2024 Full Council Minutes

FC November Minutes 2024

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Minutes of the Full Council Meeting of Cherry Willingham Parish Council 

held at 7.00pm on 21st October 2024 held at The Vine Centre, Cherry Willingham

 

Present: Cllr M Palmer - Vice chair, Cllr C Hughes, Cllr K Mellor, Cllr D Pitchford, Cllr R Pitchford, Cllr B Robinson, Cllr J Robinson, Cllr J Trahearn

 

Mrs L Clinkscales - Clerk, and Mrs C Hodgson - RFO

 

DCllr T Bridgewood

 

1 member of the public present

The purpose of their visit was to highlight the state of the paths around the village. They have fallen into bad health and have recently acquired a mobility scooter. They felt that since moving around on the mobility scooter it isn't safe in the village to use their scooter.

Cllr M Palmer advised them to ask as many people as they knew to keep reporting this issue to LCC. 

CWPC would also report the issue to LCC to support the residents comments.

 

  1. To note and record apologies and absences.

Cllr S Bates, Clllr P Bucke, Cllr A Burge, Cllr Mrs Burge, Cllr I Fleetwood, Cllr R Houghton, Cllr V 

Houghton.

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and 

consider any requests for dispensations in relation to Disclosable Pecuniary Interests or 

other interests as outlined in the Council’s Code of Conduct.

Cllr B Robinson, & Cllr J Robinson have a pecuniary interest in item 7 of the agenda (WVAP).

 

  1. To receive the draft notes of the Full Council meeting held on 16th September 2024.

RESOLVED unanimously to approve the minutes from the 16th September 2024 as a true record.

 

  1. To receive any reports from outside bodies, including the Police, District and County 

Councillors (if any) and agree actions as required.

Police report previously circulated.

Cllr M Palmer had attended a meeting at WLDC where Inspector Head was present. Since Inspector Head has been in post the crime rate has reduced and so has the number of PCSO.

Cllr M Palmer also attended the 50th Anniversary of West Lindsey District Council.

 

  1. To receive a report from the Chair.

Cllr Palmer requested if there were any errors within FC minutes that Cllrs please address them with the Clerk prior to the meeting. This matter should not be addressed at the point of a meeting.

Cllr M Palmer also requested during meetings that no one talks over each other as it is rude and makes it difficult for the Clerk to minute the meeting.

 

  1. To receive a report from the Clerk.

The Carols on the grass by the Churches Working Together group will be held on Thursday 19th 

December at 7pm.

 

  1. To consider a request from the WVAP to waive the Millennium Hall hire charge for their AGM

RESOLVED unanimously to approve the hire of Millenium Hall free of charge to the WVAP AGM

12th November 2024.

 

  1. To approve a representative from the Parish Council and take the wreath to the 

Remembrance Service on 10th November at Pembroke Academy.

RESOLVED unanimously to approve Cllr B Robinson to be the CWPC representative.

 

  1. To receive an update on the purchase of CCTV cameras at St Pauls including installation. 

DEFERRED until Novembers FC 24 the Clerk has tried to make contact on a couple of occasions and has had no response.

 

  1. Financial matters:

To receive a report from the RFO including:.

  1. To resolve to accept the Receipts and Payments schedule for September 2024. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com.

RESOLVED unanimously to approve the Receipts and Payments schedule for September 2024.

  1. To resolve to accept the Bank Reconciliation up to the end of September (paper copies of Bank Statements will be provided to an approved Councillor for certifying) and note the balance in each account.

RESOLVED unanimously to approve the Bank Reconciliation up to the end of September 2024.

To note the balances of the following accounts

HSBC Current Account £9,577.13

HSBC Savings Account £54,214.64

Nationwide £85,000.01

Unity Trust £20,773.18

  1. To receive an update on any Grant applications. 

CWPC are yet to receive the remainder of the Facility Grant, for the sum of £1591.00. WLDC are meeting with the RFO and Cll M Palmer to come and look at the installed purchases.

 

  1. To receive a report on progress with the YMCA tenancy agreement and agree to any action 

as required (Oasis).

