April 2022 Agenda
Cherry Willingham Parish Council
The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln, LN3 4AQ
Email: cwparishcouncil@gmail.com Tel: 01522 753398
Chairman of the Council: Cllr J Robinson
RFO - Christine Hodgson Clerk to the Council – Gill Shaw
A meeting of Cherry Willingham Parish Council's Full Council will be held at The Vine Centre on Tuesday 19 April 2022 at 7:30 pm.
At the beginning of the meeting, a Public Forum of no more than 15 minutes will be held. The Public may address the Parish Council on current matters or issues that may become future agenda items.
AGENDA
1) Welcome and resolve to accept apologies received by the clerk and accept reasons for absence.
2) Declarations of Interest: To record declarations of interest by any member of the council in respect of the agenda items listed below. Members declaring interests should identify the agenda item and type of interest being declared. To note dispensations given to any member of the council in respect of the agenda items listed below.
3) To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required.
4) To receive the notes of the Full Council meeting held on 21st March 2022 and the Extraordinary meeting held on the 8th April and to agree for them to be signed as a true record.
5) Chairman's remarks
6) Clerk’s matters to report, including any formal correspondence received.
7) Financial Matters – RFO
a) To resolve to receive Receipts and Payments for March.
b) To resolve to approve the Bank Reconciliation up to the end of March 2022.
c) To resolve to agree to purchase 10 crowd barriers at a cost of up to £400
8) To receive reports and recommendations (if any) concerning the business of the Parish Council and its Committees, Sub-Committees etc and agree any actions accordingly: (Note: for queries from minutes, please see the individual chairmen or members outside of the full council meeting in order to expedite the meeting.)
a) Employment Committee – Chairman: Cllr Bucke
i. To receive an update on the job advertisement for a Handyman.
ii. To receive an update on the job application for Clerk/RFO and Assistant Clerk and agree any actions required.
iii. To approve the Lone Worker Policy and Risk Assessment and agree to its adoption.
b) Village Improvement Committee (VIC) – Chairman: Cllr Andy Burge
i. To receive an update from the meeting on 4th April.
ii. To approve and agree to adopt the CCTV Policy.
iii. To receive an update on the Platinum Shelter at the Parade and agree any actions.
c) Planning Committee – Chairman: Cllr Bridgwood
i. To receive an update from the Planning Committee and approve any actions.
ii. To receive an update on the Local Plan review and agree any actions as necessary.
d) Leisure & Amenities Committee (L&A) – Chairman: Cllr Brylewski
e) Cherry Fields Committee – Chairman: Cllr J Robinson
f) Finance and General Purposes Committee – Chairman: Cllr J Robinson
i. To receive the Final Year End Accounts showing all income and expenditure.
ii. To resolve to approve the allocation of Balances.
iii. To resolve to use the Earmarked Capital Fund for setting up Allotments, as needed.
iv. To resolve to approve an amended Budget for 2022-2023 following staffing restructure and the creation of Allotments.
v. To nominate Bank Signatories for the Nationwide Savings Account.
vi. To amend Financial Regulations, on a temporary basis, to include under Section 4.1 “Budgetary control and authority to spend” the Task and Finish Groups for Allotments and Jubilee Events to enable expenditure within the agreed budgets up to £1000. Such expenditure to be minuted. Any item over £1000 must be referred to Full Council.
vii. To resolve to increase the fees charged for the use of Council facilities:
Burial Fees - no changes
Playing Field User Fees - increase from £205pa to £210pa in line with the User Agreement
Millennium Hall Room Hire- increase from £6 per hour to £7 per hour
Contribution to Grass Cutting by Tennis Club- increase from £55pa to £60pa
viii. To consider changing the structure of the Committees of the Parish Council by removing the Employment Committee and replacing it with an HR Group of 3 members, reporting directly to Full Council. Grievance and disciplinary panels to be appointed as necessary by Full Council.
ix. To agree that the Line manager for the Clerk/RFO is the Chair of the Council. (Cllr Andy Burge)
g) Allotments Task & Finish Group – Chairman: Cllr B Robinson
i. To receive an update, including summary of potential costs.
ii. To discuss and agree budget accordingly.
iii. To discuss and agree fees per allotment plot.
h) To receive an update from the Future Burial Ground Group – Chairman: Cllr Brylewski
i) To receive an update from the Jubilee Events Group and agree any actions.
j) To receive an update from the Jubilee Beacon Group and agree any actions.
9) The Stead Award:
i. To agree to award the Stead Award at the Autumn Parish Meeting, with adverts being placed in Cherry News in June and July and the decision being made at the August Full Council meeting.
ii. To agree to allow the Stead Award to be awarded to couples as well as individuals.
10) To agree arrangements and items for the agenda for the Annual Parish Meeting on May 9th.
11) To consider inviting WLDC Monitoring Officer to run a training session on the Code of Conduct.
12) To receive an update on Website and Technology – Cllr Trahearn
13) The date of the next meeting: Monday 16th May at 7.30pm (Agenda items by Friday 6th)
G. Shaw Clerk to the Parish Council Dated: 12 April 2022