2025 Full Council Minutes

Full Council Minutes August 2025

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Minutes of the Full Council Meeting of Cherry Willingham Parish Council 

held at 7.00pm on 18th August 2024 held at The Vine, Cherry Willingham

 

Present: Cllr A Burge - Chairman, Cllr M Palmer - Vice-chair, Cllr S Bates, Cllr P Bucke, Cllr A Burge, Cllr R Houghton, Cllr P Moore, Cllr D Pitchford, Cllr R Pitchford, Cllr B Robinson Cllr J Robinson, Cllr J Trahearn

 

Mrs L Clinkscales - Clerk, Cllr T Bridgwood - County Councillor

 

  1. To note and record apologies and absences.

Cllr K Mellor

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

None

To note, Cllr J Robinson is the Chairman of Witham Valley Access Group.

 

  1. To receive the draft notes of the Full Council meeting held on 21s1 July 2025.

RESOLVED unanimously to approve the minutes from the Full Council 21s1 July 2025. as a true record with the following amendments.

Cllr J Robinson in the Chairman of Witham Valley Access Group.

Green Synergy: Heads of Terms had been consolidated.

 

  1. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required.

Cllr T Bridgwood - The Head Teacher from Pembroke Priory Academy had approached and asked for support in their request for a crossing outside the school. The School are aware of the challenges of the traffic and parking around drop off and pick up.

 

  1. To receive a report from the Chair.

Cllr A Burge Thanked Cllrs I Fleetwood, Cllr V Houghton, for their time on their council and all their help and support throughout the year to CWPC.

Cllr A Burge thanked all those who took part in the Gala and helped in the success it proved to be.

The Planning Committee has refused to meet with Sinton Developers who would like to engage in conversation in a new Development which is not included in the NP.

 

  1. To receive a report from the Clerk.

Nothing new to report at this time.

 

  1. To receive an update from WLDC funding for CCTV & the National Grid Installation.

    1. To receive an update on the CCTV installation.

CWPC have been successful in their grant application and have been awarded £1945.00 This covers the supply and installation of the CCTV column and the electrical work required for the CCTV installation.

 

  1. Financial matters:

To receive a report from the RFO including:

  1. To resolve to accept the Receipts and Payments schedule since the July meeting 2025. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com.

RESOLVED unanimously to approve the receipts and payments for July 2025, with agreed amendments.Transpose in figures for the spare wheel for the trailer

  1. To approve the quarterly bank reconciliation.

DEFERED.

  1. To note the removal of a bank signatory and to elect a new member.

RESOLVED unanimously for the Full Council to take responsibility for this. 

 

  1. To receive a report on the progress with the Green Synergy tenancy agreement and agree to any action as required.

RESOLVED unanimously to appoint a Solicitor to enable to complete this process/ tenancy.

 

  1. To elect a member of CWPC on to the Reepham & Cherry Willingham Village Hall Committee as representative.

RESOLVED unanimously to elect Cllr R Pitchford as the representative for CWPC.

 

  1. To receive reports and recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

No meeting has been held

  1. To discuss and resolve any necessary action regarding behind the hedge path.

RESOLVED with 1 abstention, to Approve subject to the workings and visibility.

  1. To approve any necessary action relating to request to contribute towards leaflets.

RESOLVED unanimously to approve upto £210 to support the Disability Access Project.

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

No meeting has been held

 

  1. Human Resources Committee – Chair: Cllr K Mellor

No meeting has been held.

 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge

To receive a report from the meeting on 04th August 2025 and approve any action taken including.

The Aerial Runway is now installed.

Following the annual play inspection the sensory decking path needs replacing. A quote has been obtained following the topple testing and the L&A are going to repair the remaining headstones out of their maintenance budget. The Cargo net is yet to be installed before the end of the summer. 

  1. To elect members to a working group for grant funding. 

RESOLVED to appoint Cllr R Pitchford, Cllr Mrs Burge, Cllr D Pitchford, Cllr J Trahearn

 

  1. Events & Fundraising Committee – Chair Cllr R Pitchford.

No meeting has been held.

The Gala was a success raising £1,141.00 It was felt that there was around 1200 people attended the Gala. Cllr R Pitchford thanked all those that took part and helped on the lead up and on the day of the Gala

  1. To receive a report following on from the Gala.

RESOLVED unanimously to approve the date of the 1st August 2026 for next years Gala.

 

  1. Planning Matters –  Chair: Cllr R Houghton

To receive a report from the meeting on 11th August 2025 and approve any action taken including.

  1. To note; planning applications, recently submitted to the Planning Committee for consideration.

 

 

  1. WL/2025/00765 Wenlock 4a Hawthorn Road.

Single Story extension to garage and conversion from flat roof to hipped roof.

No objections from the Planning Committee

 

 

  1. Update on the progress of the neighbourhood plan.

  2. Update on the Marina

 

  1. Village Improvements Committee (VIC) – Chair: Cllr A Burge

No meeting has been held

  1. To elect a new Litter picking Coordinator.

RESOLVED unanimously to elect Cllr Mrs Burge.

  1. Deputy Community Emergency Coordinator.

RESOLVED unanimously to elect Cllr S Bates

 

  1. To confirm the date of the next meeting as 15th Septemb