2024 Full Council Minutes

FC August Minutes 2024

CWPC Logo

Minutes of the Full Council Meeting of Cherry Willingham Parish Council 

held at 7.00pm on 19th August 2024 held at The Vine, Cherry Willingham

 

Present: Cllr A Burge, Cllr M Palmer, Cllr S Bates, Cllr P Bucke, Cllr Mrs Burge,  Cllr I Fleetwood, Cllr R Houghton, Cllr V Houghton, Cllr C Hughes, Cllr K Mellor, Cllr D Pitchford, Cllr R Pitchford, Cllr J Trahearn.

 

Mrs L ClinkscalesMrs C Hodgson, Mrs J Atkins

 

  1. To note and record apologies and absences.

Apologies received from Cllr B Robinson and Cllr J Robinson

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and 

consider any requests for dispensations in relation to Disclosable Pecuniary Interests or 

other interests as outlined in the Council’s Code of Conduct.

Cllr R Houghton, Cllr D Pitchford, Cllr R Pitchford declared an interest in the bowls item in closed session.

Cllr I Fleetwood declared an interest in all items relating to St Pauls Play Park.

 

  1. To receive the draft notes of the Full Council meeting held on 15th July 2024.

RESOLVED unanimously to approve the minutes from the 15th July 2024 as a true record.

 

  1. To receive any reports from outside bodies, including the Police, District and County 

Councillors (if any) and agree actions as required.

Cllr Mrs Burge Requested extracting the relevant information from the Police reports to make 

it is more accessible. An additional PCSO has been located for NCO7 for the next 3 months 

due to the increase in reporting crime following the Police engagement.

The Police engagement there was a positive turn out of parishioners, and had positive feedback.

There is more graffiti down at Laburnum Play Park, the Clerk to report it.

Cllr I Fleetwood informed the CWPC that £640,000 is currently being spent on Hawthorn Road to 

put a path down to the Eastern Bypass. A request has also been submitted to reduce the speed limit 

from 40mph to 30mph on Fisketon Road.

 

  1. To receive a report from the Chair.

Cllr A Burge Welcomed Mrs J Atkins to CWPC as the new Admin Assistant.

All work continues to go through the Clerk for it to be shared between the Clerk & Admin Assistant.

Mrs C Hodgson has handed her notice in as the RFO but has agreed to stay until March 2025 

to welcome and hand over the role once a new RFO has been selected.

Thanks was given to Cllr D Pitchford and Cllr R Pitchford for there help in trimming the 

hedges at Laburnum.

 

  1. To receive a report from the Clerk.

Previously Circulated.

 

  1. To review and approve the Publication Scheme.

RESOLVED unanimously to approve the ICO compliant Publication scheme.

 

  1. To review and approve the Cherry Fields Water Body Safety Policy.

RESOLVED unanimously to approve the Cherry Fields Water Body Safety Policy.

 

  1. To review and approve the Gilberts Pond Water Body Safety Policy.

RESOLVED unanimously to approve the Gilberts Pond Water Body Safety Policy.

 

  1. To consider and resolve renewing the Clerks subscription to the SLCC.

RESOLVED with 1 against to renew the Clerks subscription.

 

  1. To receive quotation to resolve the purchase of CCTV cameras including installation to deter 

anti-social behaviour.

RESOLVED, 1 against and 1 abstention to connect a power supply with National Grid at St Pauls 

Play Park for electricity for the container and CCTV for the sum of up to £2521.43.

DEFERRED, CCTV following one quote at £3286.08 another option of subscription has been 

source, full details will be collated before the next FC to make a more educated decision.

 

  1. To elect new members on to committees 

RESOLVED unanimously to approve Cllr P Bucke back onto the HR Committee.

RESOLVED unanimously to approve Cllr S Bates on to the Allotment Committee.

 

  1. Financial matters:

To receive a report from the RFO.

  1. To resolve to accept the Receipts and Payments schedule for July. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com.

RESOLVED unanimously to approve the Receipts and Payments for July 2024 

  1. To consider the Grant Aid application from Triple T Youth Drop In.

RESOLVED unanimously to approve a £250 grant to the Triple T Youth Drop in.

  1. To receive an update on any Grant applications. 

Nothing new to report at this time..

 

  1. To receive a report on progress with the YMCA tenancy agreement and agree to any action 

as required.

This is now resolved and the transfer of land from Worth to CWPC has come through. A meeting with the YMCA to be arranged as this is an annual agreement.

 

  1. To approve that  “Christians Working Together” (local Methodists and Anglicans and The 

Vine) can use:

  1. The grass events area on Cherry Fields for the Community Harvest Service on the afternoon of Sunday September 22nd 2024.

