April 2022 Minutes VIC
Minutes of Cherry Willingham Parish Council’s Village Improvement Committee held on Friday 4th April 2022, at 10.00am at The Millennium Hall
Present: Cllr Andy Burge (Chairman), Cllr Brylewski (Vice-chair), Cllrs Bates, Fleetwood, Mellor, Palmer and Cllr B Robinson.
Gill Shaw - Clerk
No members of the public were present.
The meeting started at 10am.
1. To resolve to receive any apologies and accept reasons for absence.
All present.
2. Declarations of Interest: To record declarations of interest by any member of the council in respect of the agenda items listed below.
Members declaring interests should identify the agenda item and type of interest being declared.
To note dispensations given to any member of the council in respect of the agenda items listed below.
None.
3. To receive the notes of the Village Improvement Committee Meeting held on 4th March 2022 and approve as Minutes.
It was RESOLVED to receive the notes and they were duly signed.
4. To receive an update on any meeting with the Probation service and agree any actions.
The service had been contacted and they would arrange to start work as soon as they were available.
5. To review the bus shelter cleaning and resolve on whether to enter a contract for regular cleaning, subject to Full Council approval.
The bus shelters had been cleaned but the sticky residue and algae needed to be removed.
It was RESOLVED to agree a contract for 12 months for cleaning 4 shelters every 2 months at a cost of £45 each time and this should be reviewed after one year.
ACTION: The Clerk to get more details of the contract and to ask if the sticky residue and algae can be removed.
6. To receive an update on the Jubilee bandstand, its viability and any alternative projects if needed, subject to Full Council approval.
The bandstand was not a viable project due to the expense. Another project suggested was an outside gym.
ACTION: Cllr Palmer to research outside gym equipment, the maintenance required, safety inspections, lead time and availability of match funding.
Councillors to view the similar equipment near Tesco if possible.
7. To approve the payment of £66.93 to LM Electrical for the installation of the office camera.
It was RESOLVED to agree to the payment of £66.93 ( 6 in favour and 1 abstention).
8. To resolve on the purchase of additional/replacement Christmas lights.(Cllr Palmer)
The Christmas Tree star did not work well with solar lights which did not stay on long enough. These could be replaced with electric lights.
The existing lights needed to be replaced regularly to spread the cost.
ACTION: Cllr B Robinson to research lights.
9. To resolve on the purchase of a flag to replace the stolen flag.
It was RESOLVED to purchase a replacement flag up to the cost of £50.
ACTION: Cllr Brylewski to source a flag of better quality and printed on both sides.
10. To adopt a CCTV policy, subject to Full Council approval.
Three amendments were agreed. After a discussion of the policy, the committee could not agree to its adoption.
It was RESOLVED to refer the policy to the Full Council for adoption as the committee could not agree to it.
11. Items in progress: to consider and agree any actions as appropriate:
a) To receive an update on the purchase of a ‘Tommy’.
It was difficult to find someone to make one in metal.
ACTION: Cllr Fleetwood to research other materials including wooden ones.
b) Speed watch. (Cllr Burge).
Sessions had restarted last week. The speed signs were providing useful data and speeding seemed to have been reduced. The sign on Church Lane had been damaged by Openreach who the RFO was contacting regarding a claim.
Cllr Brylewski left the meeting.
c) To receive an update on litter picking. (Cllr Fleetwood)
This was ongoing.
d) To receive an update on the green footpath along Fiskerton Road. (Cllr B. Robinson)
There was a meeting due on Thursday with Highway regarding the entrance to Tanfaine and the footpath would also be mentioned.
ACTION: Cllr B Robinson to pass on the time of the meeting when arranged.
Cllr Brylewski returned to the meeting.
e) To receive an update on the inspection of the electricity supply at the Parade. (Cllr B. Robinson)
The inspection had taken place. One fuse needed replacing and it was recommended that armoured cable be used for any extensions. The flagpole needed to be moved before purchasing any cable.
ACTION: Cllr Andy Burge to arrange for the flagpole to be moved.
f) To receive an update on the Defibrillator replacement pads. (Clerk)
This had been ordered but there was a delay due to availability issues.
12. Matters for report and future agenda items.
● ‘Dogs on lead’ signs.
● Planning the next year's maintenance budget.
● Dates to order the Christmas tree, put up the tree/lights and the Christmas lights turn on ceremony.
● Appoint someone to liaise with LCC about their trees in the village.
● Agree any necessary lighting expenditure.
13. To confirm a date for the next meeting.
Monday 30th May at 10am.
*Additional documents available from the clerk
**Please be advised that these are notes of the meeting taken by the Clerk and cannot in any way be regarded as the official minutes of Council proceedings until they are approved and signed at the next meeting.