2024 Leisure & Amenities Minutes

Leisure & Amenities Minutes June 2024

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Minutes of Cherry Willingham Parish Council’s 

Leisure & Amenities Committee held on Monday 10th June 2024 at 19:00 in the Millennium

Chair of the Committee Cllr Mrs Burge

Vice-Chair of the Committee Cllr J Trahearn

 

Present: Cllr Mrs Burge, Cllr V Houghton, Cllr J Robinson, Cllr J Trahearn, Cllr R Pitchford.

 

  1. To elect a Chair for the L&A Committee

RESOLVED unanimously to elect Cllr Mrs Burge as Chair of the L&A Committee.

 

  1. To elect a Vice-Chair for the L&A Committee

RESOLVED unanimously to elect Cllr J Trahearn as Vice-chair of the L&A Committee

 

  1. To note and record apologies and absences.

Apologies received from Cllr K Mellor, Cllr P Bucke.

 

  1. Declarations of interest. To record declarations of interest by any member of the council in respect of the agenda items listed below.

To note dispensations given  to any member of the council in respect of the agenda items listed below.

None

 

  1. To receive the minutes of the L & A Committee meeting held on the 29th April 2024 and agree for them to be signed as a true record.

RESOLVED unanimously to accept the L&A minutes from the 29th April 2024 as a true record.

 

  1. To elect a member of the L&A Committee to the Finance & General Purposes.

RESOLVED unanimously to elect Cllr J Trahearn to represent the L&A Committee

 

  1. To resolve which equipment to purchase using the FCC Community Action Fund .

Following the FC deferring the Shelter/ Shade needing more detail, it was agreed this was not an idea to pursue at this time. The funding application to be complete for just the zip-wire

  1. To discuss and agree sanctions with a joint application for a the DEFRA grant

This grant is no longer available due to the general election.

  1. To discuss any matters relating to trees and approve any necessary action if required.

Nothing new to report at this time.

 

St Pauls & Laburnum

 

  1. Matters relating to Laburnum Drive Playing Field & St Pauls play area.

  2. To discuss and resolve any actions following the Annual Play inspection.

Nothing has been highlighted above low risk, there are a couple of items to monitor. Monitoring of these items will be assessed on a monthly play inspection. 

  1. To discuss the response from EKM and their repairs.

EKM does not do not guarantee any of their repairs, questioning as to whether the job has been carried out sufficiently, which it hasn't. The Clerk to write EKM highlighting it was picked up on the annual inspection of the quality of repair and questioned the material used.

Next future repair  to trial another competent tradesman.

RESOLVED unanimously to reduce the play inspections down to quarterly.

CWPC to carry out their own monthly inspections in between. The Clerk to propose an inspection form for the next L&A meeting.

(Action - Clerk)

  1. To discuss and resolve a schedule and who to carry out CWPC internal play inspections.

RESOLVED unanimously for the Clerk to create a Play Inspection Form.

RESOLVED unanimously to enquire with LALC for training, and this to be offered to L&A Committee

Setting up a rota/ system at the next L&A meeting.

 

Items in progress

 

  1. Items in progress: to consider and agree to any actions as appropriate.

  2. To receive a report following the topple testing within the Burial Ground

Cllr J Trahearn met with Rev Jess and Drapers. Drapers agreed they would Topple Test CWPC Burial Ground at the same time as they would St Peter & St Pauls CW.

RESOLVED unanimously to approve the sum of £100 for Drapers to Topple Test the Burial Ground. This is a task that is only usually carried out once every 5 years.

(Action- Trahearn)

  1. To discuss the progress of the cargo net to complete the mound project.

More soil is required to alter the size of the mound for the cargo net to fit correctly. The additional soil is going to come from the construction of Gilberts Pond path, which is now taking place on the 09th July 2024 

  1. Painting of play equipment

RESOLVED unanimously action the work with a purchase order. Ideally CWPC would like the work booked in before the school holidays as the parks will need to be closed off.

RESOLVED to mirror the colours and continue to use primary colours

  1. To discuss and agree any further expenditure for post erection of signage at the Burial ground, Laburnum Drive Playing Field and St Paul’s Play Area.

RESOLVED as there was no additional expenditure.

  1. Abu Dhabi Play Equipment St Paul Plays Park

The Chair of CWPC the L&A Chair and Vice-chair to meet with the supplier on site, on the 11th June 2024 to finalise details and costs. Still waiting for the container (VIC) to be delivered and this is waiting for the base that it will sit on to be prepared. The new date for the base to be prepared is the 09th July 2024 

 

  1. General: Any other matters to report for inclusion in the next agenda.

To meet with the Sports Association.

 

  1. To confirm the date of the next meeting.

RESOLVED unanimously to approve the next meeting date to be the 12th August 2024 

 

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Signed - Cllr Mrs Burge Date