2024 Full Council Agendas

August 2024 Full Council Agenda

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Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: Cllr Andrew Burge

Clerk Loo Clinkscales

RFO: Christine Hodgson

 

Dear Member

 

You are hereby summoned to the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 19th August 2024 at which the under mentioned business will be transacted.

The time between 7.00pm and 7.15pm may be given over to a public session if required, but if no members of the public attend or wish to speak, the meeting will start at 7.00pm. The public may address the Council on current matters or issues that may become future agenda items.

 

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only.


Date 08th August  2024                                              Signed Clerk: Loo Clinkscales 

 

 

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Agenda

  1. To note and record apologies and absences.

 

  1. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

 

  1. To receive the draft notes of the Full Council meeting held on 15th July 2024.1 

 

  1. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required. 2

 

  1. To receive a report from the Chair.

 

  1. To receive a report from the Clerk. 3

 

  1. To review and approve the Publication Scheme. 4

 

  1. To review and approve the Cherry Fields Water Body Safety Policy. 5

 

  1. To review and approve the Gilberts Pond Water Body Safety Policy. 6

 

  1. To consider and resolve renewing the Clerks subscription to the SLCC. 7

 

  1. To receive quotation to resolve the purchase of CCTV cameras including installation to deter anti-social behaviour. 8

 

  1. To elect new members on to committees 

 

  1. Financial matters:

To receive a report from the RFO.

  1. To resolve to accept the Receipts and Payments schedule for July. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 9

  2. To consider the Grant Aid application from Triple T Youth Drop In. 10

  3. To receive an update on any Grant applications.         

 

  1. To receive a report on progress with the YMCA tenancy agreement and agree to any action as required.

 

  1. To approve that  “Christians Working Together” (local Methodists and Anglicans and The Vine) can use:

  2. The grass events area on Cherry Fields for the Community Harvest Service on the afternoon of Sunday September 22nd 2024.

  3. The main car park at Cherry Fields as a Blue Badge area only on the afternoon of Sunday September 22nd , with other vehicles using the grass overflow area.

  4. The grass area at The Parade for a fun event on 31st October (All Hallows Eve).  (Involves setting up a gazebo, running some small games and giving out Pumpkin Fun Activity Bags.  Timings expected to be: set up from 3.30pm, event between 4.30pm and 6.30pm, taking down by 7.30pm.)

  5. The grass area at The Parade for a Christmas event in December (date and timings to be confirmed before the October FC meeting)

 

  1. To discuss and resolve any action with a request from the ‘Donut King Lincolnshire’. 11

 

  1. To receive reports and recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

 

  1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

No meeting has been held


 

  1. Planning Matters –  Chair: Cllr R Houghton

no meeting has been held.

  1. To receive a report from the meeting on the 31st July 2024 with WLDC Planning Officer. 12

  2. To discuss and resolve any necessary action in relation to request 334364 Wayleave Agreement. 13

 

  1. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge

To receive a report from the meeting on 12th August 2024 and approve any action taken including: 14

 

  1. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

        No meeting has been held

 

  1. Village Improvements Committee (VIC) – Chair: Cllr A Burge

No meeting has been held. 15

 

  1. Allotments Sub Committee - Chair:  Cllr A Burge

To receive a report from the meeting on the. 16

 

  1. Fundraising Committee – Chair Cllr R Pitchford.

No meeting has been held

 

  1. Human Resources Committee – Chair: Cllr K Mellor

To receive a report from the meeting on 30th July 2024 and approve any action taken including: 17

 

  1. To consider and approve the RFO Job Description. 18

  2. To consider and approve the RFO Job Advert. 19

  3. To consider and approve introducing accounting software. 21

  4. To approve the purchase of new laptops as required

 

TO RESOLVE TO MOVE INTO CLOSED SESSION IN the 

ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

 

  1. To receive a report following a meeting with the Cherry Willingham Bowls Club. 20

  2. To approve the working hours and payscale for the RFO role.

 

  1. To confirm the date of the next meeting as 16th September 2024 at 19:00 

(agenda items required no later than noon Thursday 05th September 2024.)