2023 Leisure & Amenities Committee Meeting Minutes

February 2023 Leisure & Amenities Committee Mintues

Meeting of Cherry Willingham Parish Council’s Leisure and Amenities Committee held on Monday 6th February 2023 at 7.00pm at the Millennium Hall

 

Present: Cllrs Traheran (Chair), Angela Burge (Vice-Chair), Cllr Brylewski,Cllr J.Robinson, Cllr Bucke, Cllr Houghton, Cllr Mellor.

Meeting started at 7pm.

 

No members of the public were present


 

  1. Apologies, welcomes and attendance, including accepting apologies and reasons for their absence were given.

N/A

 

  1. Declarations of interest. To record declarations of interest by any member of the council in respect of the agenda items listed below.

To note dispensations given  to any member of the council in respect of the agenda items listed below.

None

 

  1. To receive the minutes of the L & A Committee meeting held on the 5th December 2022 and agree for them to be signed as a true record.

Following discussion it was Resolved unanimously that the minutes from the 5th December 22 could be accepted and signed with the following amendment. It was agreed that should we be unable to spend the £2500 from the cricket nets before 31/03/23, Full Council would be asked if the money could be ring fenced in balances for future use on the mound.


 

  1. To consider and approve any action to be taken for a I-Gas Lincolnshire County Council - funding play equipment grant.

This is ongoing, and Cllr Trahearn has been in talks and will apply when the forms are available to apply. Up date to follow for next meeting.

 

  1. To consider a playground Risk Management Policy.

It was Resolved unanimously that it would be beneficial to have a small policy to address the main potential issues that could arise. Was also thought some new upto date signs would be beneficial asking children to be supervised, it was agreed the cost of upto £50 .Cllr Trahearn & A/Clerk to draft a policy before next meeting and Cllr Brylewski to arrange new signs.  (Action - A/Clerk & Cllr Brylewski, Cllr Trahearn) 

 

  1. To receive and approve the Burial Support Group Terms & Conditions.

This item has been deferred until the next L & A Meeting as there were still amendments to be made on the terms & conditions.

 

  1. To receive an update on expenditure against the budget.

Received and noted that there are funds are still left, would like to ring fence the £2500 from the unspent monies from the Cricket Club as unable to spend before the end of this financial year. There is £3552 of maintenance budget remaining unspent.

 

St Pauls & Laburnum

 

  1. Matters relating to Laburnum Drive Playing Field & St Pauls play area.

  2. To consider potential future play equipment and agree to any actions Required, to consider the quotes obtained since last meeting.

It was Resolved unanimously for the cost of up to £200 to construct the mound; this will cover the cost of the digger and the movement of soil. Also a collective group of councillors to go and view a similar item at Nettleham Park, like to go view the design and size. This is at 11am on Friday 10th February 23.

 

  1. To receive a report of any play inspections and maintenance work undertaken since the last meeting and agree to any further action as necessary.

Resolved unanimously that The gate at Laburnum soft close mechanism needs to be replaced, the cost of £350 up to  has been agreed.

Was discussed to ask for a cost from The contractor who cuts the grass for the price of cutting hedges. The contract is due for renewal,Cllr Trahearn will take photos of the offending hedges before the next meeting. (Action - Cllr Trahearn & A/Clerk)

 

  1. Items in progress: to consider and agree to any actions as appropriate.

  2. To receive an update on the Youth and Community Centre.

There are no future updates still ongoing issues with the Land Registry.

 

  1. To receive an update on the Poplar tree issue and resolve to approve pollarding.

It was Resolved unanimously that we would action the work to be carried out with a cheaper quotation. Clerk to arrange for the tree to be taken down and to action the contractor at the earliest convenience for all parties (Action - A/Clerk).

 

  1. To receive confirmation that the Cricket Club has received our correspondence.

Received and replied with the request of the Parish Council to apply on behalf of the Cricket Club for the grant for the new nets. Take to FC.

 

  1. To note and to discuss risk assessments for the play areas.

It was Resolved unanimously that having an annual inspection once a year, we could reduce our monthly inspections to 11 a year from 12, to reduce unnecessary costs, The Clerk to action the annual inspection and inform our contractor for the monthly inspection on the reduction.(Action - A/Clerk).

 

  1. To receive and update from the Future Burial Ground Task and Finish Group.

The Assistant to the Clerk has arranged a meeting for the 2nd March 2023, will report feedback in the next meeting.

 

  1. General: Any other matters to report for inclusion in the next agenda.

None

 

  1. To confirm the date for the next meeting.

4th April 2023




 

Signed:..................................................................................Cllr J Trahearn on behalf of Clerk

 

Date:.....................................