2024 Full Council Agendas

January 2024 Full Council Agenda

Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: Cllr Andrew Burge

Clerk Loo Clinkscales

RFO: Christine Hodgson

 

Dear Member

 

You are hereby summoned to the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 15th January 2024 at which the under mentioned business will be transacted.

The time between 7.00pm and 7.15pm may be given over to a public session if required, but if no members of the public attend or wish to speak, the meeting will start at 7.00pm. The public may address the Council on current matters or issues that may become future agenda items.

 

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only.


Date 04th January 2024                    Signed Clerk: Loo Clinkscales 

 

 

_____

Agenda

 

  1. Apologies, welcomes and attendance, including to accept apologies and the reasons for absence, where given.

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

 

  1. To receive the draft notes of the Full Council meeting held on 20th November 2023 including the closed session1. 

 

  1. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required2.

 

  1. To receive a report from the Chair.

 

  1. To receive a report from the Clerk 3. 

 

  1. To discuss and review a Parish Council logo and to agree any actions required 

 

  1. Financial matters:

  2. To resolve to accept the Receipts and Payments schedule for November & December Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com.  4  

  3. To resolve to accept the Bank Reconciliation as at 31/12/23. 5

 

  1. To clarify and resolve the formation of working groups, Sub-committees, and committees and what is expected within and alongside the guidance of legislation. 20

 

  1. To resolve making the Future Burial Ground Group into a sub-committee or committee.

 

  1. To receive a report on progress with the YMCA tenancy agreement and agree to any action as required.

 

  1. To discuss and resolve writing to Cherry/Reepham Village hall with feedback on the facilities.

 

  1. To discuss and approve a location to hold our ‘Annual Parish Meeting’ this current year.

 

  1. To receive reports and recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

To receive a report from the meeting on 09th January 2024 and approve any action taken:

i) To review Expend v Budget and note the significant variances. 6

ii) To consider the use of Virement as indicated on the above document and resolve to approve the recommended action. 7

iii) To review the provisional budget and resolve to approve it as the budget agreed for 2024/2025. 8

iv) After agreeing to the budget,consider rate fixing and approve the final Precept request for submission to WLDC. 9

v) To review the proposed new schedule attached to the Risk Management Policy and resolve to accept the changes. 10

 

  1. Planning Matters – Cllr T Bridgwood. 

No meeting has taken place, since the last Full Council.

 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr J Trahearn

No meeting has taken place, since the last Full Council.

  1. To discuss and resolve any necessary actions, reference the CWCC to hire the pitch out to neighbouring clubs. 11

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

No meeting has taken place.

 

  1. Village Improvements Committee (VIC) – Chair: Cllr Andrew Burge

To receive a report from the meeting on 11thJanuary 2024 and approve any action  taken including:

  1. To discuss and review the Donations of Benches Policy. 12

  2. To discuss and review the Resilience policy. 13

 

  1. Allotments Sub Committee. - Chair: -

No meeting has taken place, since the last Full Council.

  1. To discuss and resolve any actions following the recent site visit with two potential contractors, to complete the allotment entrance. 14

 

  1. Fundraising Sub Committee – Chair Cllr M Palmer.

No meeting has taken place, since the last Full Council.

 

  1. Human Resources Committee – Chair: Cllr I Fleetwood

To receive a report from the meeting on 6th December 2023 & 10th January 2024 and approve any action  taken including 

  1. To receive the draft notes of the HR meeting held on, 06th December 2023 & the 10th  January 20224, including the closed sessions.15

  2. To discuss and approve the ‘Safeguarding Policy’. 16

  3. To discuss and approve the ‘Recruitment Policy’. 17

  4. To discuss & approve holding wellbeing & skill set information on councillors. 18

  5. To approve a receipt of abiding by chosen policies. 19

 

TO RESOLVE TO MOVE INTO CLOSED SESSION IN the 

ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

 

  1. To receive and discuss the succession planning report & any related matters produced by the HR committee in response to the council’s request at its meeting on 06th December and approve any actions as necessary. 

 

  1. To confirm the date of the next meeting as 19th February 2024 at 19:00 pm 

(agenda items required no later than noon Thursday 08th February 2024.)


 

____________________________________ ______________


Signed: Cllr A Burge - Chair Date