April 2023 Planning Committee Meeting Agenda
Cherry Willingham Parish Council
The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ
Chair of the Council: Cllr Jenny Robinson, Clerk/RFO: Jude Sparks
The next meeting of the Finance & General Purposes Committee will be held in the Millennium Hall
on Wednesday 12 th April 2023 at 7pm. It is expected that all members will make every effort to
attend. Any member not able to attend should pass their apologies to either the Chair of the
Committee (Cllr Jenny Robinson) or the Clerk/RFO.
Prior to the start of the meeting a public forum will ordinarily, of no more than 15 minutes, be held.
The public may address the council on current matters or issues that may become future agenda
items.
Agenda
1. To resolve to receive any apologies and accept reasons for absence.
2. Declaration of interest and dispensations: To record declarations of interest by any member of
the council in accordance with the requirements of the Localism Act 2011 and to note requests
for dispensation and disclosure of any gifts or hospitality, in respect of the agenda items listed
below.
Members declaring interests should identify the agenda item and type of interest being declared.
3. To receive the notes of the Finance and General Purposes Committee Meeting, held on 18 th January
2023 and to approve as Minutes.
Year End Accounts:
4. To note the bank reconciliation as at 31/03/2023.
5. To note the new savings account with Unity Trust Bank and note the signatories (subject to change
following May’s Full Council meeting).
6. To review Income & Expenditure for 2022/23.
7. To review the allocation of Balances for Recommendation to Full Council.
8. To review the Asset Register as at 31/03/2023.
9. To resolve to approve an amended budget for 2023/24 following project requests from Village
Improvement and Leisure & Amenities committees
Review Financial Policies:
10. Financial Regulations
i) To receive recommendations to change Financial Regulations as detailed below:
Section 4 – Budgetary control and authority to Spend – clarify that committees have
authority to spend up to £1000.
Section 6- Instructions for the making of payments – 6.3 request that the limit for a
single payment per day be raised from £2000 to £2500. 6.4 request that cheque payments
are for payments exceeding £2500. 6.15 – request that the debit card limit be raised from
£1000 to £1200 (i.e. £1000 + VAT)
ii) Risk Management Policy
iii) Accounting Procedures
iv) Expenses Policy
v) Grant Guidelines for Applicants
vi) Procurement Policy
vii) Asset Management Policy
11. To note and approve the list of due payments which arise on a regular basis as a result of a
continuing contract, statutory duty or obligation (item 5.6 of Financial Regulations) attached at
ANNEX A.
12. To note and approve the use of Direct Debits in respect of payments (item 6.7 of Financial
Regulations) attached at ANNEX B.
13. To approve the Burial Fees, Playing Field User Fees and Millennium Hall fees for 2023-2024.
14. To note or review if received the Internal Auditor’s report.
15. To note the progress on updating the council’s policies.
16. Matters for report and future agenda items.
17. To confirm a date for the next meeting.
Signed……………………………J A Sparks (Clerk/RFO) Date……………………………………
ANNEX A
Salaries
Fees for Financial Assistance.
PAYE
NI
Pensions
Grass Cutting
Electricity
Water
Public Works Loan Board loan repayments
Telecoms
Office expenses (stationery, printer inks, general office supplies)
Room hire for meetings
Cherry New entries
Annual LALC membership fee
Annual LALC training scheme fee
LALC internal audit fee
External audit fee
Lincs Field Paths Association fee
ICO annual Data Protection fee
Microsoft Office annual office 365 fee
12 Pay software licence fee
PAT testing
Fire alarm & emergency lighting check
Annual play inspections
Monthly play inspections
Monthly SIM card fee for office mobile.
ANNEX B
EON Next
Multidata
Google iCloud storage
Microsoft
Giff Gaff
Public Works Loan