2023 Full Council Meeting Agendas

2023 October Full Council Meeting Agenda

Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: Cllr Andrew Burge Acting Clerk Loo Clinkscales & RFO: Christine Hodgson

 

Dear Member

 

You are hereby summoned to the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 16th October 23 at which the under mentioned business will be transacted.

The time between 7.00pm and 7.15pm may be given over to a public session if required, but if no members of the public attend or wish to speak, the meeting will start at 7.00pm. The public may address the Council on current matters or issues that may become future agenda items.

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only.


Date 5th October 2023                Signed                              Acting Clerk: Loo Clinkscales 

Assistant Clerk

________________________________________________________________________________________

 

Agenda

  1. Apologies, welcomes and attendance, including to accept apologies and the reasons for absence, where given.

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

 

  1. To receive the draft notes of the Full Council meeting held on 11th September 2023 including the closed session. 1 & 1.1 

 

  1. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required. 19

 

  1. To receive a report from the Chair.

 

  1. To receive a report from the Clerk.2

 

  1. To discuss the report of the Autumn Parsh 2023 survey.3,3.1, 3.2, 3.3

 

  1. To resolve any actions in relation to the Open space policy and the Pavillion.4

 

  1. To approve the Lone Working Policy 5

 

  1. To approve the purchase of the annual Wreath for Remembrance Sunday.

 

  1. To approve the advertising and the leasing of the 3rd Grazing Field.

 

  1. To receive an update on the Retail Grant Fund.

(Cllr R Houghton, Cllr Trahearn, Assistant Clerk)

 

  1. Financial matters:

  2. To resolve to accept the Receipts and Payments schedule for September Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 6  

  3. To receive the Bank Reconciliation as at 30th September 2023 for checking  against the Bank Statements by the authorised Cllr and to resolve to accept the document. 6a

 

  1. To receive a report on progress with the YMCA tenancy agreement and agree to any action as required.

i. To clarify their roles of point of contact for the council lease.

 

  1. To receive reports and recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

No meeting has taken place since the last FC meeting.

 

  1. Planning Matters – Cllr T Bridgwood. 

To receive a report of any planning matter that has been filed since the last full council meeting. No meeting has taken place.

 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr J Trahearn

to receive a report from the meeting on 18th September and approve any action taken.16

  1. To approve the Exhumation policy. 7

  2. To approve the Laburnum Drive Playing Field Regular Use Policy 8

  3. A report after a meeting with CW Football club, in relation to hiring out Laburnum Playing Field.

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

To receive a report from the meeting on 18th September and approve any action  taken including: 15

  1. To discuss matters relating to recent issues in the carpark at Cherry Fields

 

  1. Village Improvements Committee (VIC) – Chair: Cllr Andrew Burge

  2. No meeting has taken place. 21

 

  1. Allotments Sub Committee.

To receive a report from the meeting on 02nd October and approve any action  taken including: 17

  1. To approve the quotation of the entrance work being completed and any other actions required.22, 22.1

 

  1. Fundraising Sub Committee – Chair Cllr M Palmer

To receive a report from the meeting on 04th October and approve any action taken including: 

 

  1. Human Resources Committee – Chair: Cllr I Fleetwood

To receive a report from the meeting on 6th October and approve any action  taken including 20.2

 

  1. To receive the draft notes of the HR meeting held on, 28thJune 2023 and the  01st September 2023 including the closed session. 20, 20.1 

 

  1. To consider and approve the Maternity Policy. 9

 

  1. To consider and approve the Paternity Policy. 10

 

  1. To consider and approve the shared parental policy. 18

 

  1. To consider and approve the Risk Management Policy. 11

 

  1. To consider and approve the Sickness & Absence  Policy. 12

 

  1. To consider and approve the Social Media Policy. 13

 

  1. To consider and approve the Filming & Recording Policy 14


 

TO RESOLVE TO MOVE INTO CLOSED SESSION IN the 

ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

 

  1. To receive and discuss the succession planning report & any related matters produced by the HR committee in response to the council’s request at its meeting on 06th October and approve any actions as necessary.

 

  1. To confirm the date of the next meeting as 16th October  23 at 19:00 pm (agenda items required no later than noon Thursday 05th October 23.