2025 Events & Fundraising Minutes

Cherry Willingham Parish Council

Minutes of Cherry Willingham Parish Council’s Events and Fundraising Committee held on Wednesday 2nd April 2025 at 19:00 in the Millenium Hall

Chair of the Committee: Cllr. R Pitchford

Vice-Chair of the Committee: Cllr. S Bates

Present: Cllr. S Bates, Cllr. A Burge, Cllr. Mrs. Burge, Cllr. M Palmer, Cllr. R Pitchford, Cllr. Mrs. Pitchford, Cllr. Mrs. Robinson, Mrs J Laity, Paul Strickland

1. To elect a minute taker. 

RESOLVED unanimously to elect Cllr. Bates

2. To note and record apologies and absences

None

3. To record declarations of interest by any member of the council in respect of the agenda items listed below.

Members declaring interests should identify the agenda item and type of interest being declared.

To note dispensations given to any member of the council in respect of the agenda items listed below.

None

4. To receive the minutes of the meeting held on 5th March 2025 and approve them as a true record

RESOLVED unanimously to approve the minutes of the 5th March 2025 as a true record. 

5. To receive an update on the progress relating to the Survey Monkey that had been circulated.

Currently still active on Facebook. Needs more promotion. No feedback has been received yet, so item deferred. To go on next agenda.

6. To receive an update on the FCC grant application and the Events and Fundraising participation.

A grant has been received for the zip wire in St. Paul’s play area. Grant around £16,000, of which 10% must be contributed by Events & Fund Raising. Need to follow up with RFO to find out how the money will come and how to order the equipment

7. Future Events

8. Fun Dog Show: Discussion around ideas for who to invite to sponsor. SB to follow up with Vippies. Dogs Trust bags donated will do for prizes. Hamper donated by Veterinary Hospital. Agreed that 2 toilets would be required given event would be longer and food van there. Sponsor packages agreed at £30 for a class and £30 towards rosettes, would provide logos on advertising/programme. Risk assessment to be checked and re-dated. The next meeting should cover roles and responsibilities on the day. Cllr. Robinson informed the committee that there was a chance that a carving of 2 corgis to commemorate the late Queen would be ready by 7th June, and it was agreed that if it was there would be an unveiling at this event. Three large wheelie bins are available for rubbish and dog poo bags, although the large liners are needed. Discussed possibility of advertising in Townlands. Advertise free parking. Should be 2 people on the gate.

9. Gala/Produce Show: Cllr. Pitchford reported that preparations for the Gals were ‘trundling on’. Need to ask for flat-bed curtain sided trailer from Dean Semper. There has been a lot of interest for the music stage. Power will be supplied from the cricket pavilion. Cllr. Pitchford asked Cllr. Bates to supply a commentary van with Public Address. Cllr. Bates agreed to provide same for £100 as a special price. At this point Cllr. Bates declared an interest in this agenda item. The quote was accepted unanimously. Cherry Judo Club will do a demo, they will need an arena. PS to approach RBL bike group. LNAACT and LIVES to be approached to provide stalls. Cllr. Mrs. Burge to approach the Lincoln Academy football on the Carlton Centre. The caving Club will attend. Schools and Scouts groups have been approached but they have not responded. Book toilets for the gala at the same time as for the Dog Show. They could go on the hard standing in the pub car park. After some discussion it was agreed that the Produce Show would not form part of the gala as it would be too difficult to organise enough staff to cover it. Cllr. Pitchford will bring a plan to the next meeting.

10. VE Day: Bunting to go up in the Parade in time for VE Day (8/5/25)

11. Light switch on: New lights to be ordered to match set bought last year. Money for these already approved.

12. Christmas Quiz: no issues.

8. Date of next meeting

Tuesday 13th May 2025, 19:00, Millenium Hall.