2023 January Full Council Meeting Agenda
Cherry Willingham Parish Council
The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ
Chair of the Council: Cllr Jenny Robinson Clerk/RFO: Jude Sparks
Dear Member
You are hereby summoned to the Full Council meeting of Cherry Willingham Parish Council
which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 23rd January 2023
at which the under mentioned business will be transacted.
The time between 7.00pm and 7.15pm may be given over to a public session if required,
but if no members of the public attend or wish to speak, the meeting will start at 7.00pm.
The public may address the Council on current matters or issues that may become future
agenda items.
Audio recording notice*- Please note that this meeting may be recorded to assist in
accurate minute taking only
Date 16th January 2023 Signed J A Sparks (Clerk/RFO)
________________________________________________________________________________________
Agenda
1. Apologies, welcomes and attendance, including to accept apologies and the
reasons for absence, where given.
2. To receive any declarations of interest in accordance with the Localism Act 2011
and consider any requests for dispensations in relation to Disclosable Pecuniary
Interests or other interests as outlined in the Council’s Code of Conduct.
3. To receive the notes of the Full Council meeting held on 21st November 2022 and
agree for them to be signed as a true record.
4. To receive any reports from outside bodies, including the Police, District and
County Councillors (if any) and agree actions as required.
5. To receive a report on actions taken regarding the security and safety of the
Bleak Farm site.
6. To note the resignation of Cllr Michele Scott and note that the Co-option
procedure has now been activated with the vacancy advertised on the
noticeboards and Facebook.
7. To receive a report from the Chair.
8. To receive a report from the Clerk.
9. Financial matters:
i) To resolve to receive the schedule of receipts and payments (attached)
for November & December 2022.
ii) To resolve to receive the bank reconciliation for the quarter ending
December 2022.
iii) To receive an update on regulations for fundraising.
iv) To receive a report on, and approve any further action to be taken with
regard to the claim against Morrison Telecom Limited, in relation to the
damaged speed camera.
v) To consider contacting the insurers to advise of a possible claim and
approve any action required.
vi) To consider applying for a Lincolnshire Co-op Community Scheme grant
and approve any action required.
Copies of the receipts and payments document can be obtained by emailing the Clerk at
cwparishcouncil@gmail.com.
10. To receive a report on progress with the new draft Oasis tenancy and agree any
actions as required including selecting a councillor to act as interface with the
YMCA.
11. To receive reports and recommendations (if any) concerning the business of the
Council and its Committees, Sub-committees etc, and agree to any actions
accordingly: (Note: queries from minutes, please see the individual chairs or members
outside of the full council meeting to expedite the meeting).
a) Finance & General Purposes Committee – Chair: Cllr J Robinson
To receive any recommendations regarding the following matters and approve
accordingly.
i) To review the Council’s expenditure year to date against the
budget.
ii) To review the final proposed budget for 2023-2024 and agree any
changes accordingly.
iii) To approve the final precept rate fixing for 2023-2024.
iv) To note the employer pension contribution increases from 22.5%
to 23.9% year ending 31/03/24, 25.2% year ending 31/03/25 and
26.6% year ending 31/03/26.
v) To consider transferring £10,000 from HSBC Current account to
Nationwide Savings account subject to Full Council’s approval.
vi) Consider & approve refund of Community Tree payment.
Note: Minutes from any recent committee meetings can be obtained separately.
b) Planning matters – Chair: Cllr Bridgwood
i) To receive a report on any recent planning applications.
ii) To approve the actions of the Planning Committee (if any).
iii) To discuss and approve a response to Planning Reference
145022 - 11 Church Lane, Cherry Willingham - Planning
application to replace 1no. dwelling & erect 2no. additional
dwellings.
c) Leisure & Amenities Committee (L&A) – Chair: Cllr J Trahearn
i) To receive a report from the meeting on 5th December and
approve any actions taken.
ii) To approve the removal of the poplar tree near Fern Grove.
iii) To receive a report on the Cricket Club and agree any action to
be taken.
d) Cherry Fields Committee (CFC) – Chair: Cllr J Robinson
i) To receive an update on actions taken.
e) Village Improvement Committee (VIC) – Chair: Cllr Andy Burge
i) To receive a report from the meeting held on 19th January 2023
and approve any recommendations made.
ii) To approve the purchase of fencing for the allotment area due
to the letting out of the land for horse grazing.
f) Allotments Implementation Task & Finish Group – Chair: Cllr B
Robinson.
i) To receive a report and an update on progress from the meeting
held on 12th December 2022 and agree to any actions as
required.
11. To receive a report from the Christmas events subcommittee.
12. To receive an update from the Coronation Task & Finish Group and agree to any
actions required.
13. To receive an update on progress to set up a fundraising group and approve its
Terms of Reference.
14. To agree the Annual Parish Council meeting date and the Autumn Annual Parish
meeting dates for 2023.
15. To consider any further ideas for a ‘Warm Room’ event and approve any actions
required.
i) To note that the £250 grant made to the Church Hall Committee
had been returned as they no longer required it.
16. To consider & approve the presence of councillors outside the primary school
near the zig zag lines to act as a deterrent to drivers parking on the zig zag area.
17. To consider & approve the use of ‘Whatsapp’ as a form of communication between
councillors.
18. Councillor’s matters for report/notice of items to be included in the February
agenda.
19. TO RESOLVE TO MOVE INTO CLOSED SESSION IN ACCORDANCE WITH THE
PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE
CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO
THE FOLLOWING MATTERS.
HUMAN RESOURCES COMMITTEE (HR) – Chair: Cllr LACY
To receive an update on staffing
20. To confirm date of next meeting as Monday 20th February at 7.00pm (agenda items
required by noon Thursday 9th February 2023)