March 2022 Minutes L&A Cttee
Minutes of Cherry Willingham Parish Council’s Leisure & Amenities Committee held at The Millennium Hall on Monday 7th March 2022 at 7:30pm.
Present: Cllr Brylewski (Chairman), Cllr Trahearn (Vice Chairman), Cllrs Angela Burge, Bucke, Lacy and Houghton
Gill Shaw - Clerk
No members of the public were present
The meeting started at 7.30pm
1. Apologies
Apologies had been received from Cllr J Robinson who was in isolation.
It was RESOLVED to accept the apologies.
2. Declarations of Interest: To record declarations of interest by any member of the council in respect of the agenda items listed below.
Members declaring interests should identify the agenda item and type of interest being declared.
To note dispensations given to any member of the council in respect of the agenda items listed below.
None.
3. To receive the notes of The Leisure and Amenities Committee meeting held on 11th January 2022 and agree for them to be signed as a true record.
It was RESOLVED to accept the minutes and they were duly signed.
4. To receive a report on Expenditure v Budget ytd- RFO
The report had been circulated prior to the meeting.*
5. To receive an update in relation to the new Youth and Community Centre meeting (Cllr Brylewski).
The centre had not yet been opened and Cllr Brylewski was waiting for further details.
6. To agree to obtaining a quote for the resurfacing and remarking of the Basketball court
The court was well used but was in need of resurfacing and remarking.
It was RESOLVED to request 3 quotes for the necessary work.
ACTION: Cllr Brylewski to obtain the quotes.
7. To agree the calendar of suggested meeting dates.
The suggested dates were agreed.
8. To arrange a meeting of the Service Users on the Laburnum Drive Playing Field to be attended by at least 2 committee members.
Cllrs Brylewski and Trahearn would attend.
ACTION: The Clerk to arrange a meeting on the 17th March at 7pm with a backup date of the 7th April.
9. Laburnum Drive Playing Field and St Paul’s Play area.
i) To review any play park inspections and agree any actions.
No inspection reports had been received. It was noted that a quote for necessary repairs had been requested from Ed Morton but had not yet been received.
ii) To receive any update on the Cricket Club.
No correspondence had been received from the cricket club and there had been no confirmation of any grant applications they may have made. The cricket season was due to start in the near future and it was imperative, for safety reasons, that the grounds should not be used unless the netting was in place. It was agreed that a further letter was to be sent to the cricket club giving them a final notice that they will not be allowed to use the pitch unless the safety net was in place. Also to give a warning that unless proof of their grant applications was produced immediately, the Parish Councils offer of a £5,000 contribution to the purchase of the safety nets could be withdrawn and allocated elsewhere. The letter should also state that failure to comply could result in possible legal action.
ACTION: The Clerk to send the letter to the cricket club.
iii) To receive an update on the repair to the play surface laid by Sovereign in March 2021 at St Paul’s.
Sovereign had not yet completed the repairs but the repair materials had been delivered.
iv) To confirm the details of the payment and the retained payment to Wicksteed in respect of the safety surface work recently completed at Laburnum Play Park.
It was noted that the payment to Wicksteed was £2,720 and not £1,500 as quoted at the last meeting with £500 being retained until the job had been finished to the Council’s satisfaction. The ride was still not usable.
10. Burial Ground
To receive an update on maintenance issues and agree any actions.
There were no maintenance issues at present although there had been some trees cut and one rotten tree removed. Some other trees had been cut as requested by a resident and some trees will need attention next year. A Yew tree had been donated and had been planted as part of the Queen's Platinum Jubilee. The Clerk was asked to write to the resident who had left gardening equipment at the burial ground and ask him to remove it as soon as possible on the grounds of safety. The Christmas wreaths were gradually being removed by the Clerk.
ACTION: Clerk to send the letter requesting the removal of the equipment.
11. Future Burial Ground Task and Finish Group.
To receive an update.
At the meeting on the 7th March, there had been a discussion about the possible purchase of a piece of land in the village which would be suitable for a future burial ground. More information was being obtained.
12. General
Any other matters to report for inclusion in the next agenda.
Update on the user meeting.
Cllr Trahearn to update the list of benches.
13. To confirm the date of the next meeting.
Monday 25th April 2022 at 7.30pm
*Additional documents available from the clerk
**Please be advised that these are notes of the meeting taken by the Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.