESOLVED unanimously to approve the list of payments and recommend to FC. 

RESOLVED unanimously to set a direct debit for the annual payment to the ICO and this is a £5 saving.

 

  1. To consider any changes to burial fees, playing field user fees and Millennium Hall hiring fees for 2025/2026.

RESOLVED unanimously for the burial fees to stay as they are for this financial year.

RESOLVED unanimously for the playing field user fees to increase by £5 making it a sum of £225 this financial year.

RESOLVED unanimously for the Millennium Hall fees to stay at £7.50 per hour for this financial year.

 

  1. To note and approve the CIL report for submission to WLDC.

RESOLVED unanimously to approve the CIL report to submit to WLDC.

 

  1. To consider any CIL expenditure for 2025/2026 and make a recommendation to the Full Council.

RESOLVED unanimously to approve the CIL expenditure for 2025/2026 and recommend to FC.

CIL spends for this financial year, will go on crime prevention and drainage at Cherry Fields.

 

  1. Matters to report for inclusion in the next agenda.

Salary Report

 

Next meeting is on the 15th July 2025

 

Meeting closed 20:53



 

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Signed - Cllr A Burge Date