2025 Full Council Minutes

Full Council Minutes February 2025

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Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: Cllr Andrew Burge

Clerk Loo Clinkscales

RFO: Kirsty Sinclair

 

Minutes of the Full Council Meeting of Cherry Willingham Parish Council 

held at 7.00pm on 17th February 2025 held at The Vine, Cherry Willingham

 

Present: Cllr A Burge- Chairman, Cllr M Palmer - Vice-chair, Cllr S Bates, Cllr Mrs Burge, Cllr Fleetwood, Cllr D Pitchford, Cllr R Pitchford, Cllr B Robinson, Cllr J Robinson, Cllr J Trahern.

  1. To note and record apologies and absences.

Cllr P Bucke, Cllr R Houghton, Cllr V Houghton, Cllr C Hughes, Cllr K Mellor.

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and 

consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

Item 24317 Cllr B Robinson, and Cllr J Robinson.

 

  1. To receive the draft notes of the Full Council meeting held on 20th January 2025. 

RESOLVED unanimously to approve the minutes from the 20th of January 2025 as a true record.

 

  1. To receive any reports from outside bodies, including the Police, District and County 

Councillors (if any) and agree actions as required. 

The Police report that is issued is unreadable on most devices.

Lea Crematorium had there 5-year anniversary, having raised £85,000.00 through metal. 

recycling in the past 4 years. They have donated £11,800.00 to the air ambulance,

Food waste will be introduced in 2026 in households. There are many road closures at 

present Greetwell Hollow, Lindum Hill and Short Ferry will be closed in June.

The amended planning application for the Marina has been approve earlier today.

 

  1. To receive a report from the Chair.

Cllr A Burge reminded the other members  now is the time to put someone forward for the Stead Award 2025.

 

  1. To receive a report from the Clerk. 

Previously circulated. 

 

  1. To receive an update from WLDC funding for CCTV. 

RESOLVED with one abstention to action the CCTV with WLDC

  1. To receive an updated quote for the installation of the electric supply and agree any necessary action.

RESOLVED with one abstention to approve the electric connection for the sum of £2521.43 inc vat.

The electric supply will assist with lighting, CCTV and events at St Pauls Play Park.

 

  1. To receive an update following the Future Burial Ground Group meeting and approve any. 

necessary action.

RESOLVED unanimously to defer and fold this working group for 5 years.

 

  1. To appoint members on the Human Resources and Events & Fundraising Committees 

following resignation from the committee.

RESOLVED unanimously to elect Cllr J Trahern on to the Human Resources Committee.

 

  1. To approve the request from the Cherry Willingham Church PCC for their Summer Fete. 

Permission to use the grass area on the Parade on Saturday, 19th July 2025 from 12 noon – 4.30 pm for this year's Fete.

RESOLVED unanimously to approve CW Church PCC Summer Fete.

 

  1. To approve that “Christians Working Together” (local Methodists and Anglicans and The 

Vine) can use:

  1. The grass events area on Cherry Fields for the Community Harvest Service on the afternoon of Sunday September 14th, 2025.

RESOLVED with two abstentions.

  1. The main car park at Cherry Fields as a Blue Badge area only on the afternoon of Sunday September 14th, with other vehicles using the grass overflow area.

RESOLVED with two abstentions.

  1. The grass area at The Parade for a fun event on 31st October (All Hallows Eve). (Involves setting up a gazebo, running of small games and giving out Pumpkin Fun Activity Bags. Timings expected to be set up from 3.30pm, event between 4.30pm and 6.30pm, taking down by 7.30pm.)

RESOLVED with two abstentions.

  1. The grass area at The Parade for a Christmas event in December (date and timings to be confirmed before the October FC meeting)

RESOLVED with two abstentions.

 

  1. Financial matters:

To receive a report from the RFO including:

  1. To resolve to accept the Receipts and Payments schedule for November & December 2024. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 

RESOLVED unanimously to approve the Receipts and Payments schedule for November & December 2024.

  1. To resolve to accept the Receipts and Payments schedule for January 2025 including any outstanding invoices for payment. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 

RESOLVED unanimously to approve the Receipts and Payments schedule for January 2025.

  1. To receive an update on any Grant applications. 

The FCC grant will be reviewed on the 12th of March 2025. The additional information that was requested has been submitted to support L&A application.

