2023 March Full Council Meeting Agenda
Cherry Willingham Parish Council
The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ
Chair of the Council: Cllr Jenny Robinson Clerk/RFO: Jude Sparks
Dear Member
You are hereby summoned to the Full Council meeting of Cherry Willingham Parish
Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 20th
March at which the under mentioned business will be transacted.
The time between 7.00pm and 7.15pm may be given over to a public session if
required, but if no members of the public attend or wish to speak, the meeting will
start at 7.00pm. The public may address the Council on current matters or issues that
may become future agenda items.
Audio recording notice*- Please note that this meeting may be recorded to assist in
accurate minute taking only
Date 13th March 2023 Signed J A Sparks (Clerk/RFO)
________________________________________________________________________________________
Agenda
1. Apologies, welcomes and attendance, including to accept apologies and the
reasons for absence, where given.
2. To receive any declarations of interest in accordance with the Localism Act 2011
and consider any requests for dispensations in relation to Disclosable Pecuniary
Interests or other interests as outlined in the Council’s Code of Conduct.
3. To receive the draft notes of the Full Council meeting held on 20 th February 2023
and agree for them to be signed as a true record.
4. To receive any reports from outside bodies, including the Police, District and
County Councillors (if any) and agree actions as required.
5. To receive a report on actions taken regarding the security and safety of the
Bleak Farm site.
6. To receive a report from the Chair.
7. To receive a report from the Clerk.
8. To receive: Financial matters
i) To approve the schedule of receipts and payments for February 2023.
ii) To receive an update on and approve any further action to be taken
with regard to the claim in relation to the damaged speed camera.
iii) To receive an update on the potential claim for the damaged drive and
approve any actions required.
iv) To note approval of £353.90 (£294.92 ex VAT) for the purchase of four
banners for advertising parish meetings under Finance Regulations 4.1 –
the Clerk and/or the RFO, in conjunction with the Chairman of Council or
Chairman of the appropriate committee, for any items below £500.
v) To approve the transfer of between £5000 to £20000 from the HSBC
Current a/c to Nationwide Savings a/c.
vi) To note that there is a balance of 5 hours remaining on website
assistance that will be carried over to 23-24.
vii) To approve the payment of £96 to the resident of Fern Grove as
reimbursement for the cost of the investigation into the damaged
drive.
Copies of the receipts and payments document can be obtained by emailing the Clerk at
cwparishcouncil@gmail.com.
9. To receive a report on progress with the YMCA tenancy agreement and agree to
any actions as required.
10. To review the Annual Parish meeting, held on 8 th March, consider any feedback
and agree any actions.
11. To receive reports and recommendations (if any) concerning the business of
the Council and its Committees, Sub-committees etc, and agree to any actions
accordingly: (Note: queries from minutes, please see the individual chairs or
members outside of the full council meeting to expedite the meeting).
a) Finance & General Purposes Committee – Chair: Cllr J Robinson
To receive any recommendations and approve accordingly.
b) Planning matters – Chair: Cllr T Bridgwood
To receive an update from the Planning Committee and approve any actions.
Taken including:
i) Planning Application 146218 -3 Orchard Close - Side
extension and change flat roof to a hipped roof.
ii) Planning Application 145022 – 11 Church Lane – amended
planning proposal.
iii) Planning Application 145735 – Land to South of Wesley Road.
Amendment to planning application 143260. Entry level
exception site for 20 affordable houses. Amended red line on
site location plan.
iv) Planning Application 146358 – Land adjacent to 2 Minster
Drive – resubmission of 146026 for 1 bungalow with side
dormer windows.
c) Leisure & Amenities Committee (L&A) – Chair: Cllr J Trahearn
To receive a report from any recent meeting and approve any actions taken.
d) Cherry Fields Committee (CFC) – Chair: Cllr J Robinson
To receive a report from the meeting on 14 th March and approve any actions
taken including:
i) To discuss and resolve on the purchase of signage.
ii) To approve the church’s use of Cherry Fields events area on
24 th September and agree blue badge parking.
e) Village Improvement Committee (VIC) – Chair: Cllr Andy Burge
To receive a report from the meeting held on 9 th March and approve actions
taken including:
i) To approve the purchase of a new solar speed camera at a
current cost of £2303.89 (£1919.91 ex VAT) in new FY and to
approve whether cost is to come from the CIL fund that
currently stands at £3960.90, from the £2500 project fund from
money set aside for cricket nets, a portion of the payment from
both or balances.
f) HR Committee - Chair: Cllr I Lacy
To receive a report on any recent meeting and approve actions taken
including:
i) To consider and approve the proposed Human Resources
Committee Terms of Reference.
ii) To consider and approve the daft Disciplinary Policy.
iii) To consider and approve the draft Grievance Policy.
g) Allotments Implementation Task & Finish Group – Chair: Cllr B
Robinson.
To receive a report from the meeting held on 15 th March and an update on
progress and agree to any actions as required.
12. To receive an update on plans for marking the Coronation and approve any
actions required.
13. To consider and approve the operation of the Parish Council’s Facebook page
and permit the Assistant to the Clerk in conjunction with the clerk or a
councillor to post items of interest and information.
14. Councillor’s matters for report/notice of items to be included in the April 2023
agenda.
15. TO RESOLVE TO MOVE INTO CLOSED SESSION IN ACCORDANCE WITH THE
PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE
CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO
THE FOLLOWING MATTERS.
HUMAN RESOURCES COMMITTEE (HR) – Chair: Cllr LACY
i) To discuss staff succession
16. To confirm date of next meeting as Monday 17 th April at 7.00pm (agenda items
required no later than noon Thursday 6 th April 2023)