1 November 2023 HR Committee Minutes
Cherry Willingham Parish Council
The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln
LN3 4AQ Chair of the Council: Cllr Andrew Burge, Clerk: Loo
Clinkscales
Meeting of Cherry Willingham Parish Council’s HR Committee held on 1st
November 2023 at 2pm in the Millennium Hall
Present: Cllrs Fleetwood (chair), Palmer, Bucke, Mellor & Mrs Burge
1, To elect a minute taker
Minute taker Cllr Mrs Burge elected, Resolved
2, Apologies, welcomes and attendance, including accepting apologies and
the reason for absence where given
None
3, Declarations of interest. To record declarations of interest by any member of
the council in respect of the agenda items listed below. To note dispensations
given to any member of the council in respect of the agenda items listed
below.
None
4, To receive the minutes of the HR meeting of 5/10/23
Minutes agreed and signed as a true record
5, To discuss and agree the Clerk Job description and recommend to Full
Council
Resolved unanimously
6, To discuss and agree to the Clerk contract
To calculate annual leave in hours for ease of booking, action KM and AB, remaining
contract unchanged
Resolved unanimously
7, To review existing Recruitment policy and recommend to Full Council
As policy refers to various forms that do not currently exist, to locate or design
relevant forms and discuss at next meeting
8, Review the Flexible working policy and recommend it to Full Council
Resolved unanimously
9, Review the Safeguarding policy and recommend to Full Council
As many changed are needed to this policy and changes to the current Risk
Assessment to include Safeguarding, Training for all Councillors to be sought, form
also to be designed for Councillors to say they will abide by the policy, defer to next
meeting
10, Discuss the need for a data breach reporting form
Following a minor data breach it was thought a reporting form should be added to
the already approved policy
Resolved unanimously
11, Divide up all policies and recommend to Full Council
Resolved unanimously
Resolved to move to closed session in accordance with the public
bodies(admission to meeting) act 1960 due to the confidential nature of the
business to be discussed in relation to the following matters
12, To discuss and consider succession planning and actions accordingly
13, Items for next meeting
Review Safeguarding policy
Review Recruitment policy
Pay award
14, To confirm date of next meeting as 6/12/23 2pm in Millennium Hall
Signed as a true record …………………………………………….. Cllr Fleetwood Chair