2025 Full Council Minutes

Minutes of the Full Council Meeting of Cherry Willingham Parish Council 

held at 19.00 on 21st July 2025 held at The Vine, Cherry Willingham

Present; Cllr A Burge - Chairman, Cllr M Palmer - Vice-chair, Cllr Mrs Burge, Cllr S Bates, Cllr P Bucke, Cllr B Robinson, Cllr J Robinson, Cllr R Houghton, Cllr V Houghton, Cllr R Pitchford, Cllr D Pitchford.

36. To note and record apologies and absences.

Cllr I Fleetwood, Cllr K Mellor, Cllr P Moore, Cllr J Trahearn.

37. To receive any declarations of interest in accordance with the Localism Act 2011 and consider 

any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests 

as outlined in the Council’s Code of Conduct.

Cllr B Robinson, and Cllr J Robinson declared an interest in the Christians Working Together Items.

38. To receive the draft notes of the Full Council meeting held on 16th June 2025.

RESOLVED unanimously to approve the minutes from the 16th June 2025 as a true record.

39. To receive any reports from outside bodies, including the Police, District and County 

Councillors (if any) and agree actions as required.

A police report had been received. WLDC, Liberal Democrat Leader and deputy had been removed 

from post. The Savoy Cinema had now opened in Gainsborough.

40. To receive a report from the Chair.

Cllr A Burge thanked all the volunteers for all their help installing and preparing for the install of the 

drainage at the dog exercise area.

41. To receive a report from the Clerk.

Nothing new to report at this time.

42. To discuss and resolve any necessary action regarding Councillor Training.

RESOLVED unanimously to ask LALC to come and do a group session for Councillor Training. The 

Clerk set a date and offered it to neighbouring Parishes.

43. To discuss hedges at St Paul’s Play Park.

RESOLVED unanimously to not plant any hedges in St Paul’s Play Park. The original hedges were 

removed due to anti social behaviour in the first instance. CCTV is due to be installed, The activity at St 

Paul’s will be monitored.

44. To consider a request from local residents to use Cherry Fields for a brief, non-legal blessing 

ceremony as part of a small, private garden party celebrating their recent elopement.

RESOLVED unanimously for this request to go ahead.

45. To discuss recent local road closures and associated signage and agree to any actions required.

RESOLVED unanimously for the Clerk to write to Highways regarding the recurring issue.

46. To consider the purchase of a trailer.

RESOLVED unanimously to approve the sum of up to £2,000.00 for CWPC to have their own trailer to 

continue all duties the volunteers and members carry out.

47. To approve that  “Christians Working Together” (local Methodists and Anglicans and The Vine) 

can use:

1. The grass events area on Cherry Fields for the Community Harvest Service on the afternoon of Sunday September 14th September 2025.

RESOLVED with 2 abstentions to approve their request.

2. The main car park at Cherry Fields as a Blue Badge area only on the afternoon of Sunday September 14th, with other vehicles using the grass overflow area.

RESOLVED with 2 abstentions to approve their request.

3. The grass area at The Parade for a fun event on Friday 31st October (All Hallows Eve).  (Involves setting up a gazebo, running some small games and giving out Pumpkin Fun Activity Bags.  Timings expected to be: set up from 3.30pm, event between 4.30pm and 6.30pm, taking down by 7.30pm.)

RESOLVED with 2 abstentions to approve their request.

4. The grass area at The Parade for a Christmas event in December (date and timings to be confirmed before the October FC meeting)

RESOLVED with 2 abstentions to approve their request.

48. To receive an update from WLDC funding for CCTV & the National Grid Installation.

    1. To receive an update on the CCTV installation.

CWPC have applied for a grant to help towards the funding of the CCTV Column.

Waiting to hear a response following the application

49. Financial matters:

To receive a report from the RFO including:

1. To resolve to accept the Receipts and Payments schedule since the June meeting 2025. Copies of the documents can be obtained by emailing the Clerk at cwparishcouncil@gmail.com.

RESOLVED unanimously to approve the receipts and payments.

2. To receive an update on any Grant applications.

Nothing new to report at this time.

50. To receive a report on the progress with the Green Synergy tenancy agreement and agree to any 

action as required.

The suggested changes need to be consolidated into the head of terms. 

Green Synergy & YMCA will tie in together with dates of giving notice and taking on a new lease.

51. To receive reports and recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

To receive a report from the meeting on 15th July 2025 and approve any action taken including.

i. To receive the quarterly financial reports including an update on the transition to Scribe accounting software.

The system is up and running and is working well.

ii. To approve the quarterly bank reconciliation.

DEFFERED 

iii. To adopt the Investment Strategy as recommended by the F&GP Committee.

RESOLVED unanimously to approve the Investment Strategy Policy.

2. Planning Matters –  Chair: Cllr R Houghton

No meeting has been held 10

1. To note; planning applications, recently submitted to the Planning Committee for consideration.

   1. WL/2024/0092 Land adjacent to 5 Hawthorn Road, Appeal.

3rd time this has been submitted.

2. WL/2025/00640 8 Becke Close, Extension, alterations + Balcony.

No objections

2. Update on the progress of the neighbourhood plan.

RESOLVED unanimously to approve an additional £3,000 on top of the allocated budget to complete the Neighbourhood plan.

3. Update on the Marina.

Nothing new to report at this time

3. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge

No meeting has been held.

Grant funding - potentials

RESOLVED unanimously to approve to set a temporary working group, to work through a list of funding opportunities. Elected on to the group Cllr R Pitchford, Co-opted member from CFC, Cllr J Trahearn, Cllr Mrs Burge.

The new bin has been installed at St Pauls.

4. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

To receive a report from the meeting on 16th July 2025 and approve any action taken including. 

1. To discuss and resolve any necessary action regarding behind the hedge path.

DEFFERED, for more information - Cllr B Robinson.

5. Village Improvements Committee (VIC) – Chair: Cllr A Burge

To receive a report from the meeting on 26th June 2025 and approve any action taken including.

1. To approve the purchase of a new notice board for ‘Little Cherry’ for the sum of £2,000.00.

RESOLVED unanimously to purchase a new notice board for the revised amount of up to £2,000.00

2. To approve the purchase of Promotional items, - Flags and table cloths (ahead of the Gala)

RESOLVED unanimously to approve the spend of up to £750 on promotional banners and table cloths.

6. Events & Fundraising Committee – Chair Cllr R Pitchford.

No meeting has been held. 

7. Human Resources Committee – Chair: Cllr K Mellor

No meeting has been held

1. To approve the cost of the Clerk & Admin Assistant for attending the LALC Summer Conference.

RESOLVED unanimously to approve the expenditure of £90.

2. To review and approve the HR Terms of Reference.

RESOLVED unanimously to approve the HR Terms with the increase of up to 7 members on the committee. 

3. To elect a member onto the HR committee. 

RESOLVED unanimously to elect Cllr S Bates, & Cllr R Houghton.

52. To confirm the date of the next meeting as 18th August 2025 at 19:00 

(agenda items required no later than noon Thursday 7th August 2025.)