Cllr B Robinson & Cllr J Trahearn are to arrange a meeting with the YMCA and bring back to FC.

 

  1. To receive a report on the Youth Centre and approve any necessary actions.

Cllr A Burge and Cllr M Palmer met with Charles Shaw and did not make progress. Cllr R Houghton since has been in touch and LCC are now putting the building up for lease. 

RESOLVED unanimously CWPC to put an expression of interest in for the lease of the building.

It was noted that there was disappointment in the abandonment of the Youth Club. It is much needed for the village.

 

  1. To receive reports and recommendations (if any) concerning the business of the council and 

its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

No meeting has been held

 

  1. Planning Matters –  Chair: Cllr R Houghton

No meeting has been held

  1. To receive a report on the progress on the Rudgard development and the neighbourhood plan.

DEFERRED. A small report previously circulated.

 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge

To receive a report from the meeting on 2nd October 2024 and approve any action taken including:

  1. To consider and approve a request from a resident to add a memorial bench in the burial ground.

RESOLVED unanimously to approve the request of the memorial bench.

  1. To review and approve the Regular Users Policy.

RESOLVED unanimously to approve with the suggested amendment.

  1. To consider and approve the recommendation to pursue a grant application for a zip wire following the results of the survey. 

RESOLVED unanimously to approve the grant application for the zip wire.

  1. To approve the purchase of two pieces of play equipment from Playdale: Noughts and Crosses for St Pauls and a Musical Panel for Laburnum. Total cost £4821.56 + VAT to include delivery and installation.

RESOLVED unanimously to approve the purchase of the Noughts and Crosses and the Musical Panel for the sum of £4821.56 + VAT

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

No meeting has been held

  1. To note that Cherry Fields has won the 2024 Lincolnshire Environmental Award.

To record a thanks to the CFC and their volunteers for all their hard work, on the great achievement.

  1. To consider matters relating to displaying the Award certificate and trophies and agree to any actions and expenditure as required. 

RESOLVED unanimously to display the award at the Christmas Light Switch on.

 

  1. Village Improvements Committee (VIC) – Chair: Cllr A Burge

To receive a report from the meeting on 03rd October 2024 and approve any action taken including:

  1. To approve the purchase of a wreath for Remembrance Day using Section 137 of the LGA 1972.

RESOLVED unanimously to approve the purchase of a wreath for Remembrance Day.

 

  1. Allotments Sub Committee - Chair:  Cllr A Burge

No meeting has been held.

The next meeting is to be held on the 25th November 2024. 

To note the Allotment Association have recently funded and constructed a hard standing track making the access to plots with vehicles a lot easier.

 

  1. Fundraising Committee – Chair Cllr R Pitchford.

No meeting has been held.

To note that the Stead Award Winner for 2024 would not be present to carry out the light switch on this year. This would be discussed at the next Fundraising meeting.

 

  1. Human Resources Committee – Chair: Cllr K Mellor

To receive a report from the meeting on 18th September and 03rd October 2024 and approve any action taken including:

 

  1. To review and approve the Whistle Blowing Policy.

RESOLVED unanimously to approve the Whistle Blowing Policy.

  1. To review and approve the Data Protection Policy.

RESOLVED unanimously to approve the Data Protection Policy with the suggested amendments.

 

TO RESOLVE TO MOVE INTO CLOSED SESSION IN THE ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

 

RESOLVED unanimously to move into closed session.

 

  1. To receive a report following the RFO Interviews and approve any necessary action.

RESOLVED unanimously the new RFO to be employed from the 1st November 24.

RESOLVED unanimously to approve the new RFO to be placed on NJC17 payscale

 

  1. Update on the Clerks training and hours.

To note the Clerks assessor is on sick leave and there is a small delay in submitting coursework. The 2 hours would remain in place until the completion of their CiLCA. 

 

  1. To confirm the date of the next meeting as 18th November 2024 at 19:00 

(agenda items required no later than noon Thursday 7thNovember  2024.)

RESOLVED unanimously to approve the Full Council Meeting 18th November 2024

 

Meeting Closed 8:05pm