February 2021 Minutes
Minutes of Cherry Willingham Parish Council held virtually at 7.00pm on 15th February 2021
Present: Cllrs Brylewski (Chair), Fleetwood (Vice-Chair), Palmer, Mellor, Scott, Trahearn, Burge, Bucke, J Robinson, B Robinson and Lacy.
Gill Shaw (Clerk to the Council), Christine Hodgson (RFO & Assistant to Clerk)
No members of the public or District Councillors were in attendance.
The meeting commenced at 7.00pm
2021-13 Welcome and to resolve to receive apologies and accept reasons for absence
Cllr Bates was absent and Cllr Houghton had sent her apologies. The Council RESOLVED to accept her reason for absence.
2021-14 Members' disclosure of pecuniary interests
None
2021-15 To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required.
The Police report for December showed 4 anti-social behaviour crimes, 2 Criminal damage/arson, 2 violence/sexual offenses and one other crime had been reported.
Cllr Fleetwood in his capacity as County Councillor, spoke about the continuing groundwork carried out on the bypass which had been slow due to the wet weather. It was noted that the bypass was well used for leisure facilities.
2021-16 Chairman's remarks
Thanks were given to the Clerk and RFO for all their work as the office had been extremely busy this year. The Chairman highlighted all the different and time consuming jobs done in the office. Thanks was also given to Cllr Palmer for her work on updating the Terms of Reference, to Cllrs Bates, Fleetwood and Burge for the work relating to the flagpole.
Councillors were asked to give thought as to whether the Union Jack should be continuously flown alongside the Lincolnshire Flag.
Thanks were also given to Cllr Trahearn for her work on the Cherry News, to Cllr Mellor for her help with the Resilient Plan and to Cllrs B and J Robinson for their continuing work at Cherry Fields
2021-17 To receive the notes of the Full Council meeting held on 18th January 2021 and to agree for them to be signed as a true record
It was RESOLVED to accept them as a true record and they were duly signed.
2021-18 Financial Matters - RFO.
i) To receive the Schedule of Receipts and Payments for January 2021
The flagpole had been purchased and a donation of £100 received from the Women’s Institute towards Cherry Fields.
ii) To report on the interest being paid to the PWLB in respect of the outstanding loan.
A document had been previously circulated showing that it was not financially viable to change the existing arrangement even though a lower rate of interest was presently available, due to accumulated interest penalties.
It was agreed that the best terms had been negotiated at the commencement of the mortgage.Thanks were given to the RFO for her work in this respect.
It was RESOLVED to accept the RFO’s advice that it was not a viable action to pursue.
ACTION: RFO to make available the spreadsheet received from the Public Works Loan Board detailing the settlement figure.
iii) To approve the annual subscription of £140 for the Training Scheme offered by LALC.
Councillors and staff had attended many courses during the year. It was RESOLVED to pay the annual subscription of £140
iv) To report on Expenditure v. Budget and resolve to accept requests for Virement i.e move unspent and available amounts to other budget headings.
At the end of the financial year, the RFO envisaged that only £63,000 of the budgeted £74,885 would be spent and the balance would go into reserves. The Leisure and Amenities Committee had requested a virement of £2,000 for repairs and maintenance of the play parks which could be moved from the Burial Ground project budget. There had also been a virement request for £500 towards the work relating to the access steps and ramp to the River Witham which could be moved from the General Maintenance budget. It was RESOLVED to accept the two virements.
2021-19 To consider 20’s plenty (Cllr J. Robinson)
Consideration was given to the scheme of implementing a 20 mph limit in built up areas.
It was decided that more information was needed.
ACTION: Councillors should read the 20’s Plenty website and Cllr Brylewski would approach Cllr Leslie Rollings for more details.
2021-20 To finalise the review of the Community-Led Plan CW2020 A vision for the future, including:
To receive a report from chairs of committees regarding actions identified as a result of the review of the Community led-plan (Chairs of Committees)
- The Leisure and Amenities Committee - Cllr J Robinson suggested that more work on the plan was needed in relation to:-
a.The children's allotments (raised flower beds) which were on hold due to Covid-19 restrictions and this should be brought to the Annual Parish Meeting for discussion together with the fitness trail/outdoor gym.
b.The need for a Youth shelter had been superseded by the new Youth Centre but a shelter was needed at St Paul's playpark.
c.There was not consistent demand for the Skatepark so this should be further discussed in the future.
- No comments from the Employment Committee
- The Village Improvement Committee - Cllr Fleetwood stated that discussion of the plan was on the next agenda.
To identify and agree any other outstanding actions required (Cllr Robinson)
- The Planning Committee should monitor and check that the Neighbourhood plan is followed and set up a group to review the Neighbourhood Plan when required.
