2025 Events & Fundraising Minutes

Events & Fundraising Minutes January Working Party Notes

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Cherry Willingham Parish Council

Notes from a meeting of Cherry Willingham Parish Council’s Events and Fundraising Working Party held on Wednesday 8th January 2025 at 19:00 in the Millenium Hall

Chair of the Committee: Cllr. R Pitchford

Vice-Chair of the Committee: Cllr. S Bates

Present: Cllr. S Bates, Cllr. R Pitchford, Cllr. Mrs. Pitchford, Janet Laity, Annette Gregory

  1. To elect a minute taker. 

RESOLVED unanimously to elect Cllr. Bates

  1. To note and record apologies and absences

To note apologies from Cllr. Burge, Cllr. Mrs. Burge, Cllr. Palmer, Paul Strickland

  1. To record declarations of interest by any member of the council in respect of the agenda items listed below.

Members declaring interests should identify the agenda item and type of interest being declared.

To note dispensations given to any member of the council in respect of the agenda items listed below.

None

  1. To discuss and resolve any action relating to the Beetle Drive event and recommend to Full Council

Church Hall booked for Friday 21st February 2025 from 6-9. No charge for the booking. Doors open from 18:00, start at 18:30. Maximum numbers 48, but 40 would be better. 10 tables of 4. Price of event: £5 for adults to include a drink, biscuit etc, plus a raffle ticket strip. £2 for children (no raffle tickets). More raffle tickets available to charge for. Cllr. Mrs Burge has some raffle prizes, but more would be helpful. Cllr. Pitchford to approach the Co-op for biscuits donation, Cllr. Mellor to be approached to try her sources for biscuits. 

Annette will be the Adjudicator, organiser, rule explainer, whistle operative. There will be 12 games, with a break for coffee etc., then 12 further games if time allows. Time needs to be allocated for the workings out.

Need poster asap, needs to include methods of contact for the Office. Tickets for sale from the Council Office in advance. The game sheets, double-sided, have been done, the tickets are done. An example of a poster sent to the Clerk. Will put them into the schools.

Pencils needed.

  1. Other event suggestions welcome

Not discussed as this was just a working party meeting for the beetle drive.

  1. Date of next meeting

Wednesday 5th February 2025, 19:00 at the Millenium Hall.