June 2021 Minutes
Minutes of Cherry Willingham Parish Council held virtually at 7.00pm
on 21st June 2021
Present: Cllrs J Robinson (Chair), Trahearn (Vice-Chair), Bates, Bridgwood, Bucke, Brylewski, Fleetwood, Houghton, Lacy, Mellor, Palmer, B. Robinson and Scott.
Gill Shaw (Clerk to the Council), Christine Hodgson (RFO & Assistant to Clerk)
No members of the public were in attendance.
The meeting commenced at 7.30pm
2021-78 Welcome and to resolve to receive apologies and accept reasons for absence
Cllr Burge was on holiday and had sent his apologies.
It was RESOLVED to accept his reasons for absence
2021-79 Members' disclosure of pecuniary interests
None.
2021-80 To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required
Reports by Cllr Anne Welburn and the Police were made available prior to the meeting.
2021-81 Chairman's remarks
None
2021-82 To receive the notes of the Full Council meeting held on 6th May 2021 and to agree for them to be signed as a true record
It was RESOLVED to accept them as a true record and they were duly signed.
2021-83 Financial Matters - RFO.
i) To resolve to receive the Schedule of Receipts and Payments for May 2021.
It was RESOLVED to accept the schedule of receipts and payments for May 2021
ii) To receive the annual CIL report before signature by RFO and Chair.
The report was received and signed by the RFO and Chair.
2021-84 To agree to adopt the Open Space Policy.
It was RESOLVED to adopt the Open Space Policy with an amendment that there be no bonfires, fireworks or lanterns on all of the Parish Council land.
ACTION: CFC to re-examine the policy in relation to Cherry Fields.
2021-85 Rewilding of Tanfaine - Cllr J Robinson
- To receive a report on the rewilding of Tanfaine.
At the April meeting, the council agreed that a report be produced on the rewilding of Tanfaine. This report was made available to councillors prior to the meeting. Concerns were raised on the timing of this decision and what the future use of Tanfaine would be. Concerns were also raised on the costing of the project with the loss of income from the present tenant.
It was RESOLVED to defer the whole of this item (8. (a) to (d)) for further discussion by the VIC and then at the Full Council meeting in July (Cllrs J Robinson, Trahearn, Bridgwood, Bucke, Brylewski, Fleetwood, Houghton, Lacy, Mellor, Palmer, and Scott voted to defer and Cllrs Bates and B. Robinson against).
ACTION: Clerk to put on the VIC agenda and Full Council July agenda.
- To receive a proposal that the council agree to the principle of the rewilding of Tanfaine.
- To agree to the submission of an application for Grant Aid and entry into the Lincs Environmental Awards 2021. Deferred.
- To agree that the Cherry Fields Committee be responsible for the management and development of Tanfaine. Deferred.
2021--86 To agree to any actions needed in relation to the water leak at the Church (Cllr J. Robinson)
The church had received confirmation that their insurers would pay for an investigation but there was a £250 excess to pay. There was to be an investigation of the leak on Friday 25th June. Councillors were reminded that they had already agreed an emergency budget of £1500 at the April meeting.
ACTION: To discuss again at the next meeting when more information from the investigation would be available and the cost of any necessary repairs. Cllrs Brylewski, Burge, Mellor and Robinson to meet if necessary at the church when the investigation had taken place.
2021--87 To agree to any actions in relation to organising a Village Party in the summer to include agreeing a budget of up to £2300 including using £1,500 from reserves (Cllr Brylewski)
Due to the Covid restrictions not being lifted, it was not feasible to organise an event during the summer. Once the restrictions had been lifted, a Christmas event would be discussed. It was noted that there would be celebrations next year for the Queen's Platinum Jubilee and the village party may be combined with this.
2021-88 To receive reports and recommendations (if any) concerning the business of the Parish Council and its Committees, Sub-Committees etc and agree any actions accordingly (note: queries from minutes, please see the individual chairmen or members outside of the full council meeting in order to expedite the meeting)
1 ) Planning Committee – Chairman: Cllr Bridgwood
To receive an update from the Planning Committee and approve the actions of the Committee.
The planning application for Rudgard Avenue was to be further discussed at the next committee meeting on the 28th with a view to submitting a report to WLDC.
2) Leisure & Amenities Committee (L&A)-Chairman: Cllr Brylewski
a) To receive an update on the meeting held on the 7th June 2021.
The meeting minutes had been circulated
b) To agree to the appointment of Cllr Bucke to the Leisure and Amenities Committee.
It was RESOLVED to appoint Cllr Bucke to the Leisure and Amenities Committee.
c) To note the Terms of Reference for the Future Burial Ground Task and Finish Group
The Terms of Reference had been circulated prior to the meeting. There were no comments on this.
d) To appoint at least 3 members to the Future Burial Ground Task and Finish Group.
It was RESOLVED to appoint Cllrs B Robinson, Mellor and Brylewski to the group.
e) To receive an update and agree any actions in relation to the cricket club including agreeing to increase the maintenance budget using funds from balances in the General Fund (to cover additional cricket nets and poles in response to an emergency safety issue).
The Parish Council had arranged for a report on the suitability of the ground and the necessary precautions needed. The report had not yet been received. The cricket club had agreed to certain restrictions to minimise any health and safety issues until such time as the report is received.
ACTION:
- The Clerk to write formally to the club outlining the restrictions.
- To obtain estimates of any recommended alterations.
- To add to the Agenda for the next meeting.
3) Finance and General Purposes Committee - Chairman: Cllr J Robinson
There had been no meeting.
4) Cherry Fields Committee - Chairman - Cllr J Robinson
a) To receive a report on the meeting held on 14th May 2021.
It was agreed at the meeting that BBQ’s would be allowed in a designated area and spare slabs would be used to create this. Signage would be provided.
b) To agree that the responsibility for the access to the river Witham be transferred to the CFC.
It was RESOLVED (with 1 abstention) for it to be transferred to the CFC.
c) To receive an update on the progress of the access to the river Witham.
Volunteers had already started and good progress had been made.
d) To receive a proposal that matters relating to the Oasis are dealt with by the CFC.
Cllr Lacy declared an interest.
Previously Cherry Fields Management Group had reported any matters to the Village Improvement Committee but now the Cherry Fields Committee was a full committee,rather than a sub-committee, it was proposed that any issues be dealt with directly by them, with the exception of any tenancy issues which would go to Full Council.
It was RESOLVED (8 votes for, 4 against and 1 abstention) that the Oasis would be dealt with by the CFC.
5) Village Improvement Committee (VIC) – Chairman: Cllr Burge
(In the absence of the Chair, Cllr Brylewski, as Vice-chair, reported).
a) To receive a report on the meeting held on 18th May 2021.
The minutes from the meeting had been circulated prior to the meeting.
b) To receive a report from the Allotment Feasibility Group and agree any actions that are necessary.
An interim report had been prepared showing the viability of providing allotments and a final report would be prepared and issued to Full Council in due course.. Thanks were given to the Allotment Task and Finish Group for preparing the document.
c) To receive an update on the removal of the bench at Minster Drive.
One letter of complaint about the removal had been received.
ACTION: The situation should be monitored and discussed again at the next meeting of the VIC.
6) Employment Committee- Chairman: Cllr Bucke
To resolve to adopt the following policies which were agreed in the March employment meeting:
- Managing stress in the workplace
- Capability procedure
- Data protection policy and procedure
- Recruitment and selection
- Sickness and absence policy
- Equal opportunities policy statement and procedure
- Protocol on councillor/officer relationships
It was RESOLVED to adopt the policies (1 abstention).
2021-89 Website and Technology- Cllr Trahearn
To receive an update on the Website.
None.
2021-90 Clerks matters to report including any formal correspondence received.
All matters had been reported when received.
2021-91 TO RESOLVE TO MOVE INTO CLOSED SESSION IN ACCORDANCE WITH THE
PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE
CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS:
-
To consider any new Councillor applications and agree to co-option if approved.
-
To consider Employment matters and agree any actions necessary.
RESOLVED unanimously that the Council move into closed session in accordance with the
Public Bodies (Admission to Meetings) Act 1960 due to the confidential nature of the
business to be discussed.
2021-94 The date of the next meeting: Monday July 19th at 7.30pm (agenda items by noon Thursday 8th)