Full Council Agendas 2026

FC Agenda May 2026

Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: TBC

Clerk Loo Clinkscales

RFO: Kirsty Sinclair

 

Dear Councillor 

 

You are hereby advised of the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 18th May 2026 at which the under mentioned business will be transacted.

 

Prior to the start of the meeting a public forum of no more than 15 minutes will be held.  The public may address the Council on current matters or issues that may become future agenda items.

 

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only

 

Date 11th May 2026                             Signed :              

Loo Clinkscales - Clerk to CWPC

________________________________________________________________________________________

Agenda

 

  1. To elect a Chair and complete an acceptance of Office form.

 

  1. To elect a Vice-Chair.

 

  1. To note and record apologies and absences.

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disposable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

 

  1. To receive the notes of the Council meeting held on 20th April 2026 and agree for them to be signed as a true record.1

 

  1.  To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required.2

 

  1. To receive a report from the Chair.

 

  1. To receive a Clerk report. 3

 

  1. To consider matters raised by residents at the Annual Parish Meeting and to resolve any actions accordingly.

  2.     to discuss and resolve any necessary action relating to St Paul’s play park.

 

  1. To discuss and resolve any necessary actions for CWPC to move over to a .org or .gov email domain.4

 

  1. To review and approve the Standing Orders with the amendments in line with legislation 2025. 5

  2. Financial Matters

    1. To resolve to accept the Receipts and Payments since the April 2025 meeting.6

Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com.

  1. National Lottery Awards for all England (Grant opportunities)

 

  1. To resolve to agree to adopt the Terms of Reference for all committees & sub-committees 

where available. 7

  1. Finance & General Purposes Committee. 

  2. Planning Committee. 

  3. Village Improvement Committee.  

  4. Leisure & Amenities Committee. 

  5. Cherry Fields Committee. 

  6. Burial Ground Support Group Committee.

  7. Events & Fundraising Committee . 

  8. Human Resources.

 

  1. To resolve on appointments

 

  1. As of 18th May 2026 the following appointments are held:

 

  1. CWPC Website Organiser – Mrs Loo Clinkscales, Miss Kirsty Sinclair & Cllr J Trahearn

  2. CWPC Facebook Organiser – Mrs Loo Clinkscales

  3. HSBC Cheque signatories/ Bank Payment authorisers.

  4. Nationwide Signatories.

  5. Unity Trust Bank Signatories.

  6. Certifier of bank statements.

  7. Community Emergency Co-ordinator. 

  8. Deputy Community Emergency Co-ordinators.

  9. Community Speedwatch Co-ordinator.

  10. Cherry & Reepham Village Hall Representative

 

  1. Resolve the appointments of the following committees and groups

(Note: It is a requirement of the Annual Meeting that the Council elects Members to committees. Each Member must sit on at least one committee. Chairs of committees, apart from Finance, will be elected by committee at their first meeting following the Annual meeting.)

 

  1. Finance Committee – maximum of 7 members including the Chair & Vice-Chair and individual members to be appointed at their first committee meeting. 

  2. HR Committee – maximum of 5 members.

  3. Planning Committee – maximum of 7 members.

  4. Village Improvement Committee – maximum of 7 members.

  5. Leisure & Amenities Committee – maximum of 7 members.

  6. Cherry Fields Committee - maximum of 10 members, made up of a maximum of 5 parish councillors and a maximum of 5 residents who are co-opted to committee.

  7. Burial Support Group – 4 members.

  8. Events & Fundraising Sub-Committee/ Committee 

 

  1. To receive reports and recommendations (if any) concerning the business of the Council and its Committees, Sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see the individual chairs or members outside of the full council meeting to expedite the meeting).

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

To receive a report from the meeting on the 13th May 2026 and approve any action taken.8 

  1. To receive an update on the Behind the Hedge Path and agree to any actions required.

 

  1. Events & Fundraising Committee

To receive a report from the meeting on the 22nd April 2026 and approve any action taken. 

  1. To approve for volunteers to undertake first aid training for the events.

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

    To receive a report from the meeting on the 28th April 2026 and approve any action taken.9 

i.    Review Financial Policies and approve for policies listed b. - e. to be reviewed bi annually as    recommended by the Finance and General Purposes Committee:    

  1. Financial Regulations. 10

  2. Risk Management Policy 11 

  3. Accounting Procedures  12

  4. Procurement Policy 13

  5. Asset Management Policy 14

ii.    To review the allocation of balances and accept the new balance sheet as recommended by the Finance and General Purposes Committee. 15

iii.   To review and accept the asset register as at 31st March 2026 as recommended by the Finance and General Purposes Committee. 16

iv.   To review and adopt the CIL Procedure as recommended by the Finance and General Purposes Committee. 17

 

  1. Human Resources Committee – Chair: -

No meeting has been held

  1. To elect line managers for the Clerk & RFO

 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge

No meeting has been held

  1. Football enquiry update

  2. To discuss and resolve any necessary action regarding St Paul’s play park mound. 

 

  1. Planning Matters –  Chair: Cllr R Houghton

To receive a report from the meeting on the 28th April 2026 and approve any action taken.18 

  1. Update on the progress of the neighbourhood plan.

  2. Update on the Marina

 

  1. Village Improvements Committee (VIC) – Chair: Cllr A Burge

No meeting has taken place

 

  1. To confirm the date of the next meeting as 15th June 2026 at 19:00 

(agenda items required no later than noon Thursday 4th June 2026.)