RESOLVED unanimously to approve.

  1. The main car park at Cherry Fields has a Blue Badge area only on the afternoon of Sunday September 22nd , with other vehicles using the grass overflow area.

RESOLVED unanimously to approve.

  1. The grass area at The Parade for a fun event on 31st October (All Hallows Eve).  (Involves setting up a gazebo, running some small games and giving out Pumpkin Fun Activity Bags.  Timings expected to be: set up from 3.30pm, event between 4.30pm and 6.30pm, taking down by 7.30pm.)

RESOLVED unanimously to approve.

  1. The grass area at The Parade for a Christmas event in December (date and timings to be confirmed before the October FC meeting)

RESOLVED unanimously to approve.

 

  1. To discuss and resolve any action with a request from the ‘Donut King Lincolnshire’.

RESOLVED for the Clerk to contact the Donut King and advise that CWPC don't have any appropriate land and to direct them to the Cherry/ Reepham Village Hall.

 

  1. To receive reports and recommendations (if any) concerning the business of the council and 

its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries 

from minutes, please see individual chairs or members outside of the full council meeting to 

expedite the meeting)

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

No meeting has been held

The next meeting will take place on 4th November 2024.


 

  1. Planning Matters –  Chair: Cllr R Houghton

no meeting has been held.

  1. To receive a report from the meeting on the 31st July 2024 with WLDC Planning Officer.

WLDC Senior Planning Officer came and assisted with how best to apply for a grant to update the neighbourhood plan. Clerk to check records as to whether CWPC received any funding in 2015 when the original one was created, as this may impact on our current funding.

RESOLVED with 1 abstention to spend upto £500 for a consultant to scope where CWPC need to be with their new neighbourhood plan.

  1. To discuss and resolve any necessary action in relation to request 334364 Wayleave Agreement.

RESOLVED with 1 abstention to approve the Wayleave.

The Clerk to enquire regarding Wayleave money for this application.

 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge

To receive a report from the meeting on 12th August 2024 and approve any action taken including:

L&A are still in the process of applying for the FCC Grant but collecting evidence to support the application via a survey which is now live.

The L&A have ordered a new bench and a memorial plaque for the late Cllr Brylewski.

The Abu Dhabi is due to be delivered and installed on the 5th September. A revised upto date quotation is being sourced to purchase a Noughts and Crosses and a Musical Panel one for each of the Parks.

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

No meeting has been held

 

  1. Village Improvements Committee (VIC) – Chair: Cllr A Burge

No meeting has been held.

A new and a replacement bin is due for delivery for the Parade Tuesday 20th August 2024, 

These will be in keeping with the rest of the bins and planters previously purchased.

 

  1. Allotments Sub Committee - Chair:  Cllr A Burge

The Allotment Association are now part of the National Allotment Association and have recently been successful with a grant application to construct a track down the centre of the allotment plots allowing easier delivery and offloading access.

The Clerk to write to 3 plot holders regarding their plots being unkempt.

 

  1. Fundraising Committee – Chair Cllr R Pitchford.

No meeting has been held

Produce Show is the next event to take place, WLDC require photographic evidence to show 

We are using our equipment CWPC brought from their grant.

Next years Fete/Gala Event the process of contacting vendors is in motion. If there are any suggestions or things you would like to see included in the event to let the Clerk know.

 

  1. Human Resources Committee – Chair: Cllr K Mellor

To receive a report from the meeting on 30th July 2024 and approve any action taken including:

 

  1. To consider and approve the RFO Job Description.

RESOLVED unanimously to approve the RFO Job Description.

  1. To consider and approve the RFO Job Advert.

RESOLVED unanimously to approve the RFO Job advert and advertise on social media, LALC and Notice Boards

  1. To consider and approve introducing accounting software.

DEFERRED until a new RFO is appointed.

  1. To approve the purchase of new laptops as required.

RESOLVED unanimously to approve the purchase of 2 new laptops for the admin assistant and the RFO for the cost of upto £1000.

 

TO RESOLVE TO MOVE INTO CLOSED SESSION IN the 

ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

 

Cllr S Bates was elected as minute taker for this part of the meeting

 

  1. To receive a report following a meeting with the Cherry Willingham Bowls Club.

Resolved: to inform the Bowls Club representatives that should the club close

they would not be required to reinstate the ground.

 

  1. To approve the working hours and payscale for the RFO role.

Resolved unanimously to advertise the RFO post.


 

  1. To confirm the date of the next meeting as 16th September 2024 at 19:00 

(agenda items required no later than noon Thursday 05th September 2024.)

RESOLVED unanimously to approve the next FC meeting to be held on the 16th September 2024 at 19:00