2023 Full Council Meeting Agendas

2023 November Full Council Meeting Agenda

 

Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: Cllr Andrew Burge

Clerk Loo Clinkscales

RFO: Christine Hodgson

 

Dear Member

 

You are hereby summoned to the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 20th November 23 at which the under mentioned business will be transacted.

The time between 7.00pm and 7.15pm may be given over to a public session if required, but if no members of the public attend or wish to speak, the meeting will start at 7.00pm. The public may address the Council on current matters or issues that may become future agenda items.

 

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only.


Date 13th November 2023                      Signed Clerk: Loo Clinkscales 

 

________________________________________________________________________________________

 

Agenda

  1. Apologies, welcomes and attendance, including to accept apologies and the reasons for absence, where given.

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

 

  1. To receive the draft notes of the Full Council meeting held on 16th October 2023 including the closed session. 1 & 1.1 

 

  1. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required. 2

 

  1. To receive a report from the Chair.

 

  1. To receive a report from the Clerk. 

 

  1. To approve the proposed future committee meeting dates for 2024.3

 

  1. To receive an update and to approve the Retail Grant Fund Application, and authorise the purchase of the listed items once the grant funding has been approved.4

 

  1. To discuss and review a style of signage for th Parish Council and to agree any actions required

 

  1. To discuss and review a Parish Council logo and to agree any actions required 16

 

  1. To discuss the proposal of introducing a full council meeting within the month of August.

 

  1. Financial matters:

  1. To resolve to accept the Receipts and Payments schedule for September Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 5   

 

  1. To clarify which members are on the ‘Future Burial Ground Group’ and to reset a date for the group to meet.

 

  1. To receive a report on progress with the YMCA tenancy agreement and agree to any action as required.

 

  1. To receive reports and recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

    1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

to receive a report from the meeting on 23rd  October and approve any action taken.6

i To note the significant variances on the Expend v Budget document.7

ii. To consider tenders for Grass Cutting for 2024/25 from Glendale and Dyne Group and to resolve to make the appropriate appointment.8

iii. To consider and approve the Provisional Budget for 2024/2025 of £109,813.9

iv. To consider and resolve to approve the Provisional Precept request for £100,000 to be sent to WLDC.10 & 10.1

v.To note the electricity supply contract for the Millennium Hall has been renewed with E-On Next on a 12 month fixed rate of 32.5p per kwh and 48p a day standing charge. 

vi Insurance : To approve the expenditure of £140 + VAT in order to obtain a professional desktop valuation of the building of the Millennium Hall from Cardinus.com. and to instruct the Insurers to increase the sum insured accordingly and pay the additional premium.

  1. Planning Matters – Cllr T Bridgwood. 

To receive a report from the meeting on 24th  October and approve any action taken.11

  1. Leisure & Amenities Committee (L&A) – Chair Cllr J Trahearn

to receive a report from the meeting on 20th November and approve any actions if required including.

  1. To review and approve the open space policy.13

  2. To review and approve the burial ground rules and regulations

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

To receive a report from the meeting on 13th November and approve any actions if required including:

To request Virement from the unspent grass cutting contract budget to the general maintenance budget.

  1. Village Improvements Committee (VIC) – Chair: Cllr Andrew Burge

To receive a report from the meeting on 2nd November and approve any action  taken including:15

  1. To discuss and resolve the purchase of magnetic plates for the notice boards.

  2. To review and discuss a community fund scheme WLDC.22

  3. To approve the purchase of a Safe for Millenium Hall.23

  1. Allotments Sub Committee. - Chair: Cllr Bridgewood

No meeting has taken place, since the last Full Council.

  1. To discuss and approve the request of the change of date to the Grazing tenancy standing order.

  2. To elect a new member onto the allotment committee.

  3. To discuss the purchase of ‘The Roy Bowser’ allotment sign.

  4. To discuss and update on the allotment entrance.

  1. Fundraising Sub Committee – Chair Cllr M Palmer.

To receive a report from the meeting on 08th November and approve any action taken including: 

  1. Human Resources Committee – Chair: Cllr I Fleetwood

To receive a report from the meeting on 1st November and approve any action  taken including 17

  1. To receive the draft notes of the HR meeting held on, 01st November 2023, including the closed session.

  2. To consider and approve the Clerks job description.18

  3. To consider and approve the Lone Working Policy.19

  4. To consider and approve the flexible working policy. 21

  5. Policies List with the committee divination list. 20

 

TO RESOLVE TO MOVE INTO CLOSED SESSION IN the 

ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

 

  1. To receive and discuss the succession planning report & any related matters produced by the HR committee in response to the council’s request at its meeting on 01st November and approve any actions as necessary. 

 

  1. To confirm the date of the next meeting as 15th January 24  at 19:00 pm (agenda items required no later than noon Thursday 04th January 24.


 

Signed Cllr A Burge Date Chairman