  1. To receive an update on the progress with scribe software.

The package will be available by the end of the month to start the transfer over in time for the new financial year.

 

  1. To receive a report on the progress with the YMCA tenancy agreement and agree to 

any action as required.

Setting up of a meeting is in progress.

DEFFERED until a meeting has taken place.

 

  1. To receive reports and recommendations (if any) concerning the business of the 

council and its committees, sub-committees, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

No meeting has been held.

 

  1. Planning Matters – Chair: Cllr R Houghton

No meeting has been held.

  1. Update on the progress of the neighbourhood plan.

The Planning committee had been awarded the first part of the grant for the sum of £3,300.00 this will be used by the end of the financial year and then apply for more this will cover the advisor, Sustainability review, and the design code.

  1. Update on the Marina

The amended Marina planning application had been approved earlier today.

It was suggested an update/ report would be given or prepared for the APM.

 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge

To receive a report from the meeting on 10th February 2025 and approve any action taken including. 

A working party will be meeting at St Pauls Play Park on Wednesday the 19th of February 2025 to de-weed and de stone the mound.

L&A also discussed the use of green bins at the burial ground. It is going to trial with the one bin and store the other two to try and save on cost for the lack of use.

  1. To review and approve the Burial Ground Regulations. 

RESOLVED unanimously to approve with the suggested amendments that were previously circulated.

  1. To approve the purchase of a replacement bin at St Pauls Play Park for the sum of up to £800 including the installation.

RESOLVED unanimously to approve the purchase of a double bin and the fitting for the sum of up to £1000.

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

To receive a report from the meeting on 3rd February 2025 and approve any action taken including. 

  1. To resolve to accept the recommendation of the CFC that CWPC, as a local landowner, accepts the invitation from the Environment Agency to join the “Sustainable Recovery Pilot” project. 

RESOLVED unanimously to join the “Sustainable Recovery Pilot” project.

  1. To resolve to send a member of the CF committee to the meetings of the project

RESOLVED unanimously to elect Cllr B Robinson and Mr N Hooper and ask permission for the two representatives in case of absences.

 

  1. Village Improvements Committee (VIC) – Chair: Cllr A Burge

No meeting has been held.

Next meeting is the 6th of March 2025.

 

  1. Allotments Sub Committee - Chair:  Cllr A Burge

No meeting has been held.

RESOLVED unanimously to approve the sum of £131.68 for the fly tipping and waste to be collected and disposed of by WLDC.

 

  1. Events & Fundraising Committee – Chair Cllr R Pitchford.

To receive a report from the meeting on 5th February 2025 and approve any action taken. 

Beetle Drive event  had been cancelled to the lack of interest. 

Confirmation in writing had been received from CW Cricket club to say the 2nd of August all good to go ahead to use Laburnum Playing Field for the Gala Event.

Pre advertising posters will be displayed to try and raise sponsorship and stall holder interest locally in plenty of time to the events taking place.

Events & Fundraising will be conducting a Survey Monkey to ask CW residents what they would like to see in CW and have their input for the direction of the committee.

  1. To resolve to purchase replacement Christmas lights for the sum of up to £200.

RESOLVED unanimously to approve the purchase of new Christmas light for the sum of up to £200.

 

  1. Human Resources Committee – Chair: Cllr K Mellor

To receive a report from the meeting on 5th February 2025 and approve any action taken. 

  1. To review and approve the Lone Working Policy. 

Amendments were discussed the Clerk has noted them. This will go back to the HR Committee to discuss before coming back to FC.

  1. To discuss and approve the purchase of an office desk. 

RESOLVED with three against to purchase a desk for up to the sum of £250.

This desk will be shared between the RFO and the Admin Assistant.

TO RESOLVE TO MOVE INTO CLOSED SESSION IN THE ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

  1. To receive a report following the RFO 3-month appraisal.

The RFO is enjoying her role .

  1. To discuss and resolve any action relating to staff holidays.

RESOLVED unanimously to approve as a one off to pay the RFO 10 hours of holiday.

  1. To receive a report following the Admin Assistance probation interview

RESOLVED unanimously to sign the Admin Assistances Probation period off.

 

  1. To confirm the date of the next meeting as 17th March 2025 at 19:00 

(Agenda items required no later than noon Thursday 6th March 2025.)

 

Meeting closed  20:19