2025 Full Council Minutes

Full Council Minutes June 2025

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Minutes of the Full Council Meeting of Cherry Willingham Parish Council 

held at 19.00 on 16th June 2025 held at The Vine, Cherry Willingham

 

Present; Cllr A Burge - Chairman, Cllr M Palmer - Vice-chair, Cllr Mrs Burge, Cllr S Bates, Cllr P Bucke, Cllr B Robinson, Cllr J Robinson, Cllr R Houghton, Cllr P Moore, Cllr R Pitchford, Cllr D Pitchford, Cllr J Trahearn

 

Mrs Loo Clinkscales  - Clerk, Miss Kirsty Sinclair - RFO

 

1 member of the public attended.

Following the APM they would like to propose a hedge to be planted backing on to their fence, 

 

  1. To note and record apologies and absences.

Cllr I Fleetwood, Cllr V Houghton, Cllr K Mellor.

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and consider

any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

NONE

 

  1. To receive the draft notes of the Full Council meeting held on 19th May 2025.

RESOLVED with 1 abstention to approve the minutes as a true record from the FC on the 19th May 2025.

 

  1. To receive any reports from outside bodies, including the Police, District and County 

Councillors (if any) and agree actions as required. 

DCllr M Palmer shared that a Liberal Democrat had left their party to joining the Consciousness Independent Party.

 

Lea Crematorium have paired with the Adult Services and are donating any unwanted flowers for them to be dehydrated and made into confetti, as part of the recycling scheme.

 

  1. To receive a report from the Chair.

Cllr A Burge reported that despite the weather, ‘The Fun Dog Show’ was a resounding success.
They then proposed the idea of introducing regular Councillor Clinics as a way to improve engagement with residents. Cllr Burge suggested setting specific times and locations for these sessions to ensure Councillors are accessible to the community of CW and invited fellow members to share their views on the initiative.

 

  1. To receive a report from the Clerk.

Nothing new to report

 

  1. To elect members to any committee that still holds a space, L&A & Planning.

RESOLVED unanimously to elect Cllr P Moore onto the Planning Committee.

RESOLVED unanimously to elect Cllr D Pitchford onto the Planning Committee.

RESOLVED unanimously to elect Cllr A Burge onto the Leisure & Amenities Committee.

RESOLVED unanimously to elect Cllr P Moore onto the Leisure & Amenities Committee.

 

  1. To discuss and to resolve and necessary as to whether to hold a meeting in August 2025.

RESOLVED unanimously to keep the date in the diary until nearer time, in case any urgent topics needed to be discussed prior to September 2025. it was felt it could even be a reduced agenda to cover more pressing items until September

 

  1. To review and approve future meeting dates for 2025.

    1.  Full Council Meeting dates for 2025.

RESOLVED unanimously to approve the proposed dates.

  1. Committee Meeting dates for 2025.

RESOLVED unanimously to approve the proposed dates with the agreed amendments to the proposed Events & Fundraising dates. Awaiting or confirmation from the CFC.

 

  1. To consider & approve the change of email domain to a .gov.

DEFERRED. A definitive information on costs need to be sourced, this has not been budgeted for this financial year. To be financially considered at the next F&GP .

 

  1. To adopt and approve an IT Policy.

RESOLVED unanimously to approve with the recommended changes.

 

  1. To consider the purchase of anti-virus software.

DEFERRED, to take to the next VIC committee. The Clerk will confirm the software that staff  are using on their laptops.

 

  1. To receive an update from WLDC funding for CCTV & the National Grid Installation.

    1. To resolve the terms of E-on the electric supply.

RESOLVED unanimously to approve the 1 year contract with e-on.

  1. To discuss and agree a schedule for installation on electric and CCTV installation. 

RESOLVED unanimously to approve to spend upto £1,500.00 for the connection to the meter to the CCTV and the storage container.

 

  1. Financial matters:

To receive a report from the RFO including:

  1. To resolve to accept the Receipts and Payments schedule since the May meeting 2025. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com.

RESOLVED unanimously to approve the Receipts and Payments schedule since the May meeting 2025.

  1. To receive the end of year internal audit report, and resolve any actions if required.

To note there were only minor amendments to be made.

  1. To receive an update on any Grant applications.

Nothing new to report at this stage. 

 

  1. To receive a report on the progress with the YMCA/ and Green Synergy tenancy agreement and 

agree to any action as required. 

Nothing new to report at this time. The Clerk to obtain quotes for the legal advice needed and to find out what the process is.

 

  1. To receive reports and recommendations (if any) concerning the business of the council and its 

committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

The next meeting will be held on the 15th July 2025.

 

  1. Planning Matters –  Chair: Cllr R Houghton.

To receive a report from the meeting on 12th June 2025 and approve any action taken including.

  1. To approve the spend of £240 For the Questionnaire in the Cherry News, NP.

RESOLVED unanimously to approve the spend of the Cherry News 

  1. Update on the progress of the neighbourhood plan.

The survey will be published in the Cherry News in the next edition. 3 out of the 4 focus groups have now met.

  1. Update on the Marina.

Nothing new to report at this time

 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge

To receive a report from the meeting on 9th June 2025 and approve any action taken including.

The Chair and Vice chair have now been elected following the May meeting.  The Carlton FC have renewed for this year's season of football.

CWPC’s members are going to repair the wetpour that has been vandalised themselves

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

To receive a report from the meeting on 20th May 2025 and approve any action taken including.

The 10th Anniversary is 2026 and  The drainage at the dog exercise area is scheduled for July

 

  1. Village Improvements Committee (VIC) – Chair: Cllr A Burge

No meeting has been held

  1. To discuss and resolve any necessary action regarding the progress with Allotment Plot 36.

RESOLVED unanimously to end the tenancy with Plot 36

 

  1. Events & Fundraising Committee – Chair Cllr R Pitchford.

To receive a report from the meeting on 10th June 2025.


 

  1. Human Resources Committee – Chair: Cllr K Mellor

No meeting has been held

 

  1. To confirm the date of the next meeting as 21st July 2025 at 19:00 

(agenda items required no later than noon Thursday 10th July 2025.)