June 2022 Agenda
Cherry Willingham Parish Council
The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ
Chair of the Council: Cllr Jenny Robinson Clerk/RFO: Jude Sparks
Dear Member
You are hereby summoned to the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.30pm on Monday 20th June at which the under mentioned business will be transacted.
Prior to the start of the meeting a public forum of no more than 15 minutes will be held. The public may address the Council on current matters or issues that may become future agenda items.
Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only
Date 13th June 2022 Signed J A Sparks (Clerk/RFO) Original signed
Agenda
1. Apologies, welcomes and attendance, including to accept apologies and the reasons for absence, where given.
2. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.
3. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required.
4. To receive a report on actions taken regarding the security and safety of the Bleak Farm site and agree any further actions as required.
5. To receive a report from the Chair.
6. To receive a report from the Clerk.
7. To receive the notes of the Council meetings held on 16th May 2022 and agree for them to be signed as a true record.
8. To receive:
i) The schedule of receipts and payments (attached) for May 2022
ii) To authorise the new RFO to obtain a debit card.
iii) To authorise the new RFO to become the primary user for Internet banking.
iv) To report authorisation given to T J S Tree Services for removal of dead tree at Burial Ground at cost of £270 under Financial Regulations 4.5, due to H&S concerns.
9. To receive reports and recommendations (if any) concerning the business of the Council and its Committees, Sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see the individual chairs or members outside of the full council meeting to expedite the meeting).
a) Planning matters – Chair: Cllr Bridgwood
i) To receive a report on any recent planning applications
ii) To approve the actions of Planning Committee (if any)
b) Leisure & Amenities Committee (L&A) – Chair: Cllr Brylewski
i) To approve the purchase of a bench for the burial ground.
c) Cherry Fields Committee (CFC) – Chair: Cllr J Robinson
d) Finance & General Purposes Committee (F&GP) – Chair: Cllr J Robinson
e) Village Improvement Committee (VIC) – Chair: Cllr Andy Burge
Christmas lights switch on and quiz.
i) To approve the purchase of a Christmas Tree up to the sum of £180 to arrive by 24th November.
ii) Approve Christmas quiz to be held on 10th December with the cost of hiring the hall coming out of the Christmas budget.
iii) To agree that the Parish Council spends £235 to cut Green Lane on health & safety grounds.
f) Allotments Implementation Task & Finish Group – Chair: Cllr B Robinson.
i) To receive an update on progress and agree to any actions as required.
g) Jubilee Celebration Task & Finish Groups
i) To receive a report on expenditure to date.
ii) To review the Beacon Bonfire event (report from Cllr B Robinson).
iii) To review the Party in the Park events (report from Cllr Brylewski).
iv) To receive an update on the Jubilee Platinum picnic (report from Cllr Trahearn).
v) To agree to any further expenditure required for the picnic, including an additional portaloo.
10. Councillor’s matters for report/notice of items to be included in the July 2022 agenda.
11. HR Committee - Chair: Cllr Lacy
TO RESOLVE TO MOVE INTO CLOSED SESSION IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS:
• To receive a report from the meeting held on Monday 30th May.
• To accept & approve the Lone Worker Policy and Risk Assessment.
• To accept the recommendation that future HR meetings be held in closed session.
• Approve purchase of a lockable, confidential cupboard for the parish office.
• To consider any other staffing related matters.
12. To confirm date of next meeting as Monday 18th July 2022 at 7.30pm (agenda items required by noon Friday 8th July 2022)