2024 Full Council Agendas

Cherry Willingham Parish Council

The Millennium Hall, 16 High Street, Cherry Willingham, Lincoln LN3 4AQ

Chair of the Council: Cllr Andrew Burge

Clerk Loo Clinkscales

RFO: Christine Hodgson

Dear Member

You are hereby summoned to the Full Council meeting of Cherry Willingham Parish Council which will take place at The Vine, Cherry Willingham at 7.00pm on Monday 15th July 2024 at which the under mentioned business will be transacted.

The time between 7.00pm and 7.15pm may be given over to a public session if required, but if no members of the public attend or wish to speak, the meeting will start at 7.00pm. The public may address the Council on current matters or issues that may become future agenda items.

Audio recording notice*- Please note that this meeting may be recorded to assist in accurate minute taking only.

Date 10th June 2024                    Signed Clerk: Loo Clinkscales 

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Agenda

1. To note and record apologies and absences.

2. To receive any declarations of interest in accordance with the Localism Act 2011 and consider any requests for dispensations in relation to Disclosable Pecuniary Interests or other interests as outlined in the Council’s Code of Conduct.

3. To receive the draft notes of the Full Council meeting held on 17th June 2024.1 

4. To receive any reports from outside bodies, including the Police, District and County Councillors (if any) and agree actions as required. 2

5. To receive a report from the Chair.

6. To receive a report from the Clerk. 3

7. To receive a follow up report on the complaint and approve any necessary action.

   1. To consider moving the outdoor gym as requested by the complainant. 4

   2. To consider to resolve the purchase of CCTV cameras including installation to deter anti-social behaviour. 5

   3. To consider to resolve to close the Play parks in an evening to deter anti-social behaviour

   4. To resolve to investigate what the situation is with the youth centre remaining closed.

   5. To discuss and resolve any actions in the increase in antisocial behaviour.

8. To elect new members on to committees 

9. Financial matters:

To receive a report from the RFO.

1. To resolve to accept the Receipts and Payments schedule for June. Copies of the document can be obtained by emailing the Clerk at cwparishcouncil@gmail.com. 6

2. To resolve to accept the Bank Reconciliation as of 30th June and note the balance in each account. 7

3. To receive an update on any Grant applications.

10. To receive a report on progress with the YMCA tenancy agreement and agree to any action as required.

11. To receive reports and recommendations (if any) concerning the business of the council and its committees, sub-committees etc, and agree to any actions accordingly: (Note: queries from minutes, please see individual chairs or members outside of the full council meeting to expedite the meeting)

1. Finance & General Purposes Committee – Chair: Cllr Andrew Burge

To receive a report from the meeting on 08th July 2024 and approve any action taken including: 

1. To receive the End of Quarter Summary from the RFO and review income & 

expenditure and variances from budget.Resolve to use Virement where needed. 8

2. To resolve to leave the current £10 hourly expenses rate for Machinery & Fuel used by councillors and volunteers and review again in 12 months..

3. To review and approve the following policies

4. Finance Regulations. 9

5. Accounts Procedures. 10

6. Retention Policy 11

7. Access Request Procedure 12 & 12.1

8. Security Compliance 13

2. Planning Matters –  Chair: Cllr R Houghton

No meeting has been held

3. Leisure & Amenities Committee (L&A) – Chair Cllr Mrs Burge

No meeting has been held:

4. Cherry Fields Committee (CFC) – Chair: Cllr J Robinson

To receive a report from the meeting held on the 08th July 2024 and approve any actions 

including: 

5. Village Improvements Committee (VIC) – Chair: Cllr A Burge

To receive a report from the meeting held on the 11th July 2024 and approve any actions 

including: 

6. Allotments Sub Committee. - Chair: - Cllr A Burge

No meeting has been held.

7. Fundraising Sub Committee – Chair Cllr R Pitchford.

To receive a report from the meeting held on the 10th July 2024 and approve any actions 

including: 

8. Human Resources Committee – Chair: Cllr K Mellor

To receive a report from the meeting on 05th July 2024 and approve any action taken including: 14

1. To review and to approved the new amended contract 15

2. To approve office opening hours at Christmas 2024

TO RESOLVE TO MOVE INTO CLOSED SESSION IN the 

ACCORDANCE WITH THE PUBLIC BODIES (ADMISSION TO MEETINGS) ACT 1960 DUE TO THE CONFIDENTIAL NATURE OF THE BUSINESS TO BE DISCUSSED IN RELATION TO THE FOLLOWING MATTERS

3.  To receive a report following the Admin Assistant Interviews and approve any necessary action.

12. To confirm the date of the next meeting as 15th July 2024 at 19:00 

(agenda items required no later than noon Thursday 04th July 2024.)