- The Village Improvement Committee should discuss - parking, speeding, creation of footpaths/cycleways, maintenance of planters, provision of snow shovels and their location.
- A new benefits surgery to be considered
- The Village and Parish Council Websites merged
- Youth ambassadors to be actively involved, after Covid restrictions are lifted
- Is the Voluntary driver scheme returning
2021-21 To discuss the location of a memorial bench for Jim Baker which is to be supplied by his family and agree any necessary actions
His family have requested that this be discussed in the summer.
2021-22 To receive reports and recommendations (if any) concerning the business of the Parish Council and its Committees, Sub-Committees etc and agree any actions accordingly (note: queries from minutes, please see the individual chairmen or members outside of the full council meeting in order to expedite the meeting)
a.Planning Committee – Vice Chairman: Cllr Palmer
To approve the actions of the Planning Committee
Applications had been discussed relating to 9 St Marks (since amended), 78 Hawthorn Road, land off Croft Lane and The old airfield Reepham solar farm. Questions had been raised on the Solar farm application and no answer had yet been received from West Lindsey District Council. The suggestion was to incorporate a footpath along Reepham Road and a cycle path and to get clarification of where the wildflower area was to be located.
b.Leisure & Amenities Committee (L&A)-Chairman: Cllr Robinson
To receive an update on the L&A Committee
No meeting had been held since the last Full Council meeting. The second quote for cleaning the play surfaces was due. It was confirmed that all the work had been completed at St Pauls.
c.Finance and General Purposes Committee - Cllr Brylewski
To receive an update
No meeting had been held.
d.Village Improvement Committee (VIC) – Chairman: Cllr Fleetwood.
i)To receive an update of the VIC meeting on the 9th February 2021
- Notice to terminate the tenancy and covering letter had been sent to the tenant of Tanfaine
- Support given to the Heritage Orchard Scheme at Cherry Fields where people could sponsor the planting of a tree.
- The village sign was being produced.
- The flagpole had been purchased
- New chairs and kitchen had been ordered for the Millenium Hall.
- Letter to be sent to the Oasis. The organiser is retiring and the future of the Oasis is uncertain.
- The old chairs from the Millennium Hall had been donated to the Scout and Beaver Hut.
ii)Update on the public access to the River Witham.
The Environment Agency had confirmed that the application fee would not be waived and Cllr Fleetwood offered to personally cover the fee upto £500. Thanks were given to Cllr Fleetwood for his donation.
iii)Update on the Resilient Plan and to resolve to accept
It was RESOLVED to accept the Resilient Plan
iv)Update on the Oasis tenancy and agree on any actions
Awaiting the outcome of the organisers retirement.
2021-23 To receive an update from the Allotment Feasibility Group – Cllr Fleetwood
Following the meeting on the 8th February members of the committee were asked to investigate various aspects of providing allotments. Cllrs Burge and B Robinson were meeting with allotment applicants to show them the size of plots and to ask their opinion on various options.
2021-24 To receive an update on the Cherry Fields Management Group (CFMG) - Cllr Brylewski
To consider the amended Terms of Reference for CFMG and resolve to accept
It was RESOLVED (1 abstention) to accept the Terms of Reference for CFMG
2021-25 To consider other matters relating to work of the Council:
To receive an update on the changes to the Terms of Reference for the Committees and Sub Committees - Cllr Brylewski and Cllr Palmer
The amended Terms of Reference had been circulated and further amendments were suggested.
ACTION: the amendments were to be inserted and then brought to the next meeting for adoption,
There followed a discussion on the annual election of Chairman and Vice Chairman, membership of committees, together with the preparation of agendas and minutes. It was decided to discuss these matters again at the next meeting.
2021-26 Website and Technology- Cllr Trahearn
To receive an update on the Website.
The website was being kept up to date. Thanks were given to Cllr Trahearn for all her hard work.
2021-27 Clerks matters to report including formal correspondence received
The Clerk had circulated any relevant correspondence as it was received but highlighted the fly tipping of a double mattress on Green Lane which had been reported on Fix My Street, complaints about vehicles parking on the grass verges and the removal of wreaths from the burial ground
ACTION; More notice will be given next year of the date when the wreaths will be removed.
A communication had been received from a Nettleham Councillor who much admired Cherry Fields and had requested a meeting to ascertain more information which might assist Nettleham with their own project of reducing carbon emissions. Thanks given to Cllr B Robinson who has agreed to attend the meeting.
2021-28 TO RESOLVE TO MOVE INTO CLOSED SESSION IN ACCORDANCE WITH
THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS:
It was RESOLVED to move into a closed session.
2021-29 Date of next meeting – Monday 15th March 2021 at 7.00pm to be held virtually. Councillors agenda items to the Clerk by Monday 8th
The meeting finished at 8.45pm