2025 Full Council Agenda

Full Council Agenda April 2025

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Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: Cllr Andrew Burge

Clerk Loo Clinkscales

RFO: Kirsty Sinclair

 

Dear Member

 

You are hereby summoned to the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 14th April 2025 at which the under mentioned business will be transacted.

The time between 7.00pm and 7.15pm may be given over to a public session if required, but if no members of the public attend or wish to speak, the meeting will start at 7.00pm. The public may address the Council on current matters or issues that may become future agenda items.

 

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only.


Date 3rd April 2025                    Signed Clerk: Loo Clinkscales 

 

 

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Agenda

  1. To note and record apologies and absences.

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

 

  1. To receive the draft notes of the Full Council meeting held on 17th March 2025. 1  

 

  1. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required. 

 

  1. To receive a report from the Chair.

 

  1. To receive a report from the Clerk. 2

 

  1. To discuss and approve any necessary action for the arrangements of the APM

 

  1. To receive an update from WLDC funding for CCTV & the National Grid Installation.

    1. To discuss and resolve a built structure for the electric supply.

    2. To discuss and agree a schedule for installation on electric and CCTV installation.

 

  1. Financial matters:

To receive a report from the RFO including:

  1. To resolve to accept the Receipts and Payments schedule for March 2025. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 3

  2. To approve the end of year bank reconciliation as at 31.03.2025. 4

  3. To receive an update on any Grant applications. 

  4. To receive an update on the progress with scribe software.

 

  1. To receive a report on the progress with the YMCA tenancy agreement and agree to any action as required. 5

 

  1. To discuss and approve any necessary action to support Fiskerton Parish Council with improving the Bus Service.

 

  1. To receive reports and recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

To receive a report from the meeting on 9th April 2025 and approve any action taken including. 6

  1. To receive the end of year summary from the RFO and review the spend against budget. 7

  2. To resolve the allocation of balances as recommended by the F&GP. 8

  3. To resolve the asset register as of the 31st March 2025 as recommended by the F&GP. 9

  4. To coincider and CIL expenditure for 2025/2026 as recommended from F&GP. 10

  5. To review and approved the following policies as recommended by F&GP. 

    1. Finance Regulations Policy.11

    2. Risk Management Policy.12

    3. Accounting Procedures.13

    4. Expenses Policy 14

    5. Grant Guidelines for Applicants. 15

    6. Procurement Policy. 16

    7. Asset Management Policy. 17

 

  1. Planning Matters –  Chair: Cllr R Houghton

To receive a report from the meeting on 08th April 2025 and approve any action taken including. 18

  1. Update on the progress of the neighbourhood plan.

  2. Update on the Marina

 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge

To receive a report from the meeting on 31st March 2025 and approve any action taken including. 19

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

To receive a report from the meeting on 7th April 2025 and approve any action taken including. 20

  1. To approve the main track from the road to the river becomes a permissive path,

and therefore shown on OS maps, and agree to any actions as required.

  1. To approve the expenditure of installing drainage in the Dog Exercise Area and agree to any actions and expenditure required. 

 

 

  1. Village Improvements Committee (VIC) – Chair: Cllr A Burge

No meeting has been held

  1. To discuss and resolve a 5mph sign for the allotment track.

  2. To discuss and approve any necessary action from the Tanfaine Tenant 21

 

  1. Events & Fundraising Committee – Chair Cllr R Pitchford.

To receive a report from the meeting on 02th April 2025. 22

 

  1. Human Resources Committee – Chair: Cllr K Mellor

To receive a report from the meeting on 2nd April 2025 and approve any action taken including. 23

  1. To review and approve the Lone Working policy 24

  2. To review and approve the Disciplinary Policy 25

 

TO RESOLVE TO MOVE INTO CLOSED SESSION IN THE ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

 

  1. To Stead Award 26

 

  1. To confirm the date of the next meeting as 19th May 2025 at 19:00 

(agenda items required no later than noon Thursday 8th May 2025.)