2024 Full Council Minutes

FC September Minutes 2024

Minutes of the Full Council Meeting of Cherry Willingham Parish Council held at 7.00pm 

on 16th September 2024 held at The Vine, Cherry Willingham

  

Present: Chairman - Cllr A Burge, Vice-chair - Cllr M Palmer, Cllr S Bates, Cllr P Bucke, Cllr Mrs Burge, Cllr I Fleetwood, Cllr R Houghton, Cllr C Hughes, Cllr K Mellor,  Cllr D Pitchford, Cllr R Pitchford, Cllr B Robinson, Cllr J Robinon, Cllr J Trahearn.   

 

Clerk - Mrs Loo Clinkscales & RFO - Mrs C Hodgson  

 

Grant White - WLDC

 

Two members of the public were present, they did not wish to speak, only observe on this occasion.                                      

 

  1. To note and record apologies and absences.

Cllr V Houghton

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and 

consider any requests for dispensations in relation to Disclosable Pecuniary Interests or 

other interests as outlined in the Council’s Code of Conduct.

Cllr I Fleetwood, will abstain from all topics relating to St Pauls Play Park.

 

  1. To receive the draft notes of the Full Council meeting held on 19th August 2024 & the FC 

Extraordinary Meeting held on the 23rd August 2024.

RESOLVED with one abstention to approve the minutes from the 19th August 2024 with the suggested amendments.

RESOLVED with three abstensions to approve the minutes from the Extraordinary Meeting held on the 23rd August 2024 as a true record.

 

  1. Presentation from WLDC in relation to CCTV.

A presentation was given by Grant White from West Lindsey District Council regarding possible CCTV solutions.There are two types of system- a stand alone and a deployable one.Grant White talked through advantages and disadvantages and the possible costs of entering into an agreement to lease a deployable system from WLDC.More detailed information will be provided for further consideration.

 

  1. To receive any reports from outside bodies, including the Police, District and County 

Councillors (if any) and agree actions as required.

DCllr M Palmer reported that talks had begun with setting the budget for 25/26 and there is expected to be inflation.

CCllr I Fleetwood explained the WL budget was expected to be tight over the next three years. It was also brought to CWPC attention that  funding for the future of the Western Bypass was uncertain, although planning permission has gone through for the project to move forward.

The road closure at Hawthorn Road had a months extension added due to challenges once the work had started, and should open later this month. LCC have put  a motion in place for the winter fuel payments to be reinstated and pressure is being applied.. 

 

  1. To receive a report from the Chair.

Cllr A Burge thanked all those who helped with ‘The Produce Show’ it proved to be a success. Cllr A Burge also informed everyone that himself and Cllr B Robinson are helping the Allotment Association with the construction of a path that the Allotment Association were funding. If any Councillor would like to go and help they were welcome. The work will commence Tuesday the 17th September 2024

 

  1. To receive a report from the Clerk.

Previously circulated.

 

  1. To receive an update on the purchase of CCTV cameras including installation.

All quotations were circulated from different suppliers within the meeting pack.

RESOLVED with one abstention to obtain a detailed quotation from WLDC for their deployable service as it will offer CWPC versatility and will be the more economical option.

 

  1. Financial matters:

To receive a report from the RFO including:.

  1. To resolve to accept the Receipts and Payments schedule for August 2024. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com.

RESOLVED unanimously to approve the Receipts and Payments schedule for August 2024

  1. To receive an update on any Grant applications. 

Nothing new to report, waiting upon the L&A committee to meet to take the FCC grant forward following the Monkey Survey results.

  1. To consider quotations from Insurers and resolve to accept the most suitable. Policy renewal date is 1st October.

RESOLVED unanimously to take the insurance policy out with Zurich at the premium of £2848.44 on a three year Long Term Agreement..

  1. To receive a report on progress with the YMCA tenancy agreement and agree to any action 

as required.

A meeting is to be organised by the Clerk, for Cllr B Robinson & Cllr J Trhearn    to meet with the 

YMCA.


 

  1. To receive reports and recommendations (if any) concerning the business of the council and 

its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries 

from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

No meeting has been held

Cllr A Burge requested all committees add a budget/ projects item to their agenda in 

readiness of the next F&GP meeting.


 

  1. Planning Matters –  Chair: Cllr R Houghton

To receive a report from the meeting on 10th September 2024 and approve any action taken including: 

One planning application has come in since their last meeting for a ground floor extension. No objections were made.

Regarding the Neighbourhood Plan the 2nd draft of a grant application from Locality is in progress. It is hoped to have a Consultant on board very soon. Once the draft has been put together the committee will send it to the WLDC Senior Planning Officer for some input.

The planning committee attended training on the 10th September 24, and received some useful pieces of information..


 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge

No meeting has been held

It was reported that the Abu Dhabi play equipment was fitted on the 5th September 2024.

The next meeting is on 2nd October 2024.


 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

To receive a report from the meeting on 9th September 2024 and approve any action taken 

 

There has been an issue earlier in the month with a fire at Cherry Fields, some of the volunteers had burnt some of the diseased rowan trees but the embers had continued to smoulder.

The wood will to be stacked in the future

Cherry Fields was the top three finalist for the Lincolnshire Environmental Award. Six of the volunteers will be attending the ceremony on Sunday 28th September 24.


 

  1. Village Improvements Committee (VIC) – Chair: Cllr A Burge

No meeting has been held.

The bench and the memorial plaque for Cllr S Brylewski is due to be delivered on Friday the 

27th September 24 

  1. To discuss and resolve any action necessary for missed payment from the Grazing Tenancy Holders.

RESOLVED with one against if payment isn't made, it will be written off.

 

  1. Allotments Sub Committee - Chair:  Cllr A Burge

No meeting has been held

Three final warnings were issued since the last Allotment meeting for compliance in keeping their plots in a cultivated state. One has since handed their notice in. There are currently two vacant plots. The Allotment Committee is due to meet Tuesday 17th September 24.

 

  1. Fundraising Committee – Chair Cllr R Pitchford.

To receive a report from the meeting on 4th September 2024 and approve any action taken 

including: 

The Produce Show was a great success, raising £292. Cllr R Pitchford gave thanks to all 

those who attended and helped. The Co-op donated most of the raffle prizes as well as Cllr S Bates. The Produce Show will be reviewed by the Fundraising Committee at their next meeting in October.

It has been agreed the Gala in 2025 will be held on the 2nd August 2025 on the Laburnum Playing Field, times to be confirmed but it's looking to run from 11-5pm.

Documentation will be circulated to everyone in the coming months of all the potential stall holders and their donations.

 

  1. Human Resources Committee – Chair: Cllr K Mellor

No meeting has been held.

 

  1. To discuss and resolve any actions on future pension contributions 

RESOLVED with five members against to continue to offer the Local Authority Pension Scheme to all members of staff.

 

  1. To confirm the date of the next meeting as 21st October 2024 at 19:00 

(agenda items required no later than noon Thursday 10th October  2024.)

RESOLVED unanimously to approve the next Full Council Meeting on the 21st October 2024.

 

Meeting Closed 20:50