2024 Full Council Agendas

Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: Cllr Andrew Burge

Clerk Loo Clinkscales

RFO: Christine Hodgson

Dear Member

You are hereby summoned to the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 18th November 2024 at which the under mentioned business will be transacted.

The time between 7.00pm and 7.15pm may be given over to a public session if required, but if no members of the public attend or wish to speak, the meeting will start at 7.00pm. The public may address the Council on current matters or issues that may become future agenda items.

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only.

Date 07th November  2024                    Signed Clerk: Loo Clinkscales 

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Agenda

1. To note and record apologies and absences.

2. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

3. To receive the draft notes of the Full Council meeting held on 21st October 2024. 1  

4. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required. 2

5. To receive a report from the Chair.

6. To receive a report from the Clerk. 3

   1. To consider and approve adopting the GPC Localism Act 2011, sections 1 to 8. 4

7. To receive an update from WLDC funding for CCTV.

8. To receive an update on St Pauls Play Park and resolve any necessary action.

9. To receive an update following the Future Burial Ground Group meeting and approve any necessary action.

10. To approve a APM date for 2025.

11. Financial matters:

To receive a report from the RFO including:

1. To resolve to accept the Receipts and Payments schedule for October 2024. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 5

2. To receive an update on any Grant applications. 

3. To discuss and resolve to subscribe/ purchase accounting software.

12. To receive a report on the Youth Center and approve any necessary actions.

13. To discuss and resolve any necessary action in a request  to support a war memorial at the Parade.

14. To receive reports and recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

To receive a report from the meeting on 4th November 2024 and approve any action taken including 7: 

1. To receive the end of quarter summary and note any significant variances from the budget.7a

2. To resolve to approve the appointment of Glendale as grass cutting contractors for the season 

2025-2026. 7b

3. To resolve to approve a provisional budget of £121,836 and the proposed Project spending therein. To be reviewed again in January 2025.7c

4. To resolve to create a new Earmarked Fund for Election Fees with an amount of £5000 being moved from the General Fund in Balances.

5. To resolve to approve an estimated Precept of £105,000. To be finalised in January.

6. To receive the CIL update at the end of October 2024.7d

7. To resolve to approve the payment of the required contribution of £1602.74 from the Earmarked Fund, Income from Parish Events, if the grant application for a Zip Wire is successful.

8. Note that the contract to supply electricity to the Millennium Hall has been renewed with E-On Next on  a 2 year fixed rate business plan..

2. Planning Matters –  Chair: Cllr R Houghton

No meeting has been held.

1. update on the progress of the neighbourhood plan.

2. update on the Marina.

3. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge

To receive a report from the meeting on 28th October 2024 and approve any action taken including: 8

1. To approve additional expenditure for the cleaning of the playground surfaces. 

2. To approve two additional Councillors attending the playground inspection training.

4. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

To receive a report from the meeting on 11th November 2024 and approve any action taken: 

5. Village Improvements Committee (VIC) – Chair: Cllr A Burge

No meeting has been held.

1. To discuss and approve any action following the Tanfaine advert. 10

2. To discuss and approve any action - Gilbert pond maintenance. 11

3. To discuss and resolve any action following the quotations for the heating solution. 12

6. Allotments Sub Committee - Chair:  Cllr A Burge

No meeting has been held.

1. To consider and resolve the amount of Allotment fees required for 2025.

2. To consider and resolve any necessary action on a request from the Grazing Tenant.

7. Events & Fundraising Committee – Chair Cllr R Pitchford.

To receive a report from the meeting on 30th October 2024 and approve any action taken. 13

8. Human Resources Committee – Chair: Cllr K Mellor

No meeting  has been held.

1. To review and approve the Lone Working Policy. 14

2. To review and approve the Complaints Procedure. 15

3. To review and approve the Maternity Policy. 16

TO RESOLVE TO MOVE INTO CLOSED SESSION IN THE ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

1. To consider and resolve the report on the new RFO  holiday entitlement. 17.

2. To discuss and resolve any necessary action on the Clerks' completion of their CiLCA qualification.

15. To confirm the date of the next meeting as 20th January 2025 at 19:00 

(agenda items required no later than noon Thursday 9th January  2025.)