2023 Full Council Meeting Agendas

2023 July Full Council Meeting Agenda

Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: Cllr Andrew Burge Clerk/RFO: Jude Sparks

 

Dear Member

 

You are hereby summoned to the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 17th July 23 at which the under mentioned business will be transacted.

The time between 7.00pm and 7.15pm may be given over to a public session if required, but if no members of the public attend or wish to speak, the meeting will start at 7.00pm. The public may address the Council on current matters or issues that may become future agenda items.

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only.


Date 10th July 2023                Signed                              Acting Clerk: Loo Clinkscales 

Assistant Clerk

________________________________________________________________________________________

 

Agenda

  1. Apologies, welcomes and attendance, including to accept apologies and the reasons for absence, where given.

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

 

  1. To receive the draft notes of the Full Council meeting held on 21st June 2023 and the pink notes held in the closed session on the 21st June 23 and agree for them to be signed as a true record. 1 & 1.1

 

  1. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required. 

 

  1. To receive a report from the Chair

 

  1. To receive a report from the Clerk.

 

  1. To receive an update on the damaged Radar Camera and agree to any actions. Christine

  2. To co-opt the new co-option members on to committees.

  3. To discuss the Autumn Parish survey and any actions required.

  4. To note the email from the Witham Valley Access Project, to discuss the Council’s response to the Project’s objectives and agree representation at the meeting. 2

 

  1. To consider and approve actions to be taken with this year’s stead award.

 

  1. Financial matters:

  2. To resolve to accept the Receipts and Payments schedule for June. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 3

  3. To resolve to accept the Bank Reconciliation at the end of June. 4

  4. To consider and approve the request from the Financial Assistant to transfer money to and from the HSBC Current Account and HSBC Savings Account in order to maximise income from bank Interest.

          

  1. To receive a report on progress with the YMCA tenancy agreement and agree to any action as required.

 

  1. To receive reports and recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

No meeting has taken place since the last FC meeting.

 

  1. Planning Matters – Cllr T Bridgwood. 

To receive an update from the planning committee and approve any actions.

Review the following planning applications against the policies contained in the Cherry Willingham Neighbourhood Plan and agree responses referencing the relevant policies.

  1. To approve the Planning Terms of Reference. 5

  2. To form the planning committee.

  3. To co-opt residence onto the committee.

 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr J Trahearn

To receive a report from the meeting on 27th June and approve any actions taken. 6

  1. To approve the expenditure of the outdoor post installation inspection and the outdoor design review (desktop) 7

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

To receive a report from the meeting on 3rd July and approve any actions taken. 8

 

  1. Village Improvements Committee (VIC) – Chair: Cllr Andrew Burge

To receive a report from the meeting on 13th July and approve any action taken including:  

 

  1. Allotments Sub Committee.

To receive a report from the meeting on 10th July, and approve any action taken. 10

 

  1. Fundraising Sub Committee – Chair Cllr M Palmer

To receive a report from the meeting on 12th July and approve any action taken including: 

 

  1. Human Resources Committee – Chair: Cllr I Fleetwood

To receive a report from the meeting on 28th June and approve any action  taken including:

 

  1. To approve the expenditure for the CiLCA training for the assistant clerk.


 

TO RESOLVE TO MOVE INTO CLOSED SESSION IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

 

  1. To receive and discuss the succession planning report & any related matters produced by the HR committee in response to the council’s request at its meeting on 28th June and approve any actions as necessary. 

 

  1. To consider the recommendation of the HR committee for the position of the RFO.

 

  1. To consider and approve any co-option applications. 9

 

  1. To confirm the date of the next meeting as 11th September 23 at 19:00 pm (agenda items required no later than noon Thursday 30th August 23.



 

Signed Cllr Andrew Burge Chairman


 

Date