2025 Full Council Agenda

Full Council Agenda January 2025

CWPC Logo

Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: Cllr Andrew Burge

Clerk Loo Clinkscales

RFO: Kirsty Sinclair

 

Dear Member

 

You are hereby summoned to the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 20th January 2025 at which the under mentioned business will be transacted.

The time between 7.00pm and 7.15pm may be given over to a public session if required, but if no members of the public attend or wish to speak, the meeting will start at 7.00pm. The public may address the Council on current matters or issues that may become future agenda items.

 

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only.


Date 09th January 2025                    Signed Clerk: Loo Clinkscales 

 

 

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Agenda

  1. To note and record apologies and absences.

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

 

  1. To receive the draft notes of the Full Council meeting held on 18th November 2024. 1  

 

  1. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required. 2

 

  1. To receive a report from the Chair.

 

  1. To receive a report from the Clerk. 3

 

  1. To receive an update from WLDC funding for CCTV.

 

  1. To receive an update on St Pauls Play Park hedges/ trees and resolve any necessary action.

 

  1. To receive an update following the Future Burial Ground Group meeting and approve any necessary action.4

 

  1. To appoint members on the Human Resources Committees following resignation from the committee.

 

  1. Financial matters:

To receive a report from the RFO including:

  1. To resolve to accept the Receipts and Payments schedule for November & December 2024. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com.5

  2. To resolve to accept the Bank Reconciliation up to the end of December (paper copies of Bank Statements will be provided to an approved Councillor for certifying) and note the balance in each account.13

  3. To receive an update on any Grant applications. 

  4. To receive an update on the progress with subscribe software.


 

  1. To receive an update on the Youth Centre and approve any necessary actions.

 

  1. To receive a report on the progress with the YMCA tenancy agreement and agree to any action as required.

 

  1. To approve using The Vine Centre for CWPC ‘Annual Parish Meeting’ this current year.

 

  1. To receive reports and recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

To receive a report from the meeting on 13th January 2025 and approve any action taken including:6

  1. To discuss and resolve any suggestions on use of CiL funds to discuss and resolve any suggestions on use of CiL funds

  2. To consider and recommendation from the F&GP the following LALC subscriptions for 2025/2026:7

  3. LALC/NALC Annual Subscription - £810.94

  4. LALC Annual Training Scheme - £175 + VAT

  5. Review Expend v Budget:8

    1. Review Expend v Budget as at the end of December 2024 and note any significant variances. 

    2. Consider the recommendation from the F&GPl the use of Virement i.e. to utilise underspent budgets in order to fund other expenditures which are coming in above budget e.g. cherry field maintenance.

  6. To review the provisional budgets under all headings for the 2025/2026 financial year and agree or amend as necessary.9

  7. To consider rate fixing for raising the Precept for 2025/2026. An Estimate of £105,000 was submitted to WLDC in November. The authority requires the final claim by 24/1/25.10

 

  1. Planning Matters –  Chair: Cllr R Houghton

To receive a report from the meeting on 26th November 2024 and the 12th December 2024 and

approve any action taken including: 11 & 12

  1. Update on the progress of the neighbourhood plan.

  2. Update on the Marina

 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge

No meeting has been held.

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

No meeting has been held.

 

  1. Village Improvements Committee (VIC) – Chair: Cllr A Burge

To receive a report from the meeting on 9th January 2025 and approve any action taken including.13

  1. To review and approve the Resilience Policy.14

 

  1. Allotments Sub Committee - Chair:  Cllr A Burge

No meeting has been held.

  1. A request for Plot 33 to move to a vacant plot, due to continuous flooding.15

  2. A request for specific second plots from existing plot holders.

 

  1. Events & Fundraising Committee – Chair Cllr R Pitchford.

To receive a report from the meeting on 4th December 2024 and approve any action taken.16

  1. To receive a report following a working party meeting held for the ‘Beetle Drive’ and approve any necessary actions.

 

  1. Human Resources Committee – Chair: Cllr K Mellor

To receive a report from the meeting on 2nd December 2024 and 16th December 2024 and approve any action taken. 17 &18

  1. To review and approve the Lone Working Policy.19

  2. To review and approve the Human Resources Terms of Reference. 20

  3. To recommend and resolve the new appointment of line managers.

  4. To recommend and resolved the De-escalation of challenging or hostile behaviour Training for staff 21

 

TO RESOLVE TO MOVE INTO CLOSED SESSION IN THE ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

 

  1. To discuss and resolve a request on the RFO additional hours until April 2025.

  2. To receive a report following the Clerks annual appraisal.

 

  1. To confirm the date of the next meeting as 17th February 2025 at 19:00 

(agenda items required no later than noon Thursday 6th February 2025.)