2024 Full Council Minutes

FC June Minutes 2024

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Minutes of the Full Council Meeting of Cherry Willingham Parish Council 

held at 7.00pm on 17th June 2024 held at The Vine, Cherry Willingham

                                         

Present: Cllr S Bates, Cllr A Burge, Cllr Mrs Burge, Cllr I Fleetwood, Cllr R Houghton, Cllr V Houghton, Cllr K Mellor, Cllr B Robinson, Cllr J Robinson, Cllr M Palmer, Cllr R Pitchford, Cllr J Trahearn

 

DCllr T Bridgwood

 

3 members of the public were present relating to item 7 (Complaint)

 

The 3 residents spoke backing their initial complaint they had placed with CWPC with the siting of the new gym equipment at the St Pauls Play Park. There has been an increase in anti-social behaviour within the park since the installation making the residence feeling vulnerable 

 

  1. To note and record apologies and absences.

Apologies were notes from Cllr Bucke and Cllr Hughes

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and 

consider any requests for dispensations in relation to Disclosable Pecuniary Interests or 

other interests as outlined in the Council’s Code of Conduct.

Cllr R Houghton, Cllr D Pitchford, Cllr R Pitchford derailed an interest in item 10 they are members of the Cherry Willingham Bowl Club.

 

  1. To receive the draft notes of the Full Council meeting held on 20th May 2024.

RESOLVED unanimously to sign the minutes from the 20th May 2024 as a true record with the suggested amendments

 

  1. To receive any reports from outside bodies, including the Police, District and County 

Councillors (if any) and agree actions as required. 

DCllr T Bridgwood referenced the Police report and that we are still in the VATP quarter.

Fiskerton Road has had £450,000.00 road repair, this work has been brought forward. there still remains to be an issue with drainage following the resurfacing.

RESOLVED unanimously to write to LCC Highways and applaud them on their Highways Road Traffic Management for the project as it was extremely well managed.

(ACTION - Clerk)

 

  1. To receive a report from the Chair.

Cllr A Burge Welcomed our new Councillor, Cllr D Pitchford. The Chair gave thanks to all those who took part and helped with the Dog Show, it was a great success. The Chair, Vice-Chair and the Clerk attended training and felt it was very beneficial and knowledge was gained 

 

  1. To receive a report from the Clerk. 

The Allotment association had written in for permission to hold a get together down at the allotments and hold communal BBQ.

RESOLVED unanimously to approve for the communal BBQ to take place.

(Action - Clerk)

 

  1. To discuss a complaint and approve any necessary action.

CWPC received a complaint about the siting of the outdoor gym. They felt it was too close to their boundary and others could see in when using the equipment.

It was discussed at great length and it was felt the misuse and anti-social behaviour were a large contributing factor to the issue.

Standing orders were suspended at 7:46 pm and reinstated at 7:51pm, this was to discuss options of how CWPC can help improve the situation and what would aid their situation.

RESOLVED unanimously to contact Fresh Air Fitness first for their advice and and quotation on re 

siting the equipment

The Clerk to contact Inspector Head regarding the anti-social behaviour to inform them of 

the increased activity.

(ACTION - The Clerk to report back to FC.)

 

  1. To elect new members on to committees 

RESOLVED unanimously for Cllr R Pitchford to step down from the VIC Committee and for Cllr D Pitchford to be elected. on to VIC, Cllr D Pitchford to also be elected onto the Fundraising Committee.

 

  1. To review and approve the Grant Policy.

RESOLVED unanimously to approve as a separate Grants Procedure to the 

 

  1. To consider and resolve a grant application from Cherry Willingham Bowls Club.

RESOLVED with 3 abstentions. to approve CW Bowls Club Application and award them with the £250

 

  1. To review and resolve the following Terms of Reference

    1. Village Improvements 

RESOLVED unanimously to approve the Terms of Reference.

  1. Leisure & Amenities 

RESOLVED unanimously to approve the Terms of Reference.

  1. Cherry Fields 

RESOLVED unanimously to approve the Terms of Reference.

 

  1. To review and approve future meeting dates for 2025

    1. Full Council Meeting dates for 2025 

RESOLVED unanimously to approve.

  1. Committee Meeting dates for 2025 

RESOLVED unanimously to approve.

 

  1. Financial matters:

  2. To resolve to accept the Receipts and Payments schedule for May. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 

RESOLVED unanimously to approve the May 2024 Receipts & Payments.

  1. To receive an update on any Grant applications including:

    1. DEFRA Grant Green Spaces (VIC, CFC & L&A)

This grant is no longer available due to the general elections.

 

  1. To receive a report on progress with the YMCA tenancy agreement and agree to any action 

as required.

DEFERRED 

 

  1. To receive reports and recommendations (if any) concerning the business of the council and 

its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries 

from minutes, please see individual chairs or members outside of the full council meeting to 

expedite the meeting)

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

No meeting has been held.

The next meeting is to be held on the 8th July 2024

 

  1. Planning Matters –  Chair: Cllr R Houghton

To receive a report from the meeting on 30th May 2024 and approve any action taken including: 

 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge

To receive a report from the meeting on 10th  June 2024 and approve any action taken including:

The Annual Play Inspection has taken place and all no issue above a low risk was brought to our attention. 

Playdales have costed a 40 metre Zip wire to be installed at St Pauls Play Park at the cost of £23,000.00  more quotes required.

The L&A have recently approved Drapers to Topple test our Burial Ground, this is something that is required every 5 years.

The Cargo net is due to be installed in July along with the base for the container ahead of its delivery. Once the container has been delivered the new Abu Dhabi Climbing frame can then be scheduled for installation.

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

To receive a report from the meeting held on the 3rd June 2024 and approve any actions 

including:

The zip wire project is currently on hold and other natural play equipment is going to be 

looked into. The Community Picnic is all scheduled to go ahead weather pending 6th July 2024.

The Wedding is taking place on the 29th July 2024 a point of contact has been arranged

 

  1. Village Improvements Committee (VIC) – Chair: Cllr A Burge

No meeting has been held.

The next meeting is to be held on the 11th July 2024

 

  1. Allotments Sub Committee. - Chair: - Cllr A Burge

No meeting has been held.

The next meeting is to be held on the 22nd July 2024

 

  1. Fundraising Sub Committee – Chair Cllr R Pitchford.

To receive a report from the meeting on 04th June 2024 and approve any action taken including:

Cllr R Pitchaford thanked the Chair. The Dog Show was a massive success and a very fun day with some good sponsorships. The Dog Show raised £ 712.34. This event will take place again next year following its popularity

A Cllr for each event has been delegated to take lead of their elected event, 6 main events have been chosen to be hosted annually.

The 6 events are:-

  • Dog Show

  • Picnic

  • Gala

  • Produce Show

  • Light Switch On

  • Christmas Quiz.

 

  1. Human Resources Committee – Chair: Cllr K Mellor

To receive a report from the meeting on 28th May 2024 and approve any action taken including:

The Admin Assistants Job Advert has now gone out, the closing date for applications are the 3rd July 24 and the interviews will take place on the 15th July. The Clerk to be included on the interview panel

 

  1. To confirm the date of the next meeting as 15th July 2024 at 19:00 

(agenda items required no later than noon Thursday 04th July 2024.)

RESOLVED unanimously to approve the next meeting to be held on the 15th July 2024 at 19:00