2023 Full Council Meeting Minutes

2023 July Full Council Meeting Minutes

Minutes of the Full Council Meeting of Cherry Willingham Parish Council 

held at 7.00pm on 17th July 2023 held at The Vine, Cherry Willingham

 

Present: Cllr Mr Burge (Chair), Cllr M Palmer (Vice-chair), Cllr Bates, Cllr Bridgwood, Cllr S Brylewski, Cllr P Bucke, Cllr Mrs Burge, Cllr I Fleetwood, Cllr R Houghton, Cllr K Mellor, Cllr B Robinson, Cllr J Robinson, Cllr J Trahearn.

Mrs C Hodgson Financial Assistant, Mrs L Clinkscales – Assistant Clerk.

 

One  member of the public was in attendance and did not wish to speak.

 

The meeting commenced at 7.00pm

 

2023-37 Apologies, welcomes and attendance, including to accept apologies and the reasons 

for absence, where given.

RESOLVED unanimously to accept Cllr V Houghton apologies.

 

2023-38 To receive any declarations of interest in accordance with the Localism Act 2011 and 

consider any requests for dispensations in relation to Disclosable Pecuniary Interests 

or other interests as outlined in the Council’s Code of Conduct.

Cllr B Robinson, Cllr J Robinson, Cllr J Trahearn and Cllr T Bridgwood item 10 on the 

agenda.

 

2023-39 To receive the draft notes of the Full Council meeting held on 21st June 2023 and the 

pink notes held in the closed session on the 21st June 23 and agree for them to be 

signed as a true record.

RESOLVED unanimously to accept the minutes from the 21st June 2023 and the minutes from the closed session from the 21st June 2023 as a true record.

 

2023-40 To receive any reports from outside bodies, including the Police, District and County 

Councillors (if any) and agree actions as required. 

No new crime report available, with the cutbacks on the policing they are no longer providing a monthly update. There are no new updates from the District Councillors.

Cllr I Fleetwood has a meeting in the coming weeks with Highways, if Cllrs had anything they would like to take to Highways they were welcome through Cllr Fleetwood.

 

2023-41 To receive a report from the Chair

Cllr Mr A Burge Cllr S Bates and Cllr R Houghton to the council.  Cllr Mr A Burge explained there had been cutbacks within the policing force and there will be more within the next two years but he has contact with a sergeant with relation to speed watch. Cllr Mr A Burge also went on to thank Councillors the Finance Officer for all their continued help within the clerks absence. 

 

2023-42 To receive a report from the Clerk.

Nothing to report at this time.

 

2023-43 To receive an update on the damaged Radar Camera and agree to any actions. 

This has all now been resolved after writing to the insurance company explaining we would accept £250 to settle. They accepted our proposal. Matter closed.

 

2023-44 To co-opt the new co-option members on to committees.

RESOLVED unanimously to accept Cllr S Bates onto the VIC committee and Cllr R Houghton onto the Planning committee.

 

2023-45 To discuss the Autumn Parish survey and any actions required. 

RESOLVED unanimously to approve the survey with amendments, to be carried out during the months of August & September.

 

2023-46 To note the email from the Witham Valley Access Project, to discuss the Council’s 

response to the Project’s objectives and agree representation at the meeting. 

Cllr J Robinson had explained that this was a new and very proactive group that had come together,  to link the three villages safely. it would bring an abundance of opportunity and positivity between the three villages. As much as this seems like a very big task there is a lot of positivity with the people behind the project. Cllr M Palmer will attend as a District Cllr and Cllr S Bate is also in attendance for Greetwell Parish Council.

It was resolved with four abstensions to send two representatives from our Council, Cllr R Houghton and Cllr Mr A Burge.

 

2023-47 To consider and approve actions to be taken with this year’s Stead award.

RESOLVED unanimously with no autumn parish meeting being held this year it would be decided at the May annual meeting with the deadline of March 24 for all entries. The winner of the award would turn on the Christmas lights on December 24.

 

2023-48 Financial matters:

  1. To resolve to accept the Receipts and Payments schedule for June. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com.

RESOLVED unanimously to accept the document as a true record.

  1. To resolve to accept the Bank Reconciliation at the end of June 23.

RESOLVED unanimously to accept as a true record.

  1. To consider and approve the request from the Financial Assistant to transfer money to and from the HSBC Current Account and HSBC Savings Account in order to maximise income from bank Interest.

RESOLVED unanimously to approve the sum of upto £100,000.00  to be moved into the chosen saving to make use of the interest and to transfer back to the current account as and when required still staging within the ruling of a max of £10,000.00 transaction of a daily transfer limit.

          

2023-49 To receive a report on progress with the YMCA tenancy agreement and agree to any 

action as required.

Deferred until September 2023 meeting as there has been no recent updates.

 

2023-50 To receive reports and recommendations (if any) concerning the business of the 

council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

No meeting has taken place since the last FC meeting.

No meeting has taken place and won't until October, this is from the advice from the Finance Officer.

 

  1. Planning Matters – Cllr T Bridgwood. 

To receive an update from the planning committee and approve any actions.

Review the following planning applications against the policies contained in the Cherry Willingham Neighbourhood Plan and agree responses referencing the relevant policies.

  1. To approve the Planning Terms of Reference. 

RESOLVED unanimously to accept the terms of reference. 

  1. To form the planning committee.

RESOLVED Unanimously to form a group in compliance with the terms of reference.

  1. To co-opt residence onto the committee.

RESOLVED unanimously to co-opt two members of the public that have put there name forward

 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr J Trahearn

To receive a report from the meeting on 27th June and approve any actions taken. 

The Leisure and amenities committee are currently inspecting all the trees around the village Cllr J Trahearn is going to distribute this between the committee and will bring it back to Full Council if anything needs attendance. note that the cricket nets are now on order and are due to be fitted in the next couple of weeks. Cllr Mr A Burge thanked everyone who helped in relation to this as the deadlines have been very tight. 

  1. To approve the expenditure of the outdoor post installation inspection and the outdoor design review (desktop) 

RESOLVED unanimously To approve the expenditure of £550 to move things forward with this project ahead of September's meeting. 

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

To receive a report from the meeting on 3rd July and approve any actions taken. 

lots of detail in the minutes, they have obtained the approved signs for all the committees that place a joint order, Cllr Mr A Burge & Cllr B Robinson will put them up around the village. Cllr J Robinson thanked everyone who volunteered and helped with the community picnic. There were  289 members counted in even though  it was a dull and windy day, very pleased. the community picnic for next year is also pencilled in for the  6th July 24

 

  1. Village Improvements Committee (VIC) – Chair: Cllr Andrew Burge

To receive a report from the meeting on 13th July and approve any action taken including: 

It has been agreed to obtain a quote to tidy Gilberts Pond as this is in need of attention. It was also agreed to order two more benches for The Parade. One replacement for Dr Lacey and to place his original plaque on the new bench, the second to replace the commemorative bench for Jim Baker  that the family do not wish to replace due to the previous one being vandalised on more than one occasion.

The planter for the king's coronation will be delivered early August 23.

RESOLVED unanimously to have Millennium Hall cleaned 1HR every two weeks of upto the sum of £15 per hour.

 

  1. Allotments Sub Committee.

To receive a report from the meeting on 10th July, and approve any action taken.

The meeting held for allotments was very positive with 11 members of the public present. Topics that were raised were the thefts that have taken place, security and whether a water supply was possible.

 

  1. Fundraising Sub Committee – Chair Cllr M Palmer

To receive a report from the meeting on 12th July and approve any action taken including:

The produce show is the first event to take place, there will be a raffle, asking allotment holders if they wish to sell any of their produce, Art Group also asking if the YMCA would like to participate.

The Pre-loved sales is set for October and they are only taking donations of Children's Clothes, Clothes, toys, no books of bric-a brac.

 

  1. Human Resources Committee – Chair: Cllr I Fleetwood

To receive a report from the meeting on 28th June and approve any action  taken including:

The HR have gone through the list of policies a council should have in place, looking through our current list of policies the HR committee are going to distribute to the relevant committees to update. This is a working progress.

 

  1. To approve the expenditure for the CiLCA training for the assistant clerk.

RESOLVED unanimously to approve the assistant clerks training for upto the sum of £1000, The SLCC registration, SLCC Membership and LALC classroom sessions.

RESOLVED unanimously to use money from the vermont funds.

 

TO RESOLVE TO MOVE INTO CLOSED SESSION IN the 

ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

 

2023-51 To receive and discuss the succession planning report & any related matters 

produced by the HR committee in response to the council’s request at its meeting on 28th June and approve any actions as necessary. 

 

2023-52 To consider the recommendation of the HR committee for the position of the RFO.

RESOLVED unanimously to appoint the position of RFO to the successful candidate as 

recommended by HR.

 

2023-53 To consider and approve any co-option applications

RESOLVED unanimously to approve the co-option applicant to the council.

 

2023-54 To confirm the date of the next meeting as 11th September 23 at 19:00 pm (agenda 

items required no later than noon Thursday 30th August 23.

RESOLVED unanimously. 



 

Signed Cllr Andrew Burge Chairman


 

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