2023 Full Council Meeting Agendas

Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: Cllr Andrew Burge Clerk/RFO: Jude Sparks

Dear Member

You are hereby summoned to the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.00pm on Wednesday 21st June 23 at which the under mentioned business will be transacted.

The time between 7.00pm and 7.15pm may be given over to a public session if required, but if no members of the public attend or wish to speak, the meeting will start at 7.00pm. The public may address the Council on current matters or issues that may become future agenda items.

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only.

Date 10th June 2023                Signed                              Acting Clerk: Loo Clinkscales 

Assistant Clerk

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Agenda

1. Apologies, welcomes and attendance, including to accept apologies and the reasons for absence, where given.

2. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

3. To receive the draft notes of the Full Council meeting held on 15th May 2023 and the extraordinary meeting on the 23rd May 23 and agree for them to be signed as a true record.

4. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required.

5. To receive a report from the Chair

6. To receive a report from the Clerk.

7. To consider and approve the revised co-option policy

8. To receive an update on the damaged Radar Camera and agree to any actions .

9. Financial matters:

   1. To resolve to accept the Receipts and Payments schedule for May. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 

   2. To note the successful grant application from ECB for £30,125 in respect of Cricket Ball stop fencing for Laburnum Playing Field and to retrospectively approve the issuing of the Purchase Order to Foresport Fencing for £30125 + VAT

10. To receive a report on progress with the YMCA tenancy agreement and agree to any action as required.

11. To receive reports and recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

No meeting has taken place since the last FC meeting.

2. Planning Matters – Cllr T Bridgwood.

To receive an update from the planning committee and approve any actions.

Review the following planning applications against the policies contained in the Cherry Willingham Neighbourhood Plan and agree responses referencing the relevant policies.

1. 146672 15/03/23 28 Hawthorn Road Cherry Willingham, LN3 4JX. Remove conservatory & amp; chimney stack & amp; erect single story rear extension.

2. 146412 15/03/23 49 Laburnum Drive, Cherry Willingham, LN3 4AR. Proposed extension & amp; alterations

3. 146522 15/03/23 Laburnum Playing Field, Laburnum Drive LN3 4AS. Install cricket ball stop netting.

4. 146668 18/03/23 37 Larkin Avenue, Cherry Willingham, LN3 4AZ Single story front extension & amp; two story near extension and render finish to areas of existing dwelling.

5. To propose a reformation of the committee/ working group with councillors and co-opted parishioner members 

6. To propose a working group to improve the conditions of the roads in and around Cherry Willingham

7. 146760 06/03/23 14 Hawthorn Avenue Cherry Willingham Lincoln LN3 4JS Single storey rear extension and other alterations.

3. Leisure & Amenities Committee (L&A) – Chair Cllr J Trahearn

To receive a report from the meeting on 22nd May and approve any actions taken 

4. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

To receive a report from the meeting on 17nd May and approve any actions taken 

5. Village Improvements Committee (VIC) – Chair: Cllr Andrew Burge

To receive a report from the meeting on 18th May and approve any action taken including:

1. To consider and approve the CCTV security camera policy.

6. Allotments Sub Committee.

7. Fundraising Sub Committee – Chair Cllr M Palmer

To receive a report from the meeting on 31st May and approve any action taken including:

1. To approve the Terms of Reference for the Fundraising Group.

2. To approve the request for the funding of room hire for the first event, The Produce show

8. Human Resources Committee – Chair: Cllr I Fleetwood

   1. To consider and approve a Contract of employment.

   2. To consider and approve person specification

   3. To consider and approve internal job advertisements.

   4. To consider and approve the revised Terms and Conditions of Employment.

   5. To approve the revised HR Terms of Reference.

TO RESOLVE TO MOVE INTO CLOSED SESSION IN ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

12. To receive and discuss the succession planning report & any related matters produced by the HR committee in response to the council’s request at its meeting on 2nd June and approve any actions as necessary.

13. To consider and approve any Co-option applications.

14. To confirm the date of the next meeting as 17th July 23 at 19:00 pm (agenda items required no later than noon Thursday 6th July 23.

Signed Cllr Andrew Burge Chairman

Date