2023 Full Council Meeting Agendas

2023 September Full Council Meeting Agenda

Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: Cllr Andrew Burge Acting Clerk Loo Clinkscales & RFO: Christine Hodgson

 

Dear Member

 

You are hereby summoned to the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 11th September 23 at which the under mentioned business will be transacted.

The time between 7.00pm and 7.15pm may be given over to a public session if required, but if no members of the public attend or wish to speak, the meeting will start at 7.00pm. The public may address the Council on current matters or issues that may become future agenda items.

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only.


Date 31h August  2023                Signed                              Acting Clerk: Loo Clinkscales 

Assistant Clerk

________________________________________________________________________________________

 

Agenda

  1. Apologies, welcomes and attendance, including to accept apologies and the reasons for absence, where given.

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

 

  1. To receive the draft notes of the Full Council meeting held on 17th July 2023 and the extraordinary  notes held on the 03rd August 23 and agree for them to be signed as a true record. 1 & 1.1

 

  1. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required. 

 

  1. To receive a report from the Chair.

 

  1. To receive a report from the Clerk. 2

 

  1. To co-opt the new co-option members on to committees.

 

  1. To approve any action required following a fire/smoke alarm test.3

 

  1. To discuss the WLDC - NEW Large Village Retail Area Fund.4, 4.1, & 4.2.

 

  1. To discuss the selling of any unwanted or unused office equipment.

  2. To discuss and approve any action of the CW football club folding and the advertising to other local teams of the football pitch.

 

  1. To receive an update on the Co-op Grant application.5

 

  1. To approve “Christians Working Together” (local Methodists and Anglicans and The Vine) using the grass area at The Parade for a fun event on 31st October (All Hallows Eve).

 

  1. To approve “Christians Working Together” using the grass area at The Parade for a Christmas event in December 

 

  1. To discuss Meetings and their venue arrangements and approve any necessary action.

 

  1. To discuss and approve the purchase of name badges.

 

  1. To discuss an interest from a resident volunteering with village maintenance and any action required.

 

  1. To discuss and approve whether the full council and any committee agenda should be published on social media.

 

  1. To discuss and approve which social media platforms we should use.

 

  1. To discuss and agree on an online subscription to an online survey system.

 

  1. Financial matters:

  2. To resolve to accept the Receipts and Payments schedule for July & August. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 6

 

  1. To consider and approve that the RFO shall become the Primary User in respect of the online HSBC accounts.

 

  1. To note the expenditure of £200 + VAT under Provision 4.5 of Financial Regulations to enable emergency tree work needed at Tanfaine.

 

  1. To note receipt and publication of the satisfactory Conclusion of Audit Certificate from the External Auditors.

 

  1. To receive an update on the Council’s insurance and resolve to renew the policy on 1/10/2023.

 

  1. To receive a report on progress with the YMCA tenancy agreement and agree to any action as required.

 

  1. To receive reports and

  2. B.   recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

No meeting has taken place since the last FC meeting.

 

  1. Planning Matters – Cllr T Bridgwood. 

To receive a report from the meeting on 18th August and approve any action taken including. 7

  1. Gallaghers Developments

 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr J Trahearn

No meeting has taken place.

  1. To approve the Playground risk management policy. 8

 

  1. To resolve that, Councillors Andy Burge and Barry Robinson are authorised to spend up to an additional £350 ex VAT on materials to facilitate the pre-build of the tunnel assembly. 9, 9.1,  9.2, 9.3, 9.4, & 9.5

 

  1. To resolve that Councillors Andy Burge and Barry Robinson are authorised to spend up to £1,500 on materials and plant (in addition to that already approved) to facilitate the onsite phase of the tunnel/mound project.  This to make a total project cost of £3,200.

 

  1. To resolve a date for the future burial ground group to meet.

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

No meeting has taken place.

 

  1. Village Improvements Committee (VIC) – Chair: Cllr Andrew Burge

To receive a report from the meeting on 7th September and approve any action taken including: 10

  1. To resolve ongoing issues with grazing tenancies.

 

  1. Allotments Sub Committee.

No meeting has taken place.

  1. To approve the allotment Terms of Reference. 11

 

  1. Fundraising Sub Committee – Chair Cllr M Palmer

To receive a report from the meeting on 14th August and approve any action taken including: 

 

  1. Human Resources Committee – Chair: Cllr I Fleetwood

To receive a report from the meeting on 1st September and approve any action  taken including: 12

 

  1. To consider and approve the Data protection/ GDPR Policy. 13

 

  1. To consider and approve the Equal Opportunities Policy. 14

 

  1. To consider and approve the Whistle Blowing Policy. 15

 

  1. To consider and approve the Appraisal & Supervision Policy. 16

 

  1. C zzz consider and approve the Probation Policy. 17

 

  1. To consider and approve the Pay Policy. 18

 

  1. To consider and approve the Training Policy. 19

A

  1. To discuss and approve the proposed list of  ‘Best sPractice’ policies we should adopt. (Note please list is in meeting pack) 20

 

TO RESOLVE TO MOVE INTO CLOSED SESSION IN the 

ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

 

  1. To receive and discuss the succession planning report & any related matters produced by the HR committee in response to the council’s request at its meeting on 17th July and the 1st September and approve any actions as necessary.

 

  1. To confirm the date of the next meeting as 16th October  23 at 19:00 pm (agenda items required no later than noon Thursday 05th October 23.



 

Signed Cllr Andrew Burge Chairman

 

Date