October 2021 Minutes L&A Cttee
Minutes of Cherry Willingham Parish Council’s Leisure & Amenities Committee held at The Millennium Hall on Monday 11th October 2021, at 7:00 pm.
Present: Cllr Brylewski (Chairman), Cllr Trahearn (Vice Chairman), Cllr Bucke and Cllr J. Robinson.
Gill Shaw (Clerk)
No members of the public were present
1. Apologies
Apologies had been received from Cllr Houghton who had a prior appointment, Cllr Lacy was ill and Cllr Angela Burge was on holiday.
It was RESOLVED to accept the apologies
2. Members' declarations of interest, gifts and hospitality.
None
3. To receive the notes of The Leisure and Amenities Committee meeting held on 15th July 2021 and agree for them to be signed as a true record.(amended to 6th September 2021)*
It was RESOLVED to approve the minutes of the 6th September 2021 and they were duly signed as a true record.
4. Budget
i) To receive a report on Expenditure v Budget ytd – RFO
The report was circulated prior to the meeting
It was RESOLVED to receive the report.
Thanks were given to the RFO.
ii) To discuss possible projects for the next financial year.
Several projects were discussed including:
Cricket ball safety net
Play equipment for under 5’s to allow free play
Climbing frame
Pendulum swing
iii) To discuss the Maintenance and Project Budgets for 2022-2023 and agree as applicable.
It was agreed that both the maintenance and project budgets would have to be increased for next year.
It was RESOLVED that a Maintenance Budget of £5000 be put forward provisionally under B4 - General Maintenance. This was to be finalised when a quote had been obtained to update the Basketball Court
ACTION: Cllr Brylewski to obtain a quote.Under G5 the Maintenance budget of £1000 would be used again. Under Project Funding for Playing Fields/Parks an amount of £5000 was to be put forward. It was agreed that all projects were dependent upon the cost of the cricket ball safety net as that would be expensive. More quotes for the net had been requested but not all had been received. In the event that this was not acceptable to Full Council then £5000 would be utilised to purchase new play equipment from ii above
It was RESOLVED to request a project budget of £5,000.
5. To receive an update in relation to utilising the facilities at the new Youth and Community Centre and the School during evenings and weekends (Cllr Brylewski).
No meeting had taken place with the school. Cllr Brylewski had been asked to be individually and as parish council representative, a member of the steering group of Cherry WIllingham Youth and Community Centre.
ACTION: At the next full council meeting, councillors would be asked if they wanted to attend as a representative of the parish council in lieu of Cllr Brylewski.
6. To receive an update on the paving at the burial ground and agree on any contribution to be offered, subject to full council approval.
The church had asked their insurance company if they would pay for the relaying of the paving as part of the water leak repair job. The quote obtained by the church was £1,200 and another quote was being obtained.
It was agreed to pay a contribution of £250 (being the church's insurance excess for the water leak), subject to full council approval and to await the outcome of the paving issue.
7. Laburnum Drive Playing Field and St Paul’s Play area.
i) To receive an update on the cricket ground and agree any actions.
Some quotes had not yet been received.
ACTION:
Cllrs Brylewski and Trahearn to meet with the cricket club to discuss applying for grants and to agree with them on how to resolve the issue.
It was proposed that the Clerk should write to the club stating that next year the Parish Council would not be able to rent out the cricket ground unless the nets were in place, so this must be resolved as a matter of urgency.
It was RESOLVED by all.
ii) To review the latest play park inspections.
No inspections had been received.
iii) To review the list of urgent repairs and agree any actions
Until the monthly inspection reports were received, the only urgent repair was to the shackles on the swing to enable it to be rehung.
iv) To discuss the replacement swing at St Paul’s and agree any actions.
The swing needs repair not replacing and the quote received was for £450.
It was RESOLVED to repair the swing
v) To discuss the tiles at both play parks.
The tiles could be repaired by councillors and it was proposed to purchase adhesive and wetpour repair kits up to a budget of £100 to test the effectiveness of the repair on a small area.
It was RESOLVED by all.
8. Burial Ground Task and Finish Group.
To receive an update from the meeting held on the 8th October and consider any recommendations.
A meeting had taken place and a report had been prepared showing potential sites and the feasibility of each. It will be discussed at the Autumn Parish Meeting to get public opinion on the various sites together with the idea of a natural burial ground.
ACTION: the group to prepare a report showing the site options and outlining their advantages and disadvantages.
9. To consider the proposal that Facebook should have additional administrators/moderators and agree any recommendations to go to Full Council.
It was agreed to recommend that Cllr Fleetwood and the Clerk should be administrators. All entries should be factual and non contentious.
10. General
Any other matters to report for inclusion in the next agenda.
None.
11. To confirm the date of the next meeting.
To be confirmed pending receipt of further cricket safety net quotes.
*Additional documents available from the clerk
**Please be advised that these are notes of the meeting taken by the Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.