2025 Full Council Agenda

Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: TBC

Clerk Loo Clinkscales

RFO: Kirsty Sinclair

Dear Councillor 

You are hereby advised of the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 19th May 2025 at which the under mentioned business will be transacted.

Prior to the start of the meeting a public forum of no more than 15 minutes will be held.  The public may address the Council on current matters or issues that may become future agenda items.

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only

Date 12th May 2025 Signed :  

Loo Clinkscales - Clerk to CWPC

________________________________________________________________________________________

Agenda

1. To elect a Chair and complete an acceptance of Office form.

2. To elect a Vice-Chair.

3. To note and record apologies and absences.

4. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disposable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

5. To receive the notes of the Council meeting held on 14th April 2025 and agree for them to be signed as a true record.1

6.  To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required.2

7. To receive a report from the Chair.

8. To consider matters raised by residents at the Annual Parish Meeting and to resolve any actions accordingly.

9. To discuss and resolve any necessary actions for CWPC to move over to a .org or .gov email domain.3

10. To review and approve the Standing Orders with the amendments in line with legislation 2025. 4

11. To receive a report from the Clerk.5

    1. To consider and approve adopting the GPC Localism Act 2011, sections 1 to 8. 5.1

12. To receive an update from WLDC funding for CCTV & the National Grid Installation.

    1. To receive an update on the electric supply.

    2. To receive an update from WLDC for the pilot CCTV Camera system.

13. To receive a report on the progress with the YMCA agreement and agree to any action required.

    1. To receive a report following a meeting with Green Synergy to take over the tenancy, and agree to any action required. 6

14. Financial Matters

    1. To resolve to accept the Receipts and Payments since the April 2025 meeting. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 

    2. To receive the end of year internal audit report, if available, and resolve any actions if required. 

    3. To resolve to approve Section 1-Annual Governance Statement 2024/25. (Signature of Clerk and Chair to be added prior to forwarding to External Auditors).

    4. To resolve to approve Section 2- Accounting Statements 2024/25 (Signature of Chair to be added prior to forwarding to External Auditors) 

    5. To note the content of the Explanation of Variances document prior to forwarding to External Auditors. 

    6. To receive an update on any Grant applications 

15. To resolve to agree to adopt the Terms of Reference for all committees & sub-committees 

where available.

1. Finance & General Purposes Committee. 7

2. Planning Committee. 8

3. Village Improvement Committee. 9 

4. Leisure & Amenities Committee. 10

5. Cherry Fields Committee. 11

6. Burial Ground Support Group Committee. 12

7. Events & Fundraising Committee . 13

16. To resolve on appointments

1. As of 19th May 2025 the following appointments are held:

1. CWPC Website Organiser – Mrs Loo Clinkscales, Miss Kirsty Sinclair & Cllr J Trahearn

2. CWPC Facebook Organiser – Mrs Loo Clinkscales

3. HSBC Cheque signatories/ Bank Payment authorisers.

4. Nationwide Signatories.

5. Unity Trust Bank Signatories.

6. Certifier of bank statements.

7. Community Emergency Co-ordinator. 

8. Deputy Community Emergency Co-ordinators.

9. Community Speedwatch Co-ordinator.

2. Resolve the appointments of the following committees and groups

(Note: It is a requirement of the Annual Meeting that the Council elects Members to committees. Each Member must sit on at least one committee. Chairs of committees, apart from Finance, will be elected by committee at their first meeting following the Annual meeting.)

1. Finance Committee – maximum of 7 members including the Chair & Vice-Chair and individual members to be appointed at their first committee meeting. 

2. HR Committee – maximum of 5 members.

3. Planning Committee – maximum of 7 members.

4. Village Improvement Committee – maximum of 7 members.

5. Leisure & Amenities Committee – maximum of 7 members.

6. Cherry Fields Committee - maximum of 10 members, made up of a maximum of 5 parish councillors and a maximum of 5 residents who are co-opted to committee.

7. Burial Support Group – 4 members.

8. Events & Fundraising Sub-Committee/ Committee 

16. To receive reports and recommendations (if any) concerning the business of the Council and its Committees, Sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see the individual chairs or members outside of the full council meeting to expedite the meeting).

1. Finance & General Purposes Committee (F&GP)

No meeting has taken place.

2. Planning matters 

No meeting has taken place.

1. To receive a report following the second Engagement meeting where all four groups were briefed with their tasks..

2. Update on the progress of the neighbourhood plan.

3. Update on the Marina

3. Leisure & Amenities Committee (L&A)

No meeting has taken place.

4. Cherry Fields Committee (CFC)

No meeting has taken place 

5. Village Improvement Committee (VIC) 

To receive a report from the meeting held on the 8thMay 2025 and approve any actions 

including: 14

1. to approve the expenditure of the drainage at the allotments

6. Events & Fundraising Committee - Chair:

To receive a report from the meeting held on the 6thMay 2025 and approve any 

actions including:

7. Human Resources Committee 

To receive a report from the meeting held on the 7thMay 2025 and approve any actions including: 1

1. To review and approve the Grievance Policy. 16

2. To recommend that all policy updates and responsibilities are to be carried out by the proper officer(s) before recommending to their committee then to FC.

TO RESOLVE TO MOVE INTO CLOSED SESSION IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS:

1. To approve a co-option application (18 confidential and will be presented on the enevening of the meeting)

2. To receive a report and approve any necessary action following the RFO 6 month probation.

3. To approve any necessary action on accrued time from the RFO.(19 confidential and will be presented on the enevening of the meeting)

4. To receive a report from a line manager regarding staff welfare.

To confirm date of next meeting as Monday 16th June at 7.00pm (agenda items required by noon Thursday 5th June)

Copies of the receipts and payments document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com