February 2022 Minutes VIC
Minutes of Cherry Willingham Parish Council’s Village Improvement Committee held on Monday 7 February 2022, at 10.00am at The Millennium Hall
Present: Cllr Andy Burge (Chairman), Cllr Brylewski (Vice-chair), Cllrs Bates, Fleetwood, Mellor, Palmer and Cllr B Robinson.
Gill Shaw - Clerk and Mrs Christine Hodgson - RFO
No members of the public were present.
The meeting started at 10am.
1. To resolve to receive any apologies and accept reasons for absence.
All present.
2. Declarations of Interest: To record declarations of interest by any member of the council in respect of the agenda items listed below.
Members declaring interests should identify the agenda item and type of interest being declared.
To note dispensations given to any member of the council in respect of the agenda items listed below.
None.
3. To receive the notes of the Village Improvement Committee Meeting, held on 10th January 2022 and approve as Minutes.
It was RESOLVED to approve the minutes and they were duly signed.
4. To receive a report on Expenditure v Budget ytd – RFO
The document was distributed prior to the meeting.*
Items still to be paid for included the office camera and the speed signs. The remaining balance of the maintenance fund was to be spent on the tree cutting and the cleaning of the village bus shelters (5).
Thanks were given to the RFO
It was RESOLVED to have the shelters cleaned up to the value of £400.
ACTION:
● The clerk to arrange for the shelters to be cleaned.
● Cllr Mellor to contact a cleaning company.
5. To discuss using the Probation service and agree any actions subject to Full Council approval.
The probation service would require at least 10 weeks of work (1 day per week). There were several days work at Cherry Fields and other jobs around the village including cutting back vegetation from the walkways and curbs. The council may incur the cost of hiring a skip to remove the waste.
ACTION: Cllr Brylewksi to contact the service and suggest a meeting with Cllrs Bates, Andy Burge and B Robinson to discuss the necessary work and the council's obligations.
6. To consider using the West Lindsey offer of servicing the Defibrillator and agree any actions.
It was RESOLVED to join the maintenance scheme offered by WLDC at £100pa.
7. To consider a Platinum Jubilee village quiz and agree any actions, subject to Full Council approval.
It was agreed to ask Full Council to approve a Jubilee Quiz to be held at The Village Hall on Saturday 11th June with any profits to go to a named project. Funds may be available from the Jubilee Events budget to cover initial costs.
8. To consider moving the new flagpole on the parade and agree any actions, subject to Full Council approval.
The Union Jack had to be lit if left flying during darkness but at present Cllr Bates had to put it up at dawn and take down at dusk. To facilitate the supply of electricity, the flag pole could be moved to be in line with the other flagpole near the path. In its present location, the flag sometimes caught on the trees.
It was RESOLVED to ask Full Council that the pole be moved (1 abstention).
Thanks were given to Cllr Bates for his time in looking after the flag.
9. To discuss and consider the repair of the barrier on Green Lane and agree any actions .
The Clerk had recently reported this again on Fixmystreet.
ACTION: The Clerk to request an update on the progress.
10. To consider any grant applications applicable to the Jubilee shelter and agree any actions.
It was RESOLVED to apply for the match funding grant towards the purchase of the Jubilee Shelter and to obtain a quote to present to Full Council.
An application could be made to the Platinum Jubilee fund to go towards the cost of the various Jubilee events.
ACTION:
● Cllr B Robinson to continue his research into the most suitable structure over the seating area and to obtain a quote.
● The RFO to apply for the Jubilee grant.
11. Items in progress: to consider and agree any actions as appropriate:
a) Update on the fitting of the speed signs.
Installation would be completed within 2 weeks.
b) Update on the purchase of an alternative to the Tommy.
Awaiting quotes.
c) Update on the security at the Millennium Hall including the installation of a camera.
It was RESOLVED that Cllr Burge would purchase a suitable camera upto the value of £60
d) Speed watch. (Cllr Burge).
Sessions were due to restart.
e) Update on litter picking. (Cllr Fleetwood).
This was continuing with volunteers around the village.
f) Update on the green footpath along Fiskerton Road. (Cllr B. Robinson)
Still awaiting a reply from Highways.
g) Update on the walkway by the railway line and the passage by the scout hut.
The walkway by the railway line had been cut by Network Rail and the passage could be cut
by the probation service.
h) Update on the inspection of the electricity supply at the Parade.
An inspection had been arranged but not yet carried out.
i) Update on compensation for the use of Telegraph poles.
There was 1 pole at Cherry Fields and approximately 9 at Tanfaine. Cllr B Robisnon was
continuing in researching whether compensation was due and whether it could be backdated.
Thanks given to Cllr B Robinson.
j) Update on the village tree survey.
The survey was ongoing.
ACTION:
● Cllr Brylewski to look at the tree survey and prioritise work in the village for the contractors to do before the end of the financial year.
● The Clerk to arrange for the trees to be cut.
12. Matters for report and future agenda items.
The school had requested notification of when the speed sign was going to be installed so they could get media coverage. It was agreed that this would be a good idea for the Parish Council to arrange for all the speed signs.
13. To confirm a date for the next meeting.
Friday 4 March at 10am
*Additional documents available from the clerk
**Please be advised that these are notes of the meeting taken by the Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.