F&GP July 2024 Agenda
Cherry Willingham Parish Council
The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ
Chair of the Council: Cllr Andrew Burge
Clerk Loo Clinkscales
RFO: Christine Hodgson
Chair of the Committee: Cllr Andy Burge & Vice-chair: Cllr M Palmer
The next meeting of the Finance and General Purposes Committee will be held in the Millennium Hall on Monday 8th of July 2024 at 7.00pm. It is expected that all members will make every effort to attend. Any member not able to attend should pass their apologies to either the Chair of the Committee, Cllr A Burge or the Clerk.
Prior to the start of the meeting a public forum will ordinarily, of no more than 15 minutes, be held. The public may address the council on current matters or issues that may become future agenda items.
Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only
Agenda
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To note and record apologies and absences.
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To record declarations of interest by any member of the council in respect of the agenda items listed below.
Members declaring interests should identify the agenda item and type of interest being declared
To note dispensations given to any member of the council in respect of the agenda items listed below.
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To receive notes of the F&GP Committee Meeting held on the 16th April 2024 and approve as Minutes. 1.
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To receive the End of Quarter Summary from the RFO 2 and review Income and Expenditure and Variances from Budget.Consider any budget changes to recommend to Full Council.
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To review the Internal Auditor’s Report and resolve to approve any actions needed. 3
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To Review the following policies to recommend to Full Council :
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Financial regulations. A new model has been received from NALC and requires personalising to CWPC. Suggested changes are shown in blue.4
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Accounts Procedures. This was carried forward from the previous meeting as many changes are needed to bring it up to date. 5&6
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Retention Policy 7
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Access Request Procedure 8
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Security Compliance 9
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To note the software used for Payroll i.e.12 Pay, is no longer available and the HMRC Basic PAYE Tools system is now being trialled.
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To review the current £10 hourly rate paid as expenses to Councillors and Volunteers for the use and fuel of their Plant/Machinery. This amount was agreed in July 2022 and was to be reviewed after 2 years.Any change to be subject to Full Council approval.
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To review the monthly sim card payment for the office mobile phone.
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To consider any applications from village groups for Grant Aid from CWPC.
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To note the correct procedure for re-claiming VAT on purchases made by The Council.
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Matters to report for inclusion in the next agenda.
_____________________________ 2/7/2024
Mrs Christine Hodgson RFO Date