2025 Events & Fundraising Minutes

Cherry Willingham Parish Council

Minutes of Cherry Willingham Parish Council’s Events and Fundraising Committee held on Wednesday 5th March 2025 at 19:00 in the Millenium Hall

Chair of the Committee: Cllr. R Pitchford

Vice-Chair of the Committee: Cllr. S Bates

Present: Cllr. S Bates, Cllr. A Burge, Cllr. Mrs. Burge, Cllr. M Palmer, Cllr. R Pitchford, Cllr. Mrs. Pitchford, Mrs J Laity

1. To elect a minute taker. 

RESOLVED unanimously to elect Cllr. Bates

2. To note and record apologies and absences

Noted apologies from Cllr J Robinson

3. To record declarations of interest by any member of the council in respect of the agenda items listed below.

Members declaring interests should identify the agenda item and type of interest being declared.

To note dispensations given to any member of the council in respect of the agenda items listed below.

None

4. To receive the minutes of the meeting held on 5th February 2025 and approve them as a true record

RESOLVED unanimously to approve the minutes of the 5th February 2025 as a true record. 

5. Updates, open items, actions.

6.  To discuss and agree any actions for the Beetle Drive on 21st February 2025. This event was unfortunately cancelled due to the lack of uptake in tickets. Agreed to look at it again later in the year when it is warmer and with lighter nights. The Church Hall fine with this.

6. Future events

7. Fun Dog Show 7/6/25 (Cllr Bates). Discuss poster to go on Facebook etc. Resolved to use same background as the Gala poster in order to make the appeal for stalls and sponsors stand out more. Remove ‘best trick’ from list of classes and replace with ‘scruffiest dog’. This should be a working document which can be amended when sponsors/advertisers join us. Suggest that the programme should be free so that everyone is given one – advertisers could have inserts put in these. Does anybody in the village do cakes for cake stall? Cllr. Pitchford to revise the poster with the Clerk with a view to getting it out asap. Cllr. Burge is able to put it on other local sites.

8. Gala 2/8/25 (Cllr. Pitchford). As above, discussed poster to go on Facebook etc. Approved, but with a couple of amendments, add ‘Laburnum Playing Field’ and amend spelling of ‘Daisy Made’. Cllr. Pitchford reported that the Co-Op were bringing their health tent, but there has been a lack of communication from the YMCA with regards to their climbing wall. The Bowls Club are to open up to give taster, but are to be asked not to provide refreshments because of stall holders who have paid to be there. Written invitations to all the schools but no response as yet. As above Cllr. Pitchford to revise poster with the Clerk. As the Produce Show is to be part of the Gala this year a discussion was held about categories. At present, the following categories were agreed: Rhubarb, Tomatoes, Beetroot, Potatoes, Wonky vegetable, Jams, Scones and Savoury quiche. Cllr. Burge to contact the Allotment to ask what they would see as categories given the date of the Gala. The Oasis also to be contacted. Cllr. Bates to contact local antique valuers to see if they would be able to do valuations.

9. Other events. Survey Monkey now ready to go on Facebook with a page of questions about what events residents would like to be organised. Christmas lights, Need to ask Cllr. B Robinson about suppliers for replacement lights.

7. Date of next meeting: 

2nd April 2025 at 19:00 in the Millenium Hall.