2025 Full Council Agenda

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: Cllr Andrew Burge

Clerk Loo Clinkscales

RFO: Kirsty Sinclair

Dear Member

You are hereby summoned to the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 17th February 2025 at which the under mentioned business will be transacted.

The time between 7.00pm and 7.15pm may be given over to a public session if required, but if no members of the public attend or wish to speak, the meeting will start at 7.00pm. The public may address the Council on current matters or issues that may become future agenda items.

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only.

Date 11th February 2025                    Signed Clerk: Loo Clinkscales 

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Agenda

1. To note and record apologies and absences.

2. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

3. To receive the draft notes of the Full Council meeting held on 20th January 2025. 1  

4. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required. 2

5. To receive a report from the Chair.

6. To receive a report from the Clerk. 3

7. To receive an update from WLDC funding for CCTV. 4

   1. To receive an updated quote for the installation of the electric supply and agree any necessary action.

8. To receive an update following the Future Burial Ground Group meeting and approve any necessary action.

9. To appoint members on the Human Resources and Events & Fundraising Committees following resignation from the committee.

10. To approve the request from the Cherry Willingham Church PCC for their Summer Fete. Permission to use the grass area on the Parade on Saturday, 19th July 2025 from 12 noon -4.30 pm for this year's Fete.

11. To approve that  “Christians Working Together” (local Methodists and Anglicans and The Vine) can use:

12. the grass events area on Cherry Fields for the Community Harvest Service on the afternoon of Sunday September 14th 2025.

13. the main car park at Cherry Fields as a Blue Badge area only on the afternoon of Sunday September 14th , with other vehicles using the grass overflow area.

14. the grass area at The Parade for a fun event on 31st October (All Hallows Eve).  (Involves setting up a gazebo, running some small games and giving out Pumpkin Fun Activity Bags.  Timings expected to be: set up from 3.30pm, event between 4.30pm and 6.30pm, taking down by 7.30pm.)

15. the grass area at The Parade for a Christmas event in December (date and timings to be confirmed before the October FC meeting)

12. Financial matters:

To receive a report from the RFO including:

1. To resolve to accept the Receipts and Payments schedule for November & December 2024. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 5

2. To resolve to accept the Receipts and Payments schedule for January 2025 including any outstanding invoices for payment. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 6

3. To receive an update on any Grant applications. 

4. To receive an update on the progress with scribe software.

13. To receive a report on the progress with the YMCA tenancy agreement and agree to any action as required.

14. To receive reports and recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

No meeting has been held

2. Planning Matters –  Chair: Cllr R Houghton

No meeting has been held. 7

1. Update on the progress of the neighbourhood plan.

2. Update on the Marina

3. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge

To receive a report from the meeting on 10th February 2025 and approve any action taken including. 8

1. To review and approve the Burial Ground Regulations. 9

2. To approve the purchase of a replacement bin at St Pauls Play Park for the sum of upto £800 including the installation.

4. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

To receive a report from the meeting on 3rd February 2025 and approve any action taken including. 10

1. To resolve to accept the recommendation of the CFC that CWPC, as a local landowner, accepts the invitation from the Environment Agency to join the “Sustainable Recovery Pilot” project 15

2. To resolve to send a member of the CF committee to the meetings of the project

5. Village Improvements Committee (VIC) – Chair: Cllr A Burge

No meeting has been held.

6. Allotments Sub Committee - Chair:  Cllr A Burge

No meeting has been held.

7. Events & Fundraising Committee – Chair Cllr R Pitchford.

To receive a report from the meeting on 5th February 2025 and approve any action taken. 11

1. To resolve to purchase replacement Christmas lights for the sum of up to £200.

8. Human Resources Committee – Chair: Cllr K Mellor

To receive a report from the meeting on 5th February 2025 and approve any action taken. 12

1. To review and approve the Lone Working Policy. 13

2. To discuss and approve the purchase of an office desk. 14

TO RESOLVE TO MOVE INTO CLOSED SESSION IN THE ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

3. To receive a report following the RFO 3 month appraisal.

4. To discuss and resolve any action relating to staff holidays.

5. To receive a report following the Admin Assistance probation interview

15. To confirm the date of the next meeting as 17th March 2025 at 19:00 

(agenda items required no later than noon Thursday 6th March 2025.)