2025 Full Council Minutes

Full Council Minutes March 2025

CWPC Logo

Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: Cllr Andrew Burge

Clerk Loo Clinkscales

RFO: Kirsty Sinclair

 

Present: Cllr M Palmer – Vice-chair, Cllr S Bates, Cllr P Bucke, Cllr I Fleetwood, Cllr R Houghton, Cllr K Mellor, Cllr D Pitchford, Cllr R Pitchford, Cllr B Robinson, Cllr J Robinson, Cllr J Trahearn.

 

  1. To note and record apologies and absences.

Cllr A Burge, Cllr Mrs Burge, Cllr V Houghton

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and 

consider any requests for dispensations in relation to Disclosable Pecuniary Interests 

or other interests as outlined in the Council’s Code of Conduct.

NONE

 

  1. To receive the draft notes of the Full Council meeting held on 17th February 2025. 

RESOLVED unanimously with the suggested amendments from the 17th of February 2025 as a 

true record.

 

  1. To receive any reports from outside bodies, including the Police, District and County 

Councillors (if any) and agree actions as required. 

The police report has been previously circulated. 

Cllr I Fleetwood reminded everyone that candidates running for local election and Mayor are entering purdah as of March 19, 2025. DCllr T Bridgwood stated an extraordinary meeting will be held on March 18, 2025, at WLDC to discuss the new structure of the seven districts under the new unitary branches. 

DCllr M Palmer said that there has been a group selected to take over the Youth Centre, but it is yet to be announced who the successful candidate is.

  1. To receive a report from the Chair.

Cllr C Hughes has resigned from the council, Cllr M Palmer thanked her for her time on CWPC.

There is a Community Projects Meeting on the 31st March 2025.

 

  1. To receive a report from the Clerk. 

Previously circulated.

 

  1. To receive an update from WLDC funding for CCTV & the National Grid Installation.

This work has been actioned, it has been highlighted there will be brick work that would need to be conducted at the time of installation.

 

  1. Financial matters:

To receive a report from the RFO including:

  1. To resolve to accept the Receipts and Payments schedule for February 2025. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 

RESOLVED unanimously to approve the Receipts and Payments schedule for February 2025

  1. To receive an update on any Grant applications. 

L&A have been successful with the FCC grant they had applied for, for the Ariel Runway at St Pauls Play Park.

  1. To receive an update on the progress with scribe software.

The setting up for the next financial year has begun there will be more to report in Aprils Full 

Council.

 

  1. To receive a report on the progress with the YMCA tenancy agreement and agree to any 

action as required.

Following a meeting with the YMCA, they have decided to withdraw their license with CWPC. 

They have not achieved their goals during their time in the village. This matter will be 

discussed in more detail at the Cherry Fields Committee. CWPC has several options to consider. Cllr B Robinson & Cllr J Trahearn to go and visit the Green Synergy Site as this was one of the suggested options.

 

To receive reports and recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

No meeting has been held.

 

  1. Planning Matters –  Chair: Cllr R Houghton

To receive a report from the meeting on 12th March 2025 and approve any action taken including. 

 

  1. Update on the progress of the neighbourhood plan.

The Planning Committee was unsuccessful in securing technical support grant funding. However, there is hope that an opportunity to reapply for funding will arise in July 2025. 

Funding opportunity for the design code should also become available in July 2025.

If the funding were not to be available in this time, to note that the Planning Committee would require council to approve £4,000.00 to be able to complete the project.

The Neighbourhood Plans Engagement Meeting is due to take place on the 19th of March 2025

It is hoped to gain some volunteers to make up four working groups.

  • Access & Transport

  • The Built Heritage

  • Open Spaces

  • Facilities and Trade 

 

  1. Update on the Marina

Nothing new to report.

 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge

No meeting has been held.

  1. To review and approve the Laburnum Drive playing field regular use policy.

RESOLVED unanimously to approve the Laburnum Drive playing field regular use policy.

 

  1. To discuss and approve any necessary action with a consultation with the village for a memorial wall / obelisk and an area for scattering ashes.

DEFERRED. 

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

  2. No meeting has been held.

 

  1. Village Improvements Committee (VIC) – Chair: Cllr A Burge

To receive a report from the meeting on 06th March 2025 and approve any action taken including.

  1. To discuss and resolve to purchase metal racking for the container at St Pauls play park.

RESOLVED unanimously to approve up to £900 on racking and the additional brick work required for the electricity supply to be installed.

 

  1. Allotments Sub Committee - Chair:  Cllr A Burge

To receive a report from the meeting on 03rd March 2025 and approve any action taken including. 

  1. To resolve the merge of the Allotment Sub Committee to become the responsibility of the Village Improvement Committee.

RESOLVED unanimously for all Allotment matters to become the Village Improvement Committee responsibility and the Allotment Committee to disband.

 

  1. To approve the cost of up to £1000 for the installation of drainage.

DEFERRED.

 

  1. Events & Fundraising Committee – Chair Cllr R Pitchford.

To receive a report from the meeting on 05th March 2025. 

The Beetle Drive has been postponed due to it being the wrong time of year. It will be rescheduled for the warmer, brighter months.

The Dog Show is now actively being promoted with a preview poster designed to encourage stallholders and sponsors to step forward and support this year's event. Additionally, The Wishing Well Pub, under new ownership, who have expressed an  interest in supporting the Dog Show upon its reopening.

The Gala planning is progressing well, with 20 stallholders and 10 activities confirmed so far.

The Events and Fundraising Committee has also approved the use of a Survey Monkey to gather resident feedback. The survey will pose two questions:

  1. Which age range would they like the events to target?

  2. What ideas do they have for activities and events?

 

  1. Human Resources Committee – Chair: Cllr K Mellor

No meeting has been held.

  1. To review and approve the Councillor Vacancy (Co-option) Policy. 

RESOLVED unanimously to approve the Councillor Vacancy (Co-option) Policy.

 

  1. To confirm the date of the next meeting as 14th April 2025 at 19:00 

RESOLVED unanimously.




 

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Signed Dated