2023 February Full Council Meeting Agenda
Cherry Willingham Parish Council
The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ
Chair of the Council: Cllr Jenny Robinson Clerk/RFO: Jude Sparks
Dear Member
You are hereby summoned to the Full Council meeting of Cherry Willingham Parish
Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 20th
February at which the under mentioned business will be transacted.
The time between 7.00pm and 7.15pm may be given over to a public session if
required, but if no members of the public attend or wish to speak, the meeting will
start at 7.00pm. The public may address the Council on current matters or issues that
may become future agenda items.
Audio recording notice*- Please note that this meeting may be recorded to assist in
accurate minute taking only
Date 13th February 2023 Signed J A Sparks (Clerk/RFO)
________________________________________________________________________________________
Agenda
1. Apologies, welcomes and attendance, including to accept apologies and the
reasons for absence, where given.
2. To receive any declarations of interest in accordance with the Localism Act 2011
and consider any requests for dispensations in relation to Disclosable Pecuniary
Interests or other interests as outlined in the Council’s Code of Conduct.
3. To receive the draft notes and confidential notes of the Full Council meeting held
on 23rd January 2023 and agree for them to be signed as a true record.
4. To receive any reports from outside bodies, including the Police, District and
County Councillors (if any) and agree actions as required.
5. To receive a report on actions taken regarding the security and safety of the
Bleak Farm site.
6. To receive a report from the Chair.
7. To receive a report from the Clerk.
8. To receive: Financial matters
i) The schedule of receipts and payments for January 2023.
ii) To receive an update on and approve any further action to be taken
with regard to the claim against Morrison Telecom Limited, in relation
to the damaged speed camera.
iii) To receive an updated report on the parish council’s ability to fundraise
and approve any actions required.
iv) To note the following with regard to our insurance:
a) Street Furniture sum insured has been increased by £2389 to a
new total of £50,339.
b) The Gates & Fences sum insured has been increased by £279 to
a new total of £5,529.
c) Mowers and Machinery have been added at £932.
v) To receive an update on the potential claim for the damaged drive and
approve any actions required.
Copies of the receipts and payments document can be obtained by emailing the Clerk at
cwparishcouncil@gmail.com.
9. To receive a report on progress with the YMCA tenancy agreement and agree to
any actions as required.
10. To receive reports and recommendations (if any) concerning the business of the
Council and its Committees, Sub-committees etc, and agree to any actions
accordingly: (Note: queries from minutes, please see the individual chairs or members
outside of the full council meeting to expedite the meeting).
a) Finance & General Purposes Committee – Chair: Cllr J Robinson
i) To receive any recommendations and approve accordingly.
b) Planning matters – Chair: Cllr T Bridgwood
i) To receive a report from the meeting held on 26th January and
approve actions taken.
ii) To note any planning applications received and agree actions
taken.
c) Leisure & Amenities Committee (L&A) – Chair: Cllr J Trahearn
i) To receive a report from the meeting on 6th February and
approve any actions taken.
Ii) To approve the application for pre-planning for the cricket
netting & approve any action required.
iii) To approve delegated powers to the Chair of the Parish
Council, Chair of the L&A & Clerk to expediate the cricket
netting matter.
d) Cherry Fields Committee (CFC) – Chair: Cllr J Robinson
i) To receive a report from the meeting on 6th February and
approve any actions taken.
ii) To approve the purchase of an A1 tree identification board up
to the sum of £1200 excluding VAT.
e) Village Improvement Committee (VIC) – Chair: Cllr Andy Burge
i) To receive a report from any recent meeting and approve
actions taken.
ii) To discuss the quotation for the adaptation for the solar panels
and approve actions required.
f) HR Committee - Chair: Cllr I Lacy
i) To receive a report on any recent meeting and approve actions
taken.
g) Allotments Implementation Task & Finish Group – Chair: Cllr B
Robinson.
i) To receive a report from the meeting held on 31st January and
an update on progress and agree to any actions as required.
11. To consider any ideas for marking the Coronation and approve any actions
required.
12. To discuss and agree arrangements for the Annual Parish Meeting
13. To receive an update on the state of the site at 17 Fiskerton Road.
14. To note that the Co-option Policy has been amended in accordance with
guidance from the Internal Auditor to state that applicants who are on the Sex
Offenders register are not eligible to stand as parish councillors.
15. To consider and approve the Complaints procedure policy.
16. To consider & approve the Publication scheme (Internal Audit requirement for
the website).
17. To review and approve the Accessibility Statement on the website (Internal
Audit requirement).
18. Councillor’s matters for report/notice of items to be included in the March 2023
agenda.
19. To confirm date of next meeting as Monday 20th March at 7.00pm